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A Risky Tomorrow beyond
Traditional Human Resource
Risk Management
Contents
1 Introduction:......................................................................................................... 2
1. . Defining the Context of the Study ...................................................................... 7
1.1. Scope of the Project...................................................................................... 7
1.2. Objectives ..................................................................................................... 7
1.3. Organizational Impact ................................................................................... 8
2. What is Traditional Human Resource Risk Management? .................................. 8
3. Human Risk Management ................................................................................. 10
3.1. Employee Organisational Psychological Connections ................................ 10
3.2. Recruitment and Selection .......................................................................... 13
3.3. Operational Health and Safety .................................................................... 15
3.4. Change Management.................................................................................. 18
4. Risk Management Assessment and Mitigation .................................................. 20
5. Conclusion and Limitations................................................................................ 21
1 Introduction:
Humans have altered environments and enhanced their well-being unlike any other
creature on the planet (Heilman & Donna, 2007); this is no different whether the
environment is ecological, social or organisational, each person is an individual who
will always control environmental factors in their own way (Bennett, Doshi, Do Vale
Junior, Kumar, Manikam, & Madavan, 2009). In recent times, risk management
theories and practices have become intricately entwined into human resource
management strategy (Baccarini, Salm, & Love, 2004). The importance of the risk
management and human resource management models are undeniable due to the
value these models bring to an organisation. The feedback received from real
business risk management and human resource management model users is that
the terminology is easy to learn; the model helps to identify undesirable risks; the
practice can help to improve and limit the internal and external losses to an
organisation; and the terminology, tools and models are expressive enough to
capture the essential information (Chen , Shaio , & Lin, 2007) assisting in the
analyse to support tactical and operational decision making processes
(Tannenbaum, 1990).
Various academics have documented the benefits of each model. Torrington (1993),
Widodo (2011), Welch (2003) and Tannenbaum (1990) conducted analysis of
organisations to obtain some benefits with regards to Human Resource Risk
Management (HRRM). Human Resource Risk Management (HRRM) was found to
bring benefits to the following areas:
1. Strategic: benefits from HRRM for strategic activities such as long-range
planning, mergers & acquisitions, internal process, competitive positioning and
employee retention.
2. Organizational: benefits from HRRM to the organization in terms of strategy
execution, learning, cohesion, and increased growth.
3. Managerial: benefits from HRRM provided to management in terms of
improved decision making, planning and employee empowerment.
4. Operational: benefits from HRRM related to the reduction of process costs,
increase of employee productivity, increase of task quality, improved customer
service and/or reduced task execution time.
5. IT Infrastructure: benefits from HRRM relating to the IT support of business
agility and reduction of IT costs through Human Resource Integrated Systems
(HRIS).
However, Risk Management is highly complex with ample theoretical practice due to
risk being highly uncertain, as organisations are not able to account for every risk
inclusive of those human based. Once a risk management strategy is put into
practice, internal and external factors affect it. A main component of both risk
management and human resource management models is the people involved.
Stress and anxiety can occur in many different circumstances, but is particularly
strong when a person’s ability to control the demands of work is threatened in such
instances as organisational change or employee position process and
communication channel changes. Insecurity about successful performance and fear
of negative consequences resulting from performance failure may evoke powerful
negative emotions of anxiety, anger and irritation (European Foundation for the
Improvement of Living and Working Conditions).The causes and consequences for
work related stresses are listed below in Figure 1.
Figure 1: Model of causes and consequences of work-related stress in Europe
These stresses can be attributed to a number of reasons. In the figure below, whilst
there has been a slight reduction in monotonous work, freedom to use one’s skills
and learning opportunities in the workplace has also been slightly curtailed. This can
be attributed to people being asked to adapt to a process.
Another key reason for work related stress could be attributed to learning new things
on a job. Morrison and Brantner (1992) stated “the impact of the context, or
organizational environment, on learning may be very strong, especially in
experiential learning, where the context cannot be controlled.” This means that one
may face strong psychological pressure from learning something new that is based
on experience Due to the different fields of experience of an individual strong
psychological pressure can arise when being faced with a new challenge in the
workplace.
Figure 2: Reasons for work related stress
This paper aims to provide an introductory ground of “Human Risk Management”
where links between an employee’s psychological state and the implementation of
non-traditional human resource risk management. The paper is structured in the
following manner:
1. Defining the Paper Context
1.1.Scope of Paper
1.2.Objectives
1.3.Organisational Impact
2. Framework
2.1.Introduction
2.2.What is Traditional Human Resource Risk Management?
2.3.Human Risk Management
2.3.1. Organisational Subconscious Connections
2.3.2. Recruitment and Selection
2.3.3. Occupational Health and Therapy
2.3.4. Change Management
2.4.Risk Management Assessment and Mitigation
2.5.Conclusions and Limitations
The first section will cover the context behind Human Risk Management. In this
section, traditional and non-traditional human resource risk management
backgrounds and frameworks are explored. This section is followed by subsection
exploring of human risk management in selected key aspects of human resource
management.
The next section, discussion around risk management assessment and potential
mitigation is explored. Finally this paper is concluded and the limitation presented ,
1. . Defining the Context of the Study
1.1. Scope of the Project
This paper will focus on the possibility on helping to better clarify the new
generational transition from traditional ‘human resource risk management’ to
‘human risk management’ within an organisation. For the purpose of this paper a
comprehensible exploration of how human risk management aligns to deliver a
more in depth understanding of risks within key traditional human resource
management capacities such as:
 Recruitment and Selection
 Operational Health and Safety; and
 Change Management
Through the paper an introductory understanding of Human Risk Management
and Human Resource Management benefits will be established.
1.2. Objectives
The introductory examination of ‘Human Risk Management’ has been chose with
the main purpose of exploring its potential within the human resource. The
secondary applications for this are the uses within adapting psychology into risk
management and allowing for better employee safety management with additions
to evaluated areas.
1.3. Organizational Impact
The introduction of ‘Human Risk Management’ will allow for more assurance in
analysis of more unassessed areas such as human reaction to situations or risk
pre-emptive mitigation, or the human unpredictability. This analysis will
determine changes to training, people development, job integration, employee
transition, job evaluation, employee performance issues, management of
employee performance issues and above all operational capacity.
2. What is Traditional Human Resource Risk Management?
Traditional Human Resource management and Risk Management can be studied
and analysed differently. Traditional human resource management is based on
internal focused personnel functions such as recruitment, performance appraisals,
payroll administration, training and development and motivation initiative, as well as
legislative functionality compliance. According to Wagner (2010) and Dianhua
(2007) Human Management today focuses on the effective overall management of
an organisation’s workforce to facilitate the achievement of organisational goals and
objectives. The Human Resource Managerial process goals and objectives
according to Nankervis, Compton and Baird (2008) lie within recruitment and
selection, training and development, workplace planning, performance management,
remuneration, job analysis as well as other personnel functions, aiding the
organisation in customer service delivery in either service or product functionality.
However, with these functions comes risk. Hubbard (2005) defines risk management
as being a systematic process for considering threats inherent in a situation or
activity and taking steps to prevent or abate these from occurring.
The Traditional Human Resource Risk Management framework according to
O’Donnell (2005), deals with the controversial legislative issues, role of costs and
benefits and comparative risk, and physical risk in alignment with financial costing
and highest impact. However, traditional risk management does not specify the
psychological risks of an employee taking into consideration such areas as
psychological determinates such as personality, behaviour and employee needs
influences on risk areas either operational or administrative. According to O’Donnell
(2005) the standard risk management decision staged approach is:
1. Definition of the problem and placing that problem in context,
2. Analysis of the risk/s associated with the problem in context,
3. Examination of the options available for addressing the risk,
4. Option selection
5. Implementation
6. Evaluation of results.
However, even should this six stage approach be undertaken the definition of a
problem context this approach is still highly hypothetical. The introduction of a more
human risk management based approach should be implemented as it according to
Flouris and Yilmaz (2010) this would achieve managerial critical point objectives in
finance, strategic alignment, and operational context.
3. Human Risk Management
Human Risk Management according to Flouris and Yilmaz (2010) deals with
complexity of human factors and provides insights to managing human factor based
risks, offering a risk management framework to strategic human resource
management. This type of risk management takes a proactive approach for tackling
human factor risks and interconnecting the roles. To gain better understanding how
human factors influence this, we must first look at how the human factors of an
employee is subconsciously connected to an organisation.
3.1. Employee Organisational Psychological Connections
Sub-conscious breakdown effects on an employee can be seen in stress and
stress related disorders from anxiety to serve depression. The differing effects
which stress will have on an employee are not just physical but also
psychologically damaging,
as seen in Figure 3 the
stress reactions, can lead to
disastrous effects for an
employee, as well as
detrimental effects such as
increased costing, and impaired
employee performance and
absenteeism.
Figure 3: Model of causes and consequences of work-
related stress in Europe
However, should an employee’s sub-conscious breakdown some effects are:
 Work-Family Conflict
A form of inter-role conflict in which the role pressures from work and
family are mutually incompatible (Greenhaus & Beutell, 1985), thus
leading to an employee having to choose between either family or
work.
 Depression
A psychiatric disorder characterized by an inability to concentrate,
insomnia, loss of appetite, anhedonia, feelings of extreme sadness,
guilt, helplessness and hopelessness, and thoughts of death
(Dictionary.com, 2010).
 Burnout
A psychological linked factor attributed to work overload, role conflict,
role ambiguity, workplace environment and even supervisory support.
The workload required to be achieved is unhinged due to there being
not enough time or resources to meet the demands placed upon the
individual worker (Brewer & Shapard, 2004).
These are a few of the more serious outcomes should an employee
subconscious connection breakdown. The employee, in most cases will not
always know how to handle the feelings he or she is experiencing and is not
able to assess their own psychological state (Buggy, 2010).
For an organisation, stress of an employee can be a detrimental risk to the
overall bottom line of productivity and quality. In effect organisational
education about stress through the issuing of staff information packs
containing instructions on self-assessment, contact numbers, fact sheets and
also organisational process (Buggy, 2010).
The established link between work stressors and employee well-being places
a clear moral obligation on organisations to provide a healthy environment
(Patterson, West, Lawthom, & Nickell, 2003). In addition to this organisational
moral obligation, it is also argued that the financial impact can be reduced
when well-being and ill health are addressed (Donald, Taylor, Johson,
Cooper, Cartwright, & Robertson, 2005).
However, according to Kompier and Cooper (1999) such interventional
practices by organisations concentrate on the effects of stress on an
individual, however, actually fail to reduce actual stressor risks within the
workplace environment. The reasons for the individual-focused approach
according to Kompier and Cooper (1999) are a combination of:
 Senior management failing to take responsibility, blaming employee-
personality and lifestyle rather than work environment factors.
 The extreme difficulty adhering to systematic intervention and evaluation
strategies within an ever changing organisational structure
 The lack of definite empirical evidence on the costs and benefits of stress
interventions
With this employee enhancement and understand the segregation between both
managerial and the rest of the organisation (operational, clerical, professional
etc.), due to the lack of trust between parties and their being a doubtable
relationship in which mistrust is a key player.
Research has shown that by encouraging open communication channels
between organisation levels, employees will feel more valued and trusted within
the organisation (Donald, Taylor, Johson, Cooper, Cartwright, & Robertson,
2005).
Once this understanding of employees is understood the establishment of a
successful implementation of a recruitment and selection program.
3.2. Recruitment and Selection
Recruitment and Selection is a critical human resource management function,
this is not simply hiring the best employees who can make the most significant
impact on bottom-line performance for the firm. Recruitment and Selection has
many differing impacts on an organisation, according to Janz and Etherington
(1985) an improved selection strategy assessment can deliver a cost-benefit
superiority of strategy patterning through behaviour based interviews and
employee testing to testing an employee based on unstructured interview.
The use of psychology within the recruitment and selection encompasses a wide
variety of types of tests, procedures and techniques which can be used to help an
organisational psychologist or manager to better understand a person. These
processes have been used to further enhance the recruitment, selection and
support within the human resources within an organisation (Framingham J. ,
2011) (Ryan, 2000) (Newton & Kleiner, 1999).
It is a necessity of today’s organisational environment that, to some extent
psychological testing/assessment are administered and relied upon, to help the
organisation’s humanistic administration role and responsibility in recruitment,
selection and support of employees (Newton & Kleiner, 1999).
The risks that are associated with recruitment and selection are as follows:
 An employee, panel member and other players influence selection
procedures to ensure the appointment of a close friend or family
 A selection panel member may fail to declare a conflict of interest and acting
in advance the interest of a candidate who is a close friend or a relative.
 The power of a selection committee appointing members to the selection
panel whom they can influence in order to ensure their favoured candidate will
be selected.
 An applicant may misrepresent qualifications or employment history to
enhance his or her prospects of securing a position.
 Out-of –date job description with more than one page long, which does not
meet key requirements for job
 Inappropriate person specification that does not meet all the essential and
desirable characteristics such as knowledge, skills and abilities of a potential
applicants , and being associated with discrimination on the grounds of age,
sex, religions and disability.
 Another risk of recruitment and selection is associated with the inappropriate
use of assessment tools that are important in recruitment and selection
process. This risk may lead to misuse of information about applicants, waste
time and resources , and therefore it may impact on organisational
competitiveness, profitability and growth (Reynolds & Weiner, 2009)
These listed risks are just a few of the differing types of existing risks in the
workplace and which can expose a company to legislative claims in accordance
with the following:
 Anti-Discrimination & Equal Opportunities Act
 Fair Work Act
 National Employment Standards (NES)

These standards are just some of the examples of legislation which an
organisation can become complacent about in which by allowing for the
recruitment and selection of the incorrect worker an organisation may jeopardise
the operational health and safety of other workers.
3.3. Operational Health and Safety
‘‘Health is a state of complete physical, mental and social well-being and not
merely the absence of disease and infirmity’’ (Erickson, 1996).
Occupational health & safety are efforts made to ensure the health of workers,
through:
– protection and promotion of health of workers by preventing and
controlling occupational diseases and injuries, & by eliminating factors
and conditions hazardous to health and safety at work
– development and promotion of healthy and safe work, work
environments and work organizations
Concepts and terms
Occupational injuries: occur when work processes were a significant contributing
factor, or existing injuries that are motivated by the work process.
Occupational illnesses: disease significantly related to work, workplace conditions,
or workplace activity or plant, or the recurrence, aggravation, acceleration,
exacerbation or deterioration of an existing illness to which work, or related
conditions, activities or plant were a significant contributing factor.
Accident: event that is without apparent cause or unexpected; unforeseen course of
events.
Incident: occurrence or sequence of events with results ranging from near miss to
injury, illness or death.
OHS & employment relationship
Both employees and employers have duties and obligations in respect occupational
health and safety.
• Queensland Workplace Health & Safety Act (1995)
• Workers’ Compensation Act 1990 (covers injuries suffered between 2/1/1991
and 1/2/1997)
• Workers’ Compensation Act 1996 (covers injuries suffered between 2/2/1997
and 1/1/2003)
• Workers’ Compensation and Rehabilitation Act 2003 (for injuries suffered after
1/7/2003)
• WorkCover Queensland Act 1996
Employees& OHS
Employees have the following duties and obligations
 to obey lawful and reasonable orders , including workplace health and
safety rules)
 not to harm others at workplace
According to Work Health and Safety Act 2011, employees or any person at
workplace have the following duties and obligations
– to comply with the instructions given for WH&S by the employer at the
workplace (or principal contractor if construction site)
– to use personal protective equipment(PPE) if provided by employer
and worker properly instructed in its use
– not to wilfully or recklessly interfere with or misuse anything provided
for WH&S
– not to place at risk the H&S of any other person
- not to wilfully injure themselves
3.4. Change Management
In the workplace today it is said that management is perspective when it comes
to people, organisations, problems and opportunities, but above all perspective
when it comes to change (Kipp, 2004). To such, management knows how much
the change is needed, how the change will occur, associated costs and also
whether the change can be led (Kipp, 2004). The impact of organisational
change on various facets of an individual’s behaviour are guided and poorly
supported when change is occurring as organisations tend to be very good at
planning and orchestrating the technical and structural aspects of change
(Bennett & Durkin, 2000). Fundamentally, the first steps an organisation should
take is to identify the specific behaviours they are trying to achieve (Biggs,
Dingsdag, & Sheahan, 2007) during the change implementation and the
behaviours they want to invoke thereafter. However, if the organisational clients
have become top priority, it is important not to forget your commitment to the
organisation employees, if this occurs employees may feel undervalued, and high
turnover and loss of expertise may ensure (Engaging the staff in a real
relationship, 2009).
Figure 3: The Theory of Planned Behaviour (based on Ajzen, 1991)
The direct determinants of intentions and behaviour, Figure 7 identify the beliefs
underpinning the constructs of attitude, subjective norms and perceived behavioural
control (Ajzen, 1991). According to Ajzen (1991) an individual’s attitude is the
function of salient behavioural beliefs, or the belief that outcomes associated with the
behaviour which will occur, these beliefs are weighted by evaluations of the
pleasantness of each of the outcomes. Ajzen (1991) go on further to say, subjective
norms are the function of the extent which other people want a person to behave,
this normative belief is weighted by the his or her motivation to comply. However, the
functional belief of perceived behavioural control concerns whether resources and
opportunities are available to perform the controlled beliefs, these are weighted upon
the expected impact that these factors would have if they were to have perceived
power. Furthermore, the identification of beliefs that underlie the attitudes of
employees toward a change initiative will help change managers to develop a
greater understanding of the psychological normative pressures and perceived
behavioural factors that distinguish between those employees that support the
change and those who don’t (Peach, Jimmieson, & White, 2005).
Once change has proceeded to the implementation stage in which either a full or
departmental organisational rollout occurs it is imperative that belief-based or indirect
measures of attitudes are obtained in the areas of Behavioural beliefs (benefits and
costs), outcome evaluations, employee normative beliefs, motivation to comply,
control benefits and perceived power (Jimmieson, White, & Zajdlewicz, 2009).
Through the collection of this data the ability for clear employee feelings will be
clarified and will allow for the organisation to respond correcting the fall areas to
ensure change success.
From this collection once all areas and employee perceptions are corrected the
development and/or amendments to business operational models can commence.
4. Risk Management Assessment and Mitigation
Risk management is a systematic process for considering threats inherent in a
situation or activity and taking steps to achieve the best results (Hubbard, 2009)
A risk Assessment is a systematic method of looking at work activities, considering
what could go wrong, and deciding on suitable control measures to prevent loss,
damage or injury in the workplace (Hubbard, 2009).
In terms of OHS, it is important to be aware of the difference between hazard and
risk.
Hazard: Anything with the potential to cause harm, electricity, hazardous substances
and noise are examples of typical hazards.
Risk: The likelihood that damage, loss or injury will be caused by a hazard and how
severe the outcome may be.
Methods of assessment for risks
To properly manage exposure to risks, we must
(a) Identify hazards
(b) Assess risks that may result because of the hazards; and
(c) Decide on appropriate control measures to prevent, or minimize the level of, the
risks
(d) Implement control measures; and
(e) Monitor and review the effectiveness of the measures.
Control Measure of Risk assessment
(a) Eliminating the hazard or preventing the risk;
(b) Eliminating the hazard or preventing the risk is not possible, minimizing the risk
by measures that must be considered in the following order
(i) Substituting the hazard giving rise to the risk with a Hazard giving rise to a lesser
risk;
(ii) Isolating the hazard giving rise to the risk from anyone who may be at risk;
(iii) Minimizing the risk by engineering means;
(iv) Applying administrative measures;
(v) Using personal protective equipment such as grove, mask, safety boot, life jacket
caps and others
5. Conclusion and Limitations
Concluding this paper, a number of findings can be derived from the knowledge
obtained from literature research. A human, whilst possessing unique individual
characteristics, is similar in many psychological characteristics. Acknowledging this
fact can enable an organization to better undertake their risk management
assessment and mitigation strategies as they are aware of how a person can react in
differing circumstances creating differing risks.
This paper is not without its limitations. Firstly, the idea is highly theoretical and was
approached with the idea of incorporating human behaviour as a straightforward
possibility in everyday risk assessment development. To further enhance this study,
actual implementation and a more comprehensive way of ensure all risk is identified
within a highly uncertain environment would also need to be developed. Thirdly,
Human Risk Management is a highly uncertain area as stated in the beginning each
person controller their environment around them in their own way.
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A Risky Tomorrow beyond Traditional Human Resource Risk Management V1

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A Risky Tomorrow beyond Traditional Human Resource Risk Management V1

  • 1. A Risky Tomorrow beyond Traditional Human Resource Risk Management
  • 2. Contents 1 Introduction:......................................................................................................... 2 1. . Defining the Context of the Study ...................................................................... 7 1.1. Scope of the Project...................................................................................... 7 1.2. Objectives ..................................................................................................... 7 1.3. Organizational Impact ................................................................................... 8 2. What is Traditional Human Resource Risk Management? .................................. 8 3. Human Risk Management ................................................................................. 10 3.1. Employee Organisational Psychological Connections ................................ 10 3.2. Recruitment and Selection .......................................................................... 13 3.3. Operational Health and Safety .................................................................... 15 3.4. Change Management.................................................................................. 18 4. Risk Management Assessment and Mitigation .................................................. 20 5. Conclusion and Limitations................................................................................ 21
  • 3. 1 Introduction: Humans have altered environments and enhanced their well-being unlike any other creature on the planet (Heilman & Donna, 2007); this is no different whether the environment is ecological, social or organisational, each person is an individual who will always control environmental factors in their own way (Bennett, Doshi, Do Vale Junior, Kumar, Manikam, & Madavan, 2009). In recent times, risk management theories and practices have become intricately entwined into human resource management strategy (Baccarini, Salm, & Love, 2004). The importance of the risk management and human resource management models are undeniable due to the value these models bring to an organisation. The feedback received from real business risk management and human resource management model users is that the terminology is easy to learn; the model helps to identify undesirable risks; the practice can help to improve and limit the internal and external losses to an organisation; and the terminology, tools and models are expressive enough to capture the essential information (Chen , Shaio , & Lin, 2007) assisting in the analyse to support tactical and operational decision making processes (Tannenbaum, 1990). Various academics have documented the benefits of each model. Torrington (1993), Widodo (2011), Welch (2003) and Tannenbaum (1990) conducted analysis of organisations to obtain some benefits with regards to Human Resource Risk Management (HRRM). Human Resource Risk Management (HRRM) was found to bring benefits to the following areas:
  • 4. 1. Strategic: benefits from HRRM for strategic activities such as long-range planning, mergers & acquisitions, internal process, competitive positioning and employee retention. 2. Organizational: benefits from HRRM to the organization in terms of strategy execution, learning, cohesion, and increased growth. 3. Managerial: benefits from HRRM provided to management in terms of improved decision making, planning and employee empowerment. 4. Operational: benefits from HRRM related to the reduction of process costs, increase of employee productivity, increase of task quality, improved customer service and/or reduced task execution time. 5. IT Infrastructure: benefits from HRRM relating to the IT support of business agility and reduction of IT costs through Human Resource Integrated Systems (HRIS). However, Risk Management is highly complex with ample theoretical practice due to risk being highly uncertain, as organisations are not able to account for every risk inclusive of those human based. Once a risk management strategy is put into practice, internal and external factors affect it. A main component of both risk management and human resource management models is the people involved. Stress and anxiety can occur in many different circumstances, but is particularly strong when a person’s ability to control the demands of work is threatened in such instances as organisational change or employee position process and communication channel changes. Insecurity about successful performance and fear of negative consequences resulting from performance failure may evoke powerful
  • 5. negative emotions of anxiety, anger and irritation (European Foundation for the Improvement of Living and Working Conditions).The causes and consequences for work related stresses are listed below in Figure 1. Figure 1: Model of causes and consequences of work-related stress in Europe These stresses can be attributed to a number of reasons. In the figure below, whilst there has been a slight reduction in monotonous work, freedom to use one’s skills and learning opportunities in the workplace has also been slightly curtailed. This can be attributed to people being asked to adapt to a process. Another key reason for work related stress could be attributed to learning new things on a job. Morrison and Brantner (1992) stated “the impact of the context, or organizational environment, on learning may be very strong, especially in
  • 6. experiential learning, where the context cannot be controlled.” This means that one may face strong psychological pressure from learning something new that is based on experience Due to the different fields of experience of an individual strong psychological pressure can arise when being faced with a new challenge in the workplace. Figure 2: Reasons for work related stress This paper aims to provide an introductory ground of “Human Risk Management” where links between an employee’s psychological state and the implementation of non-traditional human resource risk management. The paper is structured in the following manner: 1. Defining the Paper Context 1.1.Scope of Paper 1.2.Objectives 1.3.Organisational Impact 2. Framework
  • 7. 2.1.Introduction 2.2.What is Traditional Human Resource Risk Management? 2.3.Human Risk Management 2.3.1. Organisational Subconscious Connections 2.3.2. Recruitment and Selection 2.3.3. Occupational Health and Therapy 2.3.4. Change Management 2.4.Risk Management Assessment and Mitigation 2.5.Conclusions and Limitations The first section will cover the context behind Human Risk Management. In this section, traditional and non-traditional human resource risk management backgrounds and frameworks are explored. This section is followed by subsection exploring of human risk management in selected key aspects of human resource management. The next section, discussion around risk management assessment and potential mitigation is explored. Finally this paper is concluded and the limitation presented ,
  • 8. 1. . Defining the Context of the Study 1.1. Scope of the Project This paper will focus on the possibility on helping to better clarify the new generational transition from traditional ‘human resource risk management’ to ‘human risk management’ within an organisation. For the purpose of this paper a comprehensible exploration of how human risk management aligns to deliver a more in depth understanding of risks within key traditional human resource management capacities such as:  Recruitment and Selection  Operational Health and Safety; and  Change Management Through the paper an introductory understanding of Human Risk Management and Human Resource Management benefits will be established. 1.2. Objectives The introductory examination of ‘Human Risk Management’ has been chose with the main purpose of exploring its potential within the human resource. The secondary applications for this are the uses within adapting psychology into risk management and allowing for better employee safety management with additions to evaluated areas.
  • 9. 1.3. Organizational Impact The introduction of ‘Human Risk Management’ will allow for more assurance in analysis of more unassessed areas such as human reaction to situations or risk pre-emptive mitigation, or the human unpredictability. This analysis will determine changes to training, people development, job integration, employee transition, job evaluation, employee performance issues, management of employee performance issues and above all operational capacity. 2. What is Traditional Human Resource Risk Management? Traditional Human Resource management and Risk Management can be studied and analysed differently. Traditional human resource management is based on internal focused personnel functions such as recruitment, performance appraisals, payroll administration, training and development and motivation initiative, as well as legislative functionality compliance. According to Wagner (2010) and Dianhua (2007) Human Management today focuses on the effective overall management of an organisation’s workforce to facilitate the achievement of organisational goals and objectives. The Human Resource Managerial process goals and objectives according to Nankervis, Compton and Baird (2008) lie within recruitment and selection, training and development, workplace planning, performance management, remuneration, job analysis as well as other personnel functions, aiding the organisation in customer service delivery in either service or product functionality. However, with these functions comes risk. Hubbard (2005) defines risk management as being a systematic process for considering threats inherent in a situation or activity and taking steps to prevent or abate these from occurring.
  • 10. The Traditional Human Resource Risk Management framework according to O’Donnell (2005), deals with the controversial legislative issues, role of costs and benefits and comparative risk, and physical risk in alignment with financial costing and highest impact. However, traditional risk management does not specify the psychological risks of an employee taking into consideration such areas as psychological determinates such as personality, behaviour and employee needs influences on risk areas either operational or administrative. According to O’Donnell (2005) the standard risk management decision staged approach is: 1. Definition of the problem and placing that problem in context, 2. Analysis of the risk/s associated with the problem in context, 3. Examination of the options available for addressing the risk, 4. Option selection 5. Implementation 6. Evaluation of results. However, even should this six stage approach be undertaken the definition of a problem context this approach is still highly hypothetical. The introduction of a more human risk management based approach should be implemented as it according to Flouris and Yilmaz (2010) this would achieve managerial critical point objectives in finance, strategic alignment, and operational context.
  • 11. 3. Human Risk Management Human Risk Management according to Flouris and Yilmaz (2010) deals with complexity of human factors and provides insights to managing human factor based risks, offering a risk management framework to strategic human resource management. This type of risk management takes a proactive approach for tackling human factor risks and interconnecting the roles. To gain better understanding how human factors influence this, we must first look at how the human factors of an employee is subconsciously connected to an organisation. 3.1. Employee Organisational Psychological Connections Sub-conscious breakdown effects on an employee can be seen in stress and stress related disorders from anxiety to serve depression. The differing effects which stress will have on an employee are not just physical but also psychologically damaging, as seen in Figure 3 the stress reactions, can lead to disastrous effects for an employee, as well as detrimental effects such as increased costing, and impaired employee performance and absenteeism. Figure 3: Model of causes and consequences of work- related stress in Europe
  • 12. However, should an employee’s sub-conscious breakdown some effects are:  Work-Family Conflict A form of inter-role conflict in which the role pressures from work and family are mutually incompatible (Greenhaus & Beutell, 1985), thus leading to an employee having to choose between either family or work.  Depression A psychiatric disorder characterized by an inability to concentrate, insomnia, loss of appetite, anhedonia, feelings of extreme sadness, guilt, helplessness and hopelessness, and thoughts of death (Dictionary.com, 2010).  Burnout A psychological linked factor attributed to work overload, role conflict, role ambiguity, workplace environment and even supervisory support. The workload required to be achieved is unhinged due to there being not enough time or resources to meet the demands placed upon the individual worker (Brewer & Shapard, 2004). These are a few of the more serious outcomes should an employee subconscious connection breakdown. The employee, in most cases will not always know how to handle the feelings he or she is experiencing and is not able to assess their own psychological state (Buggy, 2010). For an organisation, stress of an employee can be a detrimental risk to the overall bottom line of productivity and quality. In effect organisational education about stress through the issuing of staff information packs
  • 13. containing instructions on self-assessment, contact numbers, fact sheets and also organisational process (Buggy, 2010). The established link between work stressors and employee well-being places a clear moral obligation on organisations to provide a healthy environment (Patterson, West, Lawthom, & Nickell, 2003). In addition to this organisational moral obligation, it is also argued that the financial impact can be reduced when well-being and ill health are addressed (Donald, Taylor, Johson, Cooper, Cartwright, & Robertson, 2005). However, according to Kompier and Cooper (1999) such interventional practices by organisations concentrate on the effects of stress on an individual, however, actually fail to reduce actual stressor risks within the workplace environment. The reasons for the individual-focused approach according to Kompier and Cooper (1999) are a combination of:  Senior management failing to take responsibility, blaming employee- personality and lifestyle rather than work environment factors.  The extreme difficulty adhering to systematic intervention and evaluation strategies within an ever changing organisational structure  The lack of definite empirical evidence on the costs and benefits of stress interventions With this employee enhancement and understand the segregation between both managerial and the rest of the organisation (operational, clerical, professional etc.), due to the lack of trust between parties and their being a doubtable relationship in which mistrust is a key player.
  • 14. Research has shown that by encouraging open communication channels between organisation levels, employees will feel more valued and trusted within the organisation (Donald, Taylor, Johson, Cooper, Cartwright, & Robertson, 2005). Once this understanding of employees is understood the establishment of a successful implementation of a recruitment and selection program. 3.2. Recruitment and Selection Recruitment and Selection is a critical human resource management function, this is not simply hiring the best employees who can make the most significant impact on bottom-line performance for the firm. Recruitment and Selection has many differing impacts on an organisation, according to Janz and Etherington (1985) an improved selection strategy assessment can deliver a cost-benefit superiority of strategy patterning through behaviour based interviews and employee testing to testing an employee based on unstructured interview. The use of psychology within the recruitment and selection encompasses a wide variety of types of tests, procedures and techniques which can be used to help an organisational psychologist or manager to better understand a person. These processes have been used to further enhance the recruitment, selection and support within the human resources within an organisation (Framingham J. , 2011) (Ryan, 2000) (Newton & Kleiner, 1999). It is a necessity of today’s organisational environment that, to some extent psychological testing/assessment are administered and relied upon, to help the organisation’s humanistic administration role and responsibility in recruitment, selection and support of employees (Newton & Kleiner, 1999).
  • 15. The risks that are associated with recruitment and selection are as follows:  An employee, panel member and other players influence selection procedures to ensure the appointment of a close friend or family  A selection panel member may fail to declare a conflict of interest and acting in advance the interest of a candidate who is a close friend or a relative.  The power of a selection committee appointing members to the selection panel whom they can influence in order to ensure their favoured candidate will be selected.  An applicant may misrepresent qualifications or employment history to enhance his or her prospects of securing a position.  Out-of –date job description with more than one page long, which does not meet key requirements for job  Inappropriate person specification that does not meet all the essential and desirable characteristics such as knowledge, skills and abilities of a potential applicants , and being associated with discrimination on the grounds of age, sex, religions and disability.  Another risk of recruitment and selection is associated with the inappropriate use of assessment tools that are important in recruitment and selection process. This risk may lead to misuse of information about applicants, waste time and resources , and therefore it may impact on organisational competitiveness, profitability and growth (Reynolds & Weiner, 2009)
  • 16. These listed risks are just a few of the differing types of existing risks in the workplace and which can expose a company to legislative claims in accordance with the following:  Anti-Discrimination & Equal Opportunities Act  Fair Work Act  National Employment Standards (NES)  These standards are just some of the examples of legislation which an organisation can become complacent about in which by allowing for the recruitment and selection of the incorrect worker an organisation may jeopardise the operational health and safety of other workers. 3.3. Operational Health and Safety ‘‘Health is a state of complete physical, mental and social well-being and not merely the absence of disease and infirmity’’ (Erickson, 1996). Occupational health & safety are efforts made to ensure the health of workers, through: – protection and promotion of health of workers by preventing and controlling occupational diseases and injuries, & by eliminating factors and conditions hazardous to health and safety at work – development and promotion of healthy and safe work, work environments and work organizations
  • 17. Concepts and terms Occupational injuries: occur when work processes were a significant contributing factor, or existing injuries that are motivated by the work process. Occupational illnesses: disease significantly related to work, workplace conditions, or workplace activity or plant, or the recurrence, aggravation, acceleration, exacerbation or deterioration of an existing illness to which work, or related conditions, activities or plant were a significant contributing factor. Accident: event that is without apparent cause or unexpected; unforeseen course of events. Incident: occurrence or sequence of events with results ranging from near miss to injury, illness or death. OHS & employment relationship Both employees and employers have duties and obligations in respect occupational health and safety. • Queensland Workplace Health & Safety Act (1995) • Workers’ Compensation Act 1990 (covers injuries suffered between 2/1/1991 and 1/2/1997) • Workers’ Compensation Act 1996 (covers injuries suffered between 2/2/1997 and 1/1/2003) • Workers’ Compensation and Rehabilitation Act 2003 (for injuries suffered after 1/7/2003) • WorkCover Queensland Act 1996 Employees& OHS Employees have the following duties and obligations
  • 18.  to obey lawful and reasonable orders , including workplace health and safety rules)  not to harm others at workplace According to Work Health and Safety Act 2011, employees or any person at workplace have the following duties and obligations – to comply with the instructions given for WH&S by the employer at the workplace (or principal contractor if construction site) – to use personal protective equipment(PPE) if provided by employer and worker properly instructed in its use – not to wilfully or recklessly interfere with or misuse anything provided for WH&S – not to place at risk the H&S of any other person - not to wilfully injure themselves
  • 19. 3.4. Change Management In the workplace today it is said that management is perspective when it comes to people, organisations, problems and opportunities, but above all perspective when it comes to change (Kipp, 2004). To such, management knows how much the change is needed, how the change will occur, associated costs and also whether the change can be led (Kipp, 2004). The impact of organisational change on various facets of an individual’s behaviour are guided and poorly supported when change is occurring as organisations tend to be very good at planning and orchestrating the technical and structural aspects of change (Bennett & Durkin, 2000). Fundamentally, the first steps an organisation should take is to identify the specific behaviours they are trying to achieve (Biggs, Dingsdag, & Sheahan, 2007) during the change implementation and the behaviours they want to invoke thereafter. However, if the organisational clients have become top priority, it is important not to forget your commitment to the organisation employees, if this occurs employees may feel undervalued, and high turnover and loss of expertise may ensure (Engaging the staff in a real relationship, 2009).
  • 20. Figure 3: The Theory of Planned Behaviour (based on Ajzen, 1991) The direct determinants of intentions and behaviour, Figure 7 identify the beliefs underpinning the constructs of attitude, subjective norms and perceived behavioural control (Ajzen, 1991). According to Ajzen (1991) an individual’s attitude is the function of salient behavioural beliefs, or the belief that outcomes associated with the behaviour which will occur, these beliefs are weighted by evaluations of the pleasantness of each of the outcomes. Ajzen (1991) go on further to say, subjective norms are the function of the extent which other people want a person to behave, this normative belief is weighted by the his or her motivation to comply. However, the functional belief of perceived behavioural control concerns whether resources and opportunities are available to perform the controlled beliefs, these are weighted upon the expected impact that these factors would have if they were to have perceived power. Furthermore, the identification of beliefs that underlie the attitudes of employees toward a change initiative will help change managers to develop a greater understanding of the psychological normative pressures and perceived behavioural factors that distinguish between those employees that support the change and those who don’t (Peach, Jimmieson, & White, 2005).
  • 21. Once change has proceeded to the implementation stage in which either a full or departmental organisational rollout occurs it is imperative that belief-based or indirect measures of attitudes are obtained in the areas of Behavioural beliefs (benefits and costs), outcome evaluations, employee normative beliefs, motivation to comply, control benefits and perceived power (Jimmieson, White, & Zajdlewicz, 2009). Through the collection of this data the ability for clear employee feelings will be clarified and will allow for the organisation to respond correcting the fall areas to ensure change success. From this collection once all areas and employee perceptions are corrected the development and/or amendments to business operational models can commence. 4. Risk Management Assessment and Mitigation Risk management is a systematic process for considering threats inherent in a situation or activity and taking steps to achieve the best results (Hubbard, 2009) A risk Assessment is a systematic method of looking at work activities, considering what could go wrong, and deciding on suitable control measures to prevent loss, damage or injury in the workplace (Hubbard, 2009). In terms of OHS, it is important to be aware of the difference between hazard and risk. Hazard: Anything with the potential to cause harm, electricity, hazardous substances and noise are examples of typical hazards. Risk: The likelihood that damage, loss or injury will be caused by a hazard and how severe the outcome may be. Methods of assessment for risks
  • 22. To properly manage exposure to risks, we must (a) Identify hazards (b) Assess risks that may result because of the hazards; and (c) Decide on appropriate control measures to prevent, or minimize the level of, the risks (d) Implement control measures; and (e) Monitor and review the effectiveness of the measures. Control Measure of Risk assessment (a) Eliminating the hazard or preventing the risk; (b) Eliminating the hazard or preventing the risk is not possible, minimizing the risk by measures that must be considered in the following order (i) Substituting the hazard giving rise to the risk with a Hazard giving rise to a lesser risk; (ii) Isolating the hazard giving rise to the risk from anyone who may be at risk; (iii) Minimizing the risk by engineering means; (iv) Applying administrative measures; (v) Using personal protective equipment such as grove, mask, safety boot, life jacket caps and others 5. Conclusion and Limitations Concluding this paper, a number of findings can be derived from the knowledge obtained from literature research. A human, whilst possessing unique individual characteristics, is similar in many psychological characteristics. Acknowledging this fact can enable an organization to better undertake their risk management
  • 23. assessment and mitigation strategies as they are aware of how a person can react in differing circumstances creating differing risks. This paper is not without its limitations. Firstly, the idea is highly theoretical and was approached with the idea of incorporating human behaviour as a straightforward possibility in everyday risk assessment development. To further enhance this study, actual implementation and a more comprehensive way of ensure all risk is identified within a highly uncertain environment would also need to be developed. Thirdly, Human Risk Management is a highly uncertain area as stated in the beginning each person controller their environment around them in their own way.
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