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Virtual Meetings 101: Making The Most Out of Your Virtual Meetings
- 2. Dress appropriately.Dress appropriately.Dress appropriately. Try to look professional and presentable. Treat this virtual meeting as if it was an in-office meeting. Luckily for you, your teammates won't see what you're wearing waist down, so you may choose to stay in your comfortable bottoms and slippers if you wish!
- 3. Check yourCheck yourCheck your systems &systems &systems & connection.connection.connection. Is your meeting app loading well? Do you have a stable internet connection? Is your audio system working? It's important to check these things before jumping on a virtual meeting to avoid interruptions during the actual meeting and make sure everything runs smoothly.
- 4. Take shared notesTake shared notesTake shared notes during the meeting.during the meeting.during the meeting. Most virtual meetings will be recorded but it always helps to have backup notes that are accessible to everyone in the meeting. It makes recapping easier!
- 5. Set an agendaSet an agendaSet an agenda & stick to the& stick to the& stick to the allotted time.allotted time.allotted time. Share the objective, talking points, and other materials for the meeting at least a day before. This gives other participants ample time to prepare and ask the right questions in case there are things that are still unclear to them. Setting an agenda helps everyone stay on track!
- 6. Get everyone involved.Get everyone involved.Get everyone involved. Watch out for virtual "hand raising" and pause every now and then to let other people speak. If there's a question and an expert is in the virtual room, start with the person and eventually open the floor to everyone for ideas.
- 7. Give your fullGive your fullGive your full attention.attention.attention. Since you can't be physically present, try your best to be mentally present throughout the meeting! Avoid visiting other websites or chatting with your other colleagues while the meeting is ongoing. Stay seated and give your full focus on the agenda and to your teammates & moderators.
- 8. Any unwanted background noise can cause interruptions and reduce the success of your virtual meeting. Make it a habit to mute your mic unless you are about to say something. Mute whenMute whenMute when it's not yourit's not yourit's not your turn to speak.turn to speak.turn to speak.
- 9. HHHire a professional virtualire a professional virtualire a professional virtual meeting planner.meeting planner.meeting planner. From AR and avatars, to 3D virtual event spaces with professionally produced content and entertainment, the possibilities in a virtual or hybrid event are endless. Engaging the services of professional Digital Event Managers can save you valuable time as they curate your virtual meetings and events using the latest tech and making sure they are tailored to your needs!