Memo of Prof. Iflahen to work on

1. Facultyof Letters Master’s1: Appliedforeignlanguages
EnglishFilière CorporateCommunication
2015-2016 Prof. Iflahen
Business Correspondence
Memorandum Writing Exercises
Instructions: Read the question carefully. Working in pairs, draft a memo that
would best presentthe followinginformation.
Scenario: In recent months, your company staff have not been punctual in
reporting for work. Your general manager has taken note of the worrying trend
and asked you, the HR executive to nip the problemin the bud.
Task: Write a memo to your company staff. Ensure that your message is clear,
concise, courteousand complete. Includein your memo:
1. The importance of being punctual. 2. A table or graph explaining the trend of
latecomers. 3. Some recommendationson how they can be punctual.
Some information that you might need.
• July 3% of staff late for 5 times or morein a month.
• August10% of staff late for 5 times or morein a month.
• September 20% of staff late for 5 times or morein a month.
• October 25% of staff late for 5 times or more in a month.
Workinghours: 9am to 6pm
Top 5 reasonsfor being late:
• Could notget a taxi.
• MRTtrain broke down.
• Overslept.

2. • Got caught in the traffic jam.
• Heavy rain.
Instruction: Read the question carefully. Working in pairs, draft a memo that
would best presentthe followinginformation.
Scenario: Your company will hold its annual Dinner and Dance(D&D) party
soon. Due to the recession(poor business climate), the D&D would be scaled
down. Your boss has asked you to write a memo to all staff and inform them of
the upcomingD&D function.
Task: Write a memo to your company staff. Ensure that your message is clear,
concise, courteousand complete. Includein your memo:
1. Date, location and duration of the D&D. 2. A map on how to get to the D&D
location. 3. Some information on the activities that they can expect.
Some information that you might need.
Date: 3 December 2009 Venue: Orchard Parade Hotel Ballroom Duration: 7-
11pm
Activities(some suggestions):
• Lucky draws
• InternationalBuffetspread
• SingaporeIdol (Karaoke competition)
• Magic Show
• GurmitSingh aka PCK(the emcee)
Instruction: Read the question carefully. Working alone, draft a memo that
would best presentthe followinginformation.
Scenario: Your company has decided to take part in a business sports league.
The first event is a 5-a- side indoor soccer competition. Your boss has asked you
to write a memo to inform all staff and recruit someinterested parties.
Task: Write a memo to your company staff. Ensure that your message is clear,
concise, courteousand complete. Includein your memo:

3. • Date, location and duration of competition.
• A map on how to get to the competition.
• Some information on the activities that they can expect.
• A form for them to sign up. Some information that you might need.
Event Date: 21-22 November 2009 Venue: The Arena, near East Coast
Park Duration: 7am to 2pm Fees Entry fees will be fully paid for by
company. Details Over 1 weekend, participants get to play in a
tournament and compete against 17 other teams. Generous prizes for
eventual winners. Caution Participants are advised to get a medical
checkup before they sign up.
Scenario : Assume the role of vice president of manufacturing of Eastern
Products, Philadelphia. You are thinking about the forthcoming annual retreat of
top-level managers of manufacturing, engineering, marketing, and product
design to discuss strategic planning. Competitive pressures from several
domestic and foreign companies give this year’s meeting special significance,
and you wantto arrangefor a truly productivesession.
In the past, some meetings haven’t been as successful as you would have liked.
You learned from experience that holding the meeting at corporate
headquarters didn’t work because the managers were too accessible to their
subordinates. It’s much better if the group can meet away from home territory,
allowing them the opportunity to concentrate and develop camaraderie. You
also found that traditional vacation spots are not conducive to achieving the best
results. You want your administrative assistant to investigate agencies that
specialize in business retreats. Twelve to 14 people will attend the conference.
Each will require a separate hotel room. Exercise facilities should be on the
premises. Audiovisual support will be needed for video presentations, and
overhead projectors and flip charts also will be needed. Light lunches should be
arranged. You need to get dietary preferences from those attending. The
location for the annual retreat should not require excessive travel costs or travel
time. Arrangementsmustbe completed within two weeks.
Write a one-page memo outlining these requirements to your assistant, Armin
Joseph. It is his task to investigate possible retreat locations and make all the
arrangements.
Copyright© 2009 TerenceTay 3