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Visiondocument
1.
UHCL Library 1.1.1.1 Online Library
System Vision Document Version 1.2
2.
Online Library System
Version: 1.2 Vision Document Date: October 3, 2006 Revision document History Date Version Description Author 1.0 Vision Document Initial Release. Author 1.1 Vision Document Release 1.1. Author 1.2 Vision Document Final Release. Author UHCL Library © James C. Helm, October 4, 2006 Page 2
3.
Online Library System
Version: 1.2 Vision Document Date: October 3, 2006 Table of Contents 2. Introduction 5 2.1 Purpose 5 2.2 Scope 5 2.3 Definitions, Acronyms and Abbreviations 6 2.4 References 6 2.5 Overview 6 3. Positioning 6 3.1 Business Opportunity 6 3.2 Problem Statement 7 3.3 Product Position Statement 7 4. Stakeholder and User Descriptions 7 4.1 Market Demographics 8 4.2 Stakeholder Summary 8 4.3 User Summary 9 4.4 User Environment 9 4.5 Stakeholder Profiles 9 4.5.1 Librarian 9 4.5.2 Employees of the Library 10 4.5.3 Users 10 4.6 User Profiles 11 4.6.1 Librarian 11 4.6.2 Employees of the Library 11 4.6.3 Users 12 4.7 Key Stakeholder / User Needs 12 4.8 Alternatives and Competition 13 4.8.1 None 13 4.8.2 None 13 5. Product Overview 13 5.1 Product Perspective 13 5.2 Summary of Capabilities 15 5.3 Assumptions and Dependencies 15 5.4 Cost and Pricing 15 5.5 Licensing and Installation 16 6. Product Features 16 6.1 Alerts 16 6.2 Authorization 16 6.3 Billing System 16 6.4 Time Restriction 16 6.5 Data Backup 16 7. Constraints 16 8. Other Product Requirements 17 UHCL Library © James C. Helm, October 4, 2006 Page 3
4.
Online Library System
Version: 1.2 Vision Document Date: October 3, 2006 8.1 Applicable Standards 17 8.2 System Requirements 17 8.3 Performance Requirements 17 8.4 Environmental Requirements 17 9. Documentation Requirements 17 9.1 User Manual 17 9.2 Installation Guides, Configuration, Read Me File 17 9.3 Labeling and Packaging 17 UHCL Library © James C. Helm, October 4, 2006 Page 4
5.
Online Library System
Version: 1.2 Vision Document Date: October 3, 2006 Vision 2. Introduction The purpose of this document is to collect, analyze and define the high-level needs and features of the Library Management System. It focuses on the capabilities and facilities needed by the stakeholder who is University of Houston – Clearlake (as the project is being developed for University of Houston – Clearlake Library) and target users the Librarian, employees of the Library, users of the Library (Students, Professors, etc.). The details of what all are the needs Library Management System fulfils these needs are detailed in the use-case and supplementary specifications. 2.1 Purpose The purpose of this document is to describe the external behavior of the Library Management System. The Vision Document captures very high- level requirements and design constraints, which gives the reader an understanding of the Library Management System to be developed. Requirements Specification defines and describes the operations, interfaces, performance, and quality assurance requirements of the Library Management System. The document also describes the nonfunctional requirements such as the user interfaces. It also describes the design constraints that are to be considered when the system is to be designed. 2.2 Scope The Library Management System that is to be developed provides the members of the Library and employees of the library with books information, online blocking of books and many other facilities. The Library Management System is supposed to have the following features. • The product provides the members with online blocking of books capabilities and the library Management System is up and running all day. • The system provides logon facility to the users. • The system provides the members with the option to check their account and/or change their options like password of the account whenever needed all through the day during the library hours. The features that are described in this document are used in the future phases of the software development cycle. The features described here meet the UHCL Library © James C. Helm, October 4, 2006 Page 5
6.
Online Library System
Version: 1.2 Vision Document Date: October 3, 2006 needs of all the users. The success criteria for the system is based in the level up to which the features described in this document are implemented in the system. 2.3 Definitions, Acronyms and Abbreviations • UHCL – University of Houston Clearlake. • LMS – Library Management System. • PIN – Personal Identification Number. 2.4 References The Vision document uses the following documents as references: 1. UHCL Information Security Requirements: To provide security to the system based on the current security system currently used by UHCL. 2. The Billing System: To provide the interface between the system being developed and the billing system currently in use by UHCL to update the member account due as and when they borrow and return the books. 2.5 Overview This vision document lists all the capabilities of Library Management System. It also states all the risk factors that are involved with the project and gives a time frame for the implementation of the project. 3. Positioning 3.1 Business Opportunity There are hostels everywhere. Keeping records of difference services availed by different tenets is getting harder and harder by the day. This system will digitize the whole process. This type of system has not been made at a professional level yet thus there is a void that needs to be filled. Where one see that there is no market and gives up we see opportunity and take the initiative to create a new market. UHCL Library © James C. Helm, October 4, 2006 Page 6
7.
Online Library System
Version: 1.2 Vision Document Date: October 3, 2006 3.2 Problem Statement The problem of Traditional ways of keeping records is highly tedious and affects Trusts between administration and students as the records are liable to be changed to serve an individual the impact of which is Students often complain that they are being charged more for mess then they actually should have. The same goes for laundry, rent and maintenance. a successful solution would be This digital way of keeping record that will revolutionize the field. 3.3 Product Position Statement For small private hostels to huge government hostels. Who Need to digitize the regular and tedious paper records keeping method. The (Library Management System) is a Windows based application. That that eases the access to records for both students and administrators Unlike Hand written records Our product Hostel Management System can keep up with the growing needs and modern busy time. 4. Stakeholder and User Descriptions The Library Management System that is to be developed provides the members of the Library and employees of the library with books information, online blocking of books and many other facilities. The Library Management System is supposed to have the following features. • The product provides the members with online blocking of books capabilities and the library Management System is up and running all day. UHCL Library © James C. Helm, October 4, 2006 Page 7
8.
Online Library System
Version: 1.2 Vision Document Date: October 3, 2006 • The system provides logon facility to the users. • The system provides the members with the option to check their account and/or change their options like password of the account whenever needed all through the day during the library hours. • The system allows the members to block the books 24 hours a day and all the through the semester. • The system lets the library staff to check which all members have blocked the books and whether they can borrow any more books or not. • The system allows the Librarian to create the books catalog, add/delete books and maintain the books catalog. • The system updates the billing system as and when the member borrows or returns a book. • The book catalog is automated and the decision of offering the book based on the category of the book is automatically decided. • We also have an order department, which manages to add or remove a book from the Library. The stakeholders for this system are the University of Houston-Clearlake and the users of the library. The University of Houston-Clearlake employees consist of the Librarian and the employees of the library. 4.1 Market Demographics Most libraries use a local area network, that does not support mobile and offsite monitoring. This feature is vital for users who are on the move. This product aims to replace the existing system. 4.2 Stakeholder Summary Name Represents Role Librarian Employees of the This system evolved around the need of the librarian. The information needed by the librarian is vital. They have reasonably good computer skills. The librarian can use the system to update the database of books, users, UHCL Library © James C. Helm, October 4, 2006 Page 8
9.
Online Library System
Version: 1.2 Vision Document Date: October 3, 2006 Library Users The nurses use the system to monitor the books, users, etc. The users use the system to update their accounts, block the books, renew the books, etc. etc. They may not have adequate computer skills. The user needs to be comfortable and safe to use the system. 4.3 User Summary Name Description Stakeholder Librarian They are the key users of the system. Since the stakeholder is also a Librarian, their needs are also taken into consideration. 4.4 User Environment The users of the system are members, librarian of the University and the administrators who maintain the system. The members and the librarian are assumed to have basic knowledge of the computers and Internet browsing. The administrators of the system to have more knowledge of the internals of the system and is able to rectify the small problems that may arise due to disk crashes, power failures and other catastrophes to maintain the system. The proper user interface, users manual, online help and the guide to install and maintain the system must be sufficient to educate the users on how to use the system without any problems. The system needs to be supported on mobile devices. It requires Internet Explorer or Netscape. It should be able to work on both PC and MAC. 4.5 Stakeholder Profiles 4.5.1 Librarian Representativ e Description Librarian Type Librarian with 30 years of Library Management experience. Responsibiliti The librarian can get the information about the members UHCL Library © James C. Helm, October 4, 2006 Page 9
10.
Online Library System
Version: 1.2 Vision Document Date: October 3, 2006 es who have borrowed or returned the books, and is provided with interfaces to add/delete the books available in the book catalog. Success Criteria The Librarian is able to update the database of the books and also the user without going through the process manually. Involvement The Librarian can test the success or failure of the project by trying to give the information of the book in the Library to be searched and also by trying to update the user information. Deliverables None Comments / Issues None 4.5.2 Employees of the Library Representativ e Description Employees Type Employees who have already worked with the Library Systems. Responsibiliti es Maintain the Library and give suggestions on priority issues. Success Criteria Able to monitor users more effectively. Involvement Gives regular inputs and feedback on the needs of the system. Deliverables None Comments / Issues None 4.5.3 Users Representativ e Description User who checks-out books from the Library. Type User with a valid Library card. Responsibiliti es The user is responsible to maintain the rules and regulations of the system. Success Criteria The User is able to update his/her account, renew the books, etc. UHCL Library © James C. Helm, October 4, 2006 Page 10
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Online Library System
Version: 1.2 Vision Document Date: October 3, 2006 Involvement The User can test the success of the system by trying to create an account and by performing certain user involved operations. Deliverables None Comments / Issues None 4.6 User Profiles 4.6.1 Librarian Representativ e Description Librarian Type The Librarian is highly qualified and experienced person working with UHCL. Responsibiliti es The Librarian is responsible for regularly reviewing the user profiles, maintains the Library Catalogue. Success Criteria Using the system, the work of the Librarian will be reduced. Involvement The Librarian can try to use the system and test it to the maximum extent before the release of the system. Deliverables None Comments / Issues None 4.6.2 Employees of the Library Representativ e Description Employees Type The Employees are highly qualified and experienced people working at UHCL Library. Responsibiliti es The Employee is responsible for regularly reviewing the Library Catalogue. Success Criteria Using the system, the work of the Employees will be reduced. If the User needs a book, the Employee can look up in the System and tell where the book is located instead of manually looking for the book throughout the Library. Involvement The Employee can try to use the system and test it to the UHCL Library © James C. Helm, October 4, 2006 Page 11
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Online Library System
Version: 1.2 Vision Document Date: October 3, 2006 maximum extent before the release of the system. Deliverables None Comments / Issues None 4.6.3 Users Representativ e Description Users Type The User is either a student or an employee of UHCL. Responsibiliti es The User is responsible for regularly reviewing his/her account. Success Criteria Using the system, the work of the User will be reduced. If the User needs to check whether the book is available in the Library, he/she can look up in the Library Management System from a remote system instead of coming all the way to the Library. Involvement The User can try to use the system and test it to the maximum extent to check if it is full-filling his/her requirements before the release of the system. Deliverables None Comments / Issues None 4.7 Key Stakeholder / User Needs Need Prior ity Concer ns Current Solution Proposed Solutions Download time should be less. Database failing should be 0% High High Upgrade the Database. Database should never fail. Increase the Server speed. Maintain the Database and take care that the server never fails. UHCL Library © James C. Helm, October 4, 2006 Page 12
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Online Library System
Version: 1.2 Vision Document Date: October 3, 2006 4.8 Alternatives and Competition 4.8.1 None 4.8.2 None 5. Product Overview 5.1 Product Perspective This system creation idea is based upon the problems that are faced by students and management of hostels in Punjab University, Lahore, Pakistan. The Hostel Management System to be developed benefits greatly the students and hostel management. This system provides student information to the management, their pending and paid arrears and their attendance and check in or check out times. Student can just check in or check out by logging into system and also can view his details. This system automates this process of calculating arrears and saves both management and students to get in trouble of consulting different people. And they can have updated information any time. And also it can manage Mess system for students. The product to be developed has interactions with the users: Students, Warden, and Administration. UHCL Library © James C. Helm, October 4, 2006 Page 13
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Online Library System
Version: 1.2 Vision Document Date: October 3, 2006 Administrator Hostel Management System Users UHCL Library © James C. Helm, October 4, 2006 Page 14 Billing System
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Online Library System
Version: 1.2 Vision Document Date: October 3, 2006 5.2 Summary of Capabilities Hostel Management System Customer Benefit Supporting Features Warden can easily monitor the user accounts more effectively. The data of the students in the hostel is available to the Warden when he is in the System. The Students will be informed with the latest updated news and notifications. The Students can know his/her account information and the status in the hostel. Warden can identify problem areas and gauge staff workload. The problem area can be figured out and assigned with more staff. Enables information sharing between the Hostels of the same University. Updating and retrieval of data is simplified. Warden can check report daily or monthly. Warden can check arrears of student and can update them and also can see report daily like, attendance , Mess details etc. 5.3 Assumptions and Dependencies • The users have sufficient knowledge of computers. • The Hostel must have at least a terminal for students to check in and a computer for warden. • The users know the English language, as the user interface will be provided in English • University will provide required hardware. • As there is no automated system implemented so there will not any dependencies except University Management. 5.4 Cost and Pricing • Within a year of release, Library Management System will be installed in all the campuses of hostels that are available in hostel. • There will not be development cost for this system. • But, cost for hardware for installation will be paid by University so, it does not concern with product. • There will be no maintenance contract.. UHCL Library © James C. Helm, October 4, 2006 Page 15
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Online Library System
Version: 1.2 Vision Document Date: October 3, 2006 5.5 Licensing and Installation • Our software professionals will do the installation of the product. • The product is licensed under Open Source License Policies. 6. Product Features 6.1 Alerts The system can alert the Librarian or the administrator in case of any problems. 6.2 Authorization Only authorized person (Student, warden) can login to the system. With password and username. 6.3 Billing System This system will automatically generate bills for students according to expense details provided by Warden to the system. 6.4 Time Restriction System will unavailable to student after a given time. 6.5 Data Backup System will create backup after a certain time for recovery. 7. Constraints • The information of all the users must be stored or entered in database as this is first time all students will be entered. • The hardware provided must be capable of running application developed by using latest developing techniques. • Main system must be always running on so that other sub computers can contact to it. • The users must have access to terminal computers. • Hardware like, printers must be connected with the system. • The users must have their correct usernames and passwords to enter into the Hostel Management System. UHCL Library © James C. Helm, October 4, 2006 Page 16
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Online Library System
Version: 1.2 Vision Document Date: October 3, 2006 8. Other Product Requirements 8.1 Applicable Standards Proper Hardware must be provided. 8.2 System Requirements • The system needs to have .net environment installed. • The system must be configured with a database. 8.3 Performance Requirements • Data must be retrieved within a minute. • The information is refreshed every two minutes. 8.4 Environmental Requirements None 9. Documentation Requirements 9.1 User Manual The User Manual describes the use of the system to Students and Employees. The user manual should be available as a hard copy. 9.2 Installation Guides, Configuration, Read Me File This document includes the installation instructions and configuration guidelines, which is important to a full solution offering. Also, a Read Me file is typically included as a standard component. Most users also appreciate documentation defining any known bugs and workarounds in the Read Me file. 9.3 Labeling and Packaging As this system is Open Source so there will be no sales for it and Package label will defined by Company. UHCL Library © James C. Helm, October 4, 2006 Page 17
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