1. T-Space Training
It’s time to LEVEL UP!!!
Student Organization Training 2015
Presented by LadyStacie Rimes-Boyd

2. T-Wha????
T-Space, noun, an online Trinity University website through which student groups, faculty, and
staff can submit room/space reservations for campus facilities, view existing events, and edit
previously submitted NOT YET approved requests for space.

3. T-Space Basics
• Username and password
• Date for the event
• Time range for the event
• Preferred location(s) for the event
• Resources needed/requested
• Include instructions for set-up, if applicable

4. Nuts and Bolts of the T…
• Spaces
• What to do when there are conflicts? (Same Building/Different Building)
• 10 days are required and Eeek, I’m in that window…
• Room re-setting may be in your future
• Facilities departs before my event starts! (Fiesta Room Struggles)

5. Making the Reservation Process Easy(ier)
• Favorites
• Event Type
• Spaces
• Nuances
• It stays the same…Event Type and Event Organization… (Trinity Two-Step)
• Requestor vs. Scheduler

6. The People Have Been Heard
• Posters in Coates are now allowed…
• Reserve on T-Space
• Each reservation is for 3 business days (Huh, how does that work on the weekend?)
• 4 spots are available
• MUST BE HUNG ON THE FIRST DAY OF THE RESERVATION.
• MUST be submitted to the Coates staff.
• Coates Staff will hang the poster.

7. You Need Resources and Trinity Has Them
• Be mindful of all of the items you may need: Trash cans? Podium and
microphone?
• There is a whole range of resources available, peruse the list to be sure you
haven’t forgotten anything.

8. Quick Tips
• There should only be 1 T-Space coordinator per group
• Choose the proper scheduler…or it falls down the rabbit hole
• Athletic spaces take 4-6 weeks to confirm
• Great Hall and Holt Center MUST have a Faculty or Staff advisor present
• Athletic events require a risk management plan approval before a
confirmation is given

9. Let’s create an event

10. Questions? Now or Later?
Find me in the CUC if you have questions….below the screen on the brick
wall.
Thanks for attending the session. You can also find a video of the T-space
process on TheTUStudentAffiars Youtube channel:
https://www.youtube.com/watch?v=_pu4x0SHdzM