2. Projects’ Action Plan
Implementation Methodology – PMI Project Life Cycle
WP1 - Project Management | Lead: 3LRI
WP2 - Defining Ageing and Employment Trends in EU |
Lead: University of Social Sciences
WP3 - Developing Business Concepts for Age Management
& Investment in the HR sector | Lead: UoS
WP4 - Pilot Projects | Lead: FU-Uppsala
WP5 - Quality Assurance | Lead: 3LRI
WP6 - Awareness raising activities | Lead: Documenta
WP7 - Dissemination of Results | Lead: 3LRI
WP8 - Mainstreaming and results exploitation | Lead: 3LRI
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3. Presentation of PPs and their activity
3L Research Institute, Greece
University of Strathclyde, UK
Folkuniversitetet, Sweden
University of Social Sciences, Poland
Documenta, Spain
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4. Day 1 - Outline
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Presentation of WP.1 Project Management
Status Update
Presentation of WP.2 defining ageing & employment trends
Strategy plan (report) and Exchange information & knowhow (report)
Presentation of WP.5 Quality Assurance
Methodological guide for WP.3
Evaluation of the project
Presentation of WP.6 Awareness raising activities
Workshops for the age management concept benefits, Sensitising
entrepreneurs,
Seminars addressing HR managers, Sensitising the aged workforce
Presentation of WP.7 Dissemination of results
Website, brochures, flyer, poster, eNewsletters, press campaign,
Dissemination Conference
5. Work Packages Analysis WP.1-2
Work Package / Deliverables
Type
Number Title
WP1 Project Management
1.1 Consortium Agreement Other
1.2 Web-based system Service/Product
1.3 Project Partners Meetings Event
1.4 Progress Reports Report
WP2 Defining Ageing and Employment Trends in EU
2.1 Analysing the demographic trends Report
2.2 Analysis of the aged workforce employability Report
2.3 Survey on the aged employed / unemployed workforce Report
2.4 Strategy plan to meet future demographic needs Report
2.5 Exchange information and know-how Report
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6. WP.1-Act.1.2
1.2 Web-based system
Link: http://management.lllprojects.eu/feng/#
Logins sent to all partners’ personnel
Instructions .doc file regarding the use of the web-
system was sent as well
Accessible through the website at the Members Area,
top right
Each responsible manager is to delegate activities to their
personnel participating
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10. WP.2-Act.2.4-2.5
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Activity 2.4: Strategy plan to meet future demographic needs
The current strategy plan will be examined and worked in combination with the analysis of
demographic trends, in order to see how companies could meet the future demographic. The
focal point will be how to increase the positive aspects of ageing workforce, while decreasing
the negative ones. That plan will define the steps needed to be followed and will be used as the
basis on which the workshops will be conducted as well as the pilot actions. The analytical
content of the report will be decided by the Consortium, setting up the methodology for
conducting the research as well as quantitative and qualitative standards.
Responsible PP: UoS
Duration: M9, 1 month
Activity 2.5: Exchange information & know-how
The report will support the exchange of information and Know-How on
building upon innovative processes in the sector of age management
towards developing and testing alternative working conditions in
enterprises. This will be based on the findings of the reports already
conducted in the specific work package.
Duration: M10, 1 month
Responsible PP: Documenta
12. Work Packages Analysis WP.5-6
WP5 Quality Assurance
5.1
Methodological Guide for WP “Defining Ageing and Employment
Trends in EU”
Report
5.2
Methodological Guide for WP “Developing Business Concepts for
Age Management & Investment in the HR sector”
Report
5.3 Methodological Guide for Pilot Projects implementation Report
5.4
Methodological Guide for Awareness raising, Dissemination and
Exploitation of results activities
Report
5.5 Evaluation of the results of the project Report
WP6 Awareness raising activities
6.1 Workshops for the age management concept benefits Event
6.2 Sensitising entrepreneurs Event
6.3 Seminars addressing HR managers Event
6.4 Sensitising the aged workforce Event
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13. WP.5-Act.5.2
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5.2: Methodological Guide for WP “Developing Business Concepts for
Age Management & Investment in the HR sector”
Status Update by University of Strathclyde
Responsible PP: UoS
14. WP.5-Act.5.4
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5.5: Evaluation of the results of the project
Interim internal evaluation -> online questionnaire filled by PPs only (excluding PC)
Status Update
Final external evaluation -> external expert TBC for all PPs (including PC)
Responsible PP: SWSPIZ
16. WP.6-Act.6.1
Activity 6.1: Awareness raising activities
Update by UoS on their workshop
Discussion on the following four (4) workshops (one per country) that will involve local
public and private actors, enterprises employees, customers, suppliers, employers and the
community and will discuss as well as examine the benefits enterprises could have from the
proposed strategies. Proposal to PPs.
These workshops will last half a day and will be organised by each partner in each
participating country, adapting the content to their language, their specific working
conditions, labour market needs and specificities of the attendants.
Duration: M10-M12, 3 months
Budget: 29.706,00€
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17. WP.6-Act.6.2-6.3
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Activity 6.2: Sensitising entrepreneurs
Project partners will visit each other’s area and will visit businesses that operate with aged work force and have
successful results, for exchanging experience. PPs will discuss with the personnel and owners, gaining valuable experience
and know–how that they could bring back to their organizations as well as countries. Local business people will be part
as well of the study tours.
These study tours (5 in total, one per country), will last one day and will take place together with the project meetings, in
order to save time and money from travelling.
Duration: M2, M9, M15, M21, M27, 5 months
Budget: 2.500,00€ (included in 6.1)
Activity 6.3: Seminars addressing HR managers
There will be organized 5 seminars, one in each different participating country, addressing to Human Resources
Managers for implementing decisions on staff recruitment, retention and redundancy in view of the formulated Age
Management Concepts. The proposed issues will be deriving from the reports already elaborated in the context of the
project.
Catch a minimum of 20 participants per seminar.
These seminars will last half a day and will be organised by each partner in each participating country, adapting the
content to their language, their specific labour market needs and conditions and specificities of the attendants.
Duration: M18-M22, 5 months
Budget: 1.700,00€ (included in 6.1)
18. WP.6-Act.6.4
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Activity 6.4: Sensitising the aged workforce
In parallel with the seminars organized focusing in HR managers, another 5 will be
organized, addressing to aged workforce and Unemployed aged 50+, with special focus
on sensitive social groups. It will explain the strengths they have as well as the skills that
they need to gain, in order to remain competitive in the labour market they operate and
even in the EU market.
Catch a minimum of 20 participants per seminar
These seminars will last half a day and will be organised by each partner in each
participating country, adapting the content to their language, their specific labour market
needs and conditions and specificities of the attendants.
Duration: M18-M22, 5 months
Budget: 1.700,00 € (included in 6.1)
19. Work Packages Analysis WP.7-8
WP7 Dissemination of Results
7.1 Developing a website Service/Product
7.2 Publicity campaign – Information and sensitisation brochures Other
7.3 Publicity campaign – Dissemination of events Other
7.4 Publicity campaign – Electronic Newsletters Other
7.5 Press campaign Other
7.6 Dissemination conference Event
WP8 Mainstreaming and results exploitation
8.1 Mainstreaming and results exploitation action plan Report
8.2 Developing a business manual Report
8.3 Policies assessment Report
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20. WP.7-Act.7.1
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Activity 7.1: Developing a website
Presentation of the website.
The website is available in all partners’ language and will be continuously updated by all
partners.
Duration: M3, 1 month
Budget: 29.501,00€
http://like.lllprojects.eu/
21. Act.7.1: “website structure”
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Structure
Home
Project overview
Rationale
EU added value
Project objectives
Deliverables
Expected results & outcomes
Project Meetings
Project Calendar
Media library
Project Partners
Documentation Center
+ Forum
Online Questionnaire
+ Sitemap
22. WP.7-Act.7.2
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Activity 7.2: Publicity campaign – Information and Sensitisation
brochures
Four brochures of 4pages will be produced, in the following languages: EN, ES, EL,
SE, PL
one presenting the project
one sensitising the aged workforce
one sensitizing enterprises and
one presenting the project results
The Lead Partner of the Work Package will create a common layout (with the approbation
of all partners), including a project logo, to be used in all brochures and overall material,
and a common text, but each partner will adapt the text to local conditions, needs and
specificities
Proposal for change in the development of the 2nd brochure
Each brochure (A5) will be printed in 1000 items per country
Duration: M3, M7, M33, 3 months
Budget: 11.300,00€
23. WP.7-Act.7.3-7.4
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Activity 7.3: Publicity campaign – Dissemination of events
For each event organised (workshops, seminars, conference), each partner will produce and diffuse flyers and posters to
disseminate the event in order to ensure the largest possible participation.
This means that 6 different flyers and 6 different posters will be produced in each language. Each flyer (A5) will be
printed in 200 items, each poster (A3) in 20 items.
The Lead Partner of the Work Package will create a common layout (with the approbation of all partners), to be used in
for flyers and posters, and a common text, but each partner will adapt the text to local conditions, needs and
specificities.
This dissemination will be done in an electronic way as well.
Duration: M9, M17, M26, M28-29, 5 months
Budget: 1.900,00€ (included in 7.1)
Activity 7.4: Publicity campaign – Electronic Newsletters
6 newsletters on the employability of the aged workforce and presenting the project evolution and outputs during the
project lifetime will be sent electronically, which will be used to promote the main Project initiatives, to inform the
operators of interested sectors on the project implementation, the activity phases still in progress, the possibilities and
modalities of participation, to sensitize the population towards the thematic at the focus of the debate, to spread the
results obtained by the Project.
The Lead Partner will have the overall coordination of the activity, but all partners will participate in the drafting of the
newsletter and in its dissemination to all relevant EU, national, regional and local actors, not only within the 5
participating countries but also in other European countries, to ensure the largest possible dissemination.
Duration: M3, M9, M15, M21, M27, M33, 6 months
Budget: (included in 7.1)
24. WP.7-Act.7.5
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Activity 7.5: Press Campaign
The project will be presented to local actors and local press by each partner during a
press-conference presenting the project and addressing specific issues relevant to the
project theme and the local conditions. Each partner will decide on when organising the
press-conference, in order to choose the most appropriate moment for a more effective
and positive event (e.g. before an important event).
During the press-conferences, folders will be distributed to the journalists with information
about the project, the programme, the transnational actions and the local actions and
added value of the project.
Regional press-releases will inform target groups about the project and the organised
events and will be issued after the press-conference and more often if possible.
Project partners will launch a press and radio campaign trying to sensitise as many actors
and target groups as possible.
Duration: M1-M36, 36 months
Budget: 250,00 € (included in 7.1)
25. WP.7-Act.7.6
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Activity 7.6: Dissemination Conference
A dissemination conference of the project will be organized in Brussels to present the project results and
disseminate all project products and outputs and to open the ground to new collaborations and partnerships
for the continuity of the project activities. This conference will have as general objectives:
To assure the largest information and raising awareness for the project by EU actors;
To inform the public opinion on the role developed by local institutions, European Union and Project partners
in the realization of the Project;
To inform about the project’s outputs and results, the impact of the Project’s interventions, the findings of it.
To communicate about age management concept, training of the aged workers and business organization
issues
The target groups (EU stakeholders, representatives of regions, lobbies, think tanks, representatives of
enterprises, unions of enterprises, unions of employees, policy makers, social partners, training and
education providers and agencies…) will be targeted by the partners through the promotion of the project
and through direct communication via the events organised, meetings, emails and phone calls in order to
catch a minimum of 80 participants.
The conference will last half a day and will be organised by P1 in Brussels, for acceding EU decision-makers
and for ensuring an easy access to attendants from all over Europe. Each partner will participate in it and
bring about 10 national and local stakeholders in order to ensure transnationality to the event.
Duration: M33, 1 month
Budget: 37.800,00€
26. Dissemination & Valorisation
WP 6, Awareness raising activities
As in most cases aged persons are unaware of the fact that they are being discriminated, special activities
aim at sensitizing both employers and aged workforce are planned to be implemented, such as workshops
on age management concept benefits, study tours for sensitising entrepreneurs, seminars for HR managers
and for aged workforce.
WP7, Dissemination of results
Following a methodology to be defined by the consortium, a communication plan will accompany the project
all over its duration, that will include: a publicity campaign (website and discussion forum, brochures, flyers,
posters, electronic newsletters, electronic dissemination of outputs) for paper and electronic dissemination of
the project, a press campaign (press-conferences, press-releases, radio spots) and a Dissemination
Conference. The Discussion Forum will be used as a tool for transferring outputs at regional, national and
European level.
WP8, Mainstreaming and results exploitation
This work package will last one year, to prepare the project for its exploitation even after the end of the
project life time. The mainstreaming of the project results and outputs is designed to limit early retirement
and encourage the recruitment and retention of older workers. A Mainstreaming Action Plan is planned
within the framework of the project in order to support the transfer of practices and methodologies
experimented to different systems. Furthermore, a Results Exploitation Action Plan will be delivered in order
to identify results to be utilised and transferred. The mainstreaming and exploitation strategy will be
multilevel (from local to European) and multi-actor oriented.
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28. Indicators
Review of the indicators list
Partners problems, feedback
Guide of the partners about the next indicators period
1st period: Oct.2011 – Marc.2011
2nd period: Apr.2012 – Sep.2012
3rd period: Oct.2012 – Marc.2013
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29. Work Packages Analysis WP.3
WP3
Developing Business Concepts for Age Management &
Investment in the HR sector
3.1 Designing model for enterprises on age management Report
3.2 Guide for management optimisation performance Report
3.3 Development of measurable performance indicators Report
3.4 Analysis of older workforce work traits Report
3.5 Employment opportunities for older workers Report
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30. WP.3-Act.3.1-3.2
Activity 3.1: Designing model for enterprises on age management
Focus on the development of innovative business concepts related to age management processes.
To this end, a study will be conducted to design a model for enterprises on introducing age
management concepts, flexible working arrangements and succession management, using the
finding of the report already elaborated in WP2.
Duration: M15, 1 month
Budget: 13.627,00€
The 40 pages report will be firstly available in English and in electronic version and then
translated in Greek, Spanish, Polish and Swedish
Activity 3.2: Guide for management optimisation performance
The above guide will cross examine the management systems currently deployed in the
companies of the EU with those suggested in the first action of WP3 and will lead to the
development of a methodological guide which will point what actions need to be taken in order
to optimize the performance of management systems used in the EU market.
Duration: M17, 1 month
Budget: 2.674,00€
The 40 pages report will be available in English
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