Baffled by Office 365 Groups? Join the club. As we’re all too aware, confused users mean meager adoption. This session will 1) cover what Groups are; 2) how to create and use Outlook Groups, Yammer Feeds, and Teams Chats; and 3) describe in detail how they’re all related (spoiler: they’re basically the same thing). Most importantly, you’ll pick up use cases that demonstrate when to use which, plus some concise infographics that will help translate this nebulous concept into concrete results. There’s no reason to reinvent the wheel: after this user-focused session, you’ll receive the slides so you can present your colleagues the same session—tailored to your culture—without much effort. Kill the chaos, then reap the benefits of an engaged organization.

1. An everyday intro to Office 365 Groups
Matt Wade • FedSPUG/Women in SharePoint DC • 20 July 2017
An everyday intro to
Office 365 Groups
Matt Wade
20 July 2017 • FedSPUG/Women in SharePoint DC User Group Mtg
@thatmattwade
Wifi: MSFTGUEST • Password: msevent47ip

2. An everyday intro to Office 365 Groups
Matt Wade • FedSPUG/Women in SharePoint DC • 20 July 2017
Who am I?
•Engineer turned IT geek
•SharePoint & O365 adoption
and migration consultant
•Blogger, speaker, history nerd,
runner, hiker,
• Blog: icansharepoint.com Cloud Services Lead
H3 Solutions, Inc.
We employ Office 365
to improve businesses

3. An everyday intro to Office 365 Groups
Matt Wade • FedSPUG/Women in SharePoint DC • 20 July 2017
My experience

4. An everyday intro to Office 365 Groups
Matt Wade • FedSPUG/Women in SharePoint DC • 20 July 2017
6 years with a Navy
contractor
About 15,000 users
SP2007 replaces old
intranet in late 2010
SP2013 upgrade & rollout
of social in late 2014

5. An everyday intro to Office 365 Groups
Matt Wade • FedSPUG/Women in SharePoint DC • 20 July 2017
2 years with a healthcare
consulting firm in the USVI
Migrated SP2013 system
to SharePoint Online
Oversight of SPO, OD4B,
Yammer, mobile access,
& security

6. An everyday intro to Office 365 Groups
Matt Wade • FedSPUG/Women in SharePoint DC • 20 July 2017
Agenda
1. Office 365
2. Groups
3. Outlook, Yammer, Teams
4. Wrap-up
meta

7. An everyday intro to Office 365 Groups
Matt Wade • FedSPUG/Women in SharePoint DC • 20 July 2017
Tech Reqs for Groups
1. SharePoint Online licenses for all
Group members
2. Exchange Online mailboxes (min) for
all Group members
3. Not available for gov tenants yet
4. You (IT) should be knowledgeable
meta

8. An everyday intro to Office 365 Groups
Matt Wade • FedSPUG/Women in SharePoint DC • 20 July 2017
Fair Warning
1. Groups are confusing
2. Terminology is important
3. “Groups are Groups are Groups”
4. Remember, this is a user-centric
presentation
meta

9. An everyday intro to Office 365 Groups
Matt Wade • FedSPUG/Women in SharePoint DC • 20 July 2017
meta
Let’s get started

10. An everyday intro to Office 365 Groups
Matt Wade • FedSPUG/Women in SharePoint DC • 20 July 2017
Today we’re talking about
Office 365 Groups

11. An everyday intro to Office 365 Groups
Matt Wade • FedSPUG/Women in SharePoint DC • 20 July 2017
Office 365

12. An everyday intro to Office 365 Groups
Matt Wade • FedSPUG/Women in SharePoint DC • 20 July 2017
What is Office 365,
anyway?

13. An everyday intro to Office 365 Groups
Matt Wade • FedSPUG/Women in SharePoint DC • 20 July 2017
To put it as simply as
possible, think of it as
Windows in your browser

14. An everyday intro to Office 365 Groups
Matt Wade • FedSPUG/Women in SharePoint DC • 20 July 2017

15. An everyday intro to Office 365 Groups
Matt Wade • FedSPUG/Women in SharePoint DC • 20 July 2017
After all,
O365 displays
a menu

16. An everyday intro to Office 365 Groups
Matt Wade • FedSPUG/Women in SharePoint DC • 20 July 2017
…that looks
an awful lot
like this

17. An everyday intro to Office 365 Groups
Matt Wade • FedSPUG/Women in SharePoint DC • 20 July 2017
Content lives on magical
servers somewhere else
Do you have a Gmail account? Do you use Google Drive?
It’s just like those apps: Google runs is so you don’t have to build you own email/file server

18. An everyday intro to Office 365 Groups
Matt Wade • FedSPUG/Women in SharePoint DC • 20 July 2017
You may have
heard of
“the cloud”

19. An everyday intro to Office 365 Groups
Matt Wade • FedSPUG/Women in SharePoint DC • 20 July 2017
Plus: email, files,
chat, etc. are available
locally and on mobile

20. An everyday intro to Office 365 Groups
Matt Wade • FedSPUG/Women in SharePoint DC • 20 July 2017 Pssst… try icsh.pt/O365Table

21. An everyday intro to Office 365 Groups
Matt Wade • FedSPUG/Women in SharePoint DC • 20 July 2017
Conclusion:
It’s a lot of stuff
But it’s a lot of great stuff

22. An everyday intro to Office 365 Groups
Matt Wade • FedSPUG/Women in SharePoint DC • 20 July 2017
Today we’re talking about
Office 365 Groups

23. An everyday intro to Office 365 Groups
Matt Wade • FedSPUG/Women in SharePoint DC • 20 July 2017
Groups

24. An everyday intro to Office 365 Groups
Matt Wade • FedSPUG/Women in SharePoint DC • 20 July 2017
At its core, an
Office 365 Group
is simply a collection
of people

25. An everyday intro to Office 365 Groups
Matt Wade • FedSPUG/Women in SharePoint DC • 20 July 2017
Think of it as an upgraded
distribution list
You know, like
accounting@company.com

26. An everyday intro to Office 365 Groups
Matt Wade • FedSPUG/Women in SharePoint DC • 20 July 2017
But you also receive an
online workspace

27. An everyday intro to Office 365 Groups
Matt Wade • FedSPUG/Women in SharePoint DC • 20 July 2017
 Communication method
 File storage
 Everyday project management
 Video portal
Plus some other stuff, depending on which options you choose

28. An everyday intro to Office 365 Groups
Matt Wade • FedSPUG/Women in SharePoint DC • 20 July 2017
And this makes sense, right?
Every team with a goal needs:
A way to talk
A place to keep stuff
A method for tracking things
…at a minimum

29. An everyday intro to Office 365 Groups
Matt Wade • FedSPUG/Women in SharePoint DC • 20 July 2017
IMPORTANT
There are three different
types of Groups
and they’re based on
your communication preference

30. An everyday intro to Office 365 Groups
Matt Wade • FedSPUG/Women in SharePoint DC • 20 July 2017
How do you want to
communicate?
email social feed chat

31. An everyday intro to Office 365 Groups
Matt Wade • FedSPUG/Women in SharePoint DC • 20 July 2017
How do you want to
communicate?
Outlook Yammer Teams

32. An everyday intro to Office 365 Groups
Matt Wade • FedSPUG/Women in SharePoint DC • 20 July 2017
But why would I
not use email?
I’ll get to that

33. An everyday intro to Office 365 Groups
Matt Wade • FedSPUG/Women in SharePoint DC • 20 July 2017
And the various Group
types are called
Teams
TeamFeedGroup

34. An everyday intro to Office 365 Groups
Matt Wade • FedSPUG/Women in SharePoint DC • 20 July 2017
And remember, they all
come with an
online workspace

35. An everyday intro to Office 365 Groups
Matt Wade • FedSPUG/Women in SharePoint DC • 20 July 2017 Pssst… try icsh.pt/O365groups

36. An everyday intro to Office 365 Groups
Matt Wade • FedSPUG/Women in SharePoint DC • 20 July 2017 icsh.pt/O365Table

37. An everyday intro to Office 365 Groups
Matt Wade • FedSPUG/Women in SharePoint DC • 20 July 2017
The next slides include demos
Give users a taste of each
product and plan to deep dive
into the option they prefer later
meta

38. An everyday intro to Office 365 Groups
Matt Wade • FedSPUG/Women in SharePoint DC • 20 July 2017
1. Outlook Groups

39. An everyday intro to Office 365 Groups
Matt Wade • FedSPUG/Women in SharePoint DC • 20 July 2017
Outlook brings email,
calendar, files, tasks, notes,
and more in one portal

40. An everyday intro to Office 365 Groups
Matt Wade • FedSPUG/Women in SharePoint DC • 20 July 2017
Centralize email by always
cc’ing the Group name
Don’t think of it like a shared mailbox;
think of it as a shared conversation repository

41. An everyday intro to Office 365 Groups
Matt Wade • FedSPUG/Women in SharePoint DC • 20 July 2017
Keep schedules aligned
with a shared calendar

42. An everyday intro to Office 365 Groups
Matt Wade • FedSPUG/Women in SharePoint DC • 20 July 2017
Demo

43. An everyday intro to Office 365 Groups
Matt Wade • FedSPUG/Women in SharePoint DC • 20 July 2017
Add tabs
Connectors let you
bring in content
from elsewhere

44. An everyday intro to Office 365 Groups
Matt Wade • FedSPUG/Women in SharePoint DC • 20 July 2017
Works in Outlook in the browser,
Outlook 2016 (Windows & Mac),
and Outlook Groups on iOS &
Android

45. An everyday intro to Office 365 Groups
Matt Wade • FedSPUG/Women in SharePoint DC • 20 July 2017
2. Yammer Feeds

46. An everyday intro to Office 365 Groups
Matt Wade • FedSPUG/Women in SharePoint DC • 20 July 2017
A little history
1. Started in 2008
2. Acquired in 2012 for $1.2B
3. Groups integration in 2017
4. Is Yammer “dead”?
meta

47. An everyday intro to Office 365 Groups
Matt Wade • FedSPUG/Women in SharePoint DC • 20 July 2017
Yammer is an enterprise
social network

48. An everyday intro to Office 365 Groups
Matt Wade • FedSPUG/Women in SharePoint DC • 20 July 2017
Think of it as
LinkedIn at work
Fine, Facebook at work

49. An everyday intro to Office 365 Groups
Matt Wade • FedSPUG/Women in SharePoint DC • 20 July 2017
“Demo”

50. An everyday intro to Office 365 Groups
Matt Wade • FedSPUG/Women in SharePoint DC • 20 July 2017

51. An everyday intro to Office 365 Groups
Matt Wade • FedSPUG/Women in SharePoint DC • 20 July 2017
Use cases
1. Communities of practice
2. Affinity groups
3. User groups
4. Internal communications

52. An everyday intro to Office 365 Groups
Matt Wade • FedSPUG/Women in SharePoint DC • 20 July 2017
Works in Yammer in the browser,
and Yammer app on iOS & Android
Desktop apps forthcoming

53. An everyday intro to Office 365 Groups
Matt Wade • FedSPUG/Women in SharePoint DC • 20 July 2017
3. Teams… Teams

54. An everyday intro to Office 365 Groups
Matt Wade • FedSPUG/Women in SharePoint DC • 20 July 2017
MS Teams acts like a portal
bringing many disparate
systems into one interface

55. An everyday intro to Office 365 Groups
Matt Wade • FedSPUG/Women in SharePoint DC • 20 July 2017
“Persistent chat”
replaces email

56. An everyday intro to Office 365 Groups
Matt Wade • FedSPUG/Women in SharePoint DC • 20 July 2017
Most/all your apps
available right in Teams
It’s almost the one app to rule them all

57. An everyday intro to Office 365 Groups
Matt Wade • FedSPUG/Women in SharePoint DC • 20 July 2017

58. An everyday intro to Office 365 Groups
Matt Wade • FedSPUG/Women in SharePoint DC • 20 July 2017
Tabs are key
More are on the way

59. An everyday intro to Office 365 Groups
Matt Wade • FedSPUG/Women in SharePoint DC • 20 July 2017
DemoTeams

60. An everyday intro to Office 365 Groups
Matt Wade • FedSPUG/Women in SharePoint DC • 20 July 2017
Check out my recent article
8 surprisingly great things
about Microsoft Teams
icsh.pt/Teams8Things

61. An everyday intro to Office 365 Groups
Matt Wade • FedSPUG/Women in SharePoint DC • 20 July 2017
Mix Teams and Outlook
Chat for internal conversation
Email for external
All in the same Group

62. An everyday intro to Office 365 Groups
Matt Wade • FedSPUG/Women in SharePoint DC • 20 July 2017
I have grown to love Teams
meta
I am not ashamed
¯_(ツ)_/¯

63. An everyday intro to Office 365 Groups
Matt Wade • FedSPUG/Women in SharePoint DC • 20 July 2017
Before you talk Groups,
decide on how you
want to work

64. An everyday intro to Office 365 Groups
Matt Wade • FedSPUG/Women in SharePoint DC • 20 July 2017
Things to consider:
1. Who’s your audience?
2. How you want to communicate?
3. What are your deliverables?

65. An everyday intro to Office 365 Groups
Matt Wade • FedSPUG/Women in SharePoint DC • 20 July 2017
Who’s your audience?
1. Internal? External? Both?
2. How open to change are they?
3. What’s the formality?

66. An everyday intro to Office 365 Groups
Matt Wade • FedSPUG/Women in SharePoint DC • 20 July 2017
Ultimately your Group
type depends on your
preference & use case

67. An everyday intro to Office 365 Groups
Matt Wade • FedSPUG/Women in SharePoint DC • 20 July 2017

68. An everyday intro to Office 365 Groups
Matt Wade • FedSPUG/Women in SharePoint DC • 20 July 2017 icsh.pt/O365groups

69. An everyday intro to Office 365 Groups
Matt Wade • FedSPUG/Women in SharePoint DC • 20 July 2017
This is part of
a much larger
infographic
Reminder: icsh.pt/O365groups

70. An everyday intro to Office 365 Groups
Matt Wade • FedSPUG/Women in SharePoint DC • 20 July 2017

71. An everyday intro to Office 365 Groups
Matt Wade • FedSPUG/Women in SharePoint DC • 20 July 2017

72. An everyday intro to Office 365 Groups
Matt Wade • FedSPUG/Women in SharePoint DC • 20 July 2017
Questions / Comments / Discussion
Slides:
will be posted on Twitter & LinkedIn

73. An everyday intro to Office 365 Groups
Matt Wade • FedSPUG/Women in SharePoint DC • 20 July 2017
Want some help?
Get a hold of me
We at H3S know what we’re doing

74. An everyday intro to Office 365 Groups
Matt Wade • FedSPUG/Women in SharePoint DC • 20 July 2017
Feedback. Please & thank you.
icsh.pt/HowdMattDo

75. An everyday intro to Office 365 Groups
Matt Wade • FedSPUG/Women in SharePoint DC • 20 July 2017
Contact
Feedback: icsh.pt/HowdMattDo
@thatmattwade
/in/thatmattwade
matt.wade@h3s.co
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