Step 1: Committee• Looked at websites for other conferences• Form a committee of teachers, community members and students• Develop simple goals• Determine time frame• Determine budget = 0• Conference theme/focus
Conference Moderators ProtocolBefore Sessions• Email your Presenters by May 13th• Introduce yourself• Tell them you will be introducing them via their bio that they submitted• Offer to help upload materials, moderate chat room, answer Elluminate or Hangout questions (send by May 21st)• Ask them to send you a copy of their presentation (back up!) (send 24 hours prior to session)• Remind them that you will be in their session 20 minutes before the presentation• Remind them that they can practice with Elluminate via the link that was sent to them in their email.
In Session• Log in 20 Minutes before the session begins• Upload Movies (first…they take the longest)• Upload PowerPoint and Images• Upload Moderator PowerPoint (if not integrated into presenter PowerPoint)• Have weblinks ready to copy and paste to chat room• Test your microphone• Test your presenters microphone• Welcome participants as they enter (remind about CEUS---long in for all 60 minutes with full name)• Click on Record button if not already going• Start on time (use timer if you like)• Click on Mic• Go over Moderator Introduction Slides• Remind them that information for CEUs are posted on the 4T Conference Website• Introduce the speaker (with bio)• Click OFF the mic for yourself so the speaker can present• Moderate chat room as needed (compile some questions that you can ask presenter at end if there is time)• End of presentation…click on Mic and ask presenter questions (if time)• Paste in link to presenter evaluation in chat room (Evaluation links for each presenter are in the Google Schedule on the 4T Schedule Page http://4tvirtualcon.soe.umich.edu/?page_id=54 ), find the link for your session and paste it into the chat room.• Thank presenter and participants• Reminder participants to “close out” of session
Hints and Tips• Moderator in every conference room• Moderator practices with session presenter prior to conference• Online tutorials (screencasts we use Screencastomatic.com) and live tutorials for presenters• Record every session (Hangout to Youtube)• No more than 3 sessions at one time• Have 15-30 minutes between sessions• Offer CEUs if possible• Mobile Apps work for most of the Google tools
Funding Options• http://www.getedfunding.com/• http://grantwranger.com• Local companies• Google Donate Widget