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Project starting report iktimed 2 nov

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Project starting report iktimed 2 nov

  1. 1. [PROJECT STARTING REPORT IKTIMED ] October 19, 2010 Project starting report Iktimed 1 | P a g e
  2. 2. Project Starting report Background The European Commission, to foster the implementation of the Lisbon strategy 2010 (now EU 2020 strategy), has set up a system of programmes and technology transfer networks to support innovation, the SMEs competitiveness and technology transfer, which have produced yearly studies and reports The project idea is linked to the Innovation Plans of the National strategic reference frameworks of the involved countries, the Community guidelines on cohesion (“Improving knowledge and Innovation for Growth”) the work done by the Italian regions within the Italian Observatory on Regional Policies and Innovation, under the coordination of the Marche Region, to improve the strategy for promoting and funding research, knowledge transfer and innovation of SMEs and to find out common tools to support and evaluate research and innovation projects. Main problems • Policy instruments activated on the basis of European, national and regional strategies on research and innovation and SMEs promotion do not form a system • there is a lack of coordination and of synergies between tools at work; • few policy instruments are designed and implemented in a user-oriented mode, taking both expressed and latent need of users (SMEs); • the majority of instruments aims at improving or facilitating existing innovation projects rather than inducing new innovation practices: e.g. providing grants for R&D seems to induce a rather small incremental behavioural effects in term of strategy, management, cooperation and interactive learning; very often tools are designed at regional level under a closed vision of the relevant sources of knowledge useful for the firms (as the boundaries of the firms are defined in administrative terms); there is a lack of “market orientation” of the policy tools. A detailed knowledge of specificities’ of regional innovation system is often absent, not properly diffused in a language understandable by policy makers, or not updated with sufficient regularity; effects of policies are measured in “funds consumption” approach only; not real independent evaluation of the results and impacts are undertaken; 1. Project goals To: to improve the open innovation approach on research and academic institution; to increase the relations between the economic sector and science specialization centres of Med programme area; to improve the connection between R&D, innovation and regional public policy priorities In order: to set up an open and efficient collaboration system, for regional authorities, to sustain innovation through a trans-national certified system of innovation supply In order that: To develop joint schemes of collaboration among public sector, research centres and private sector, promoting a business model based on a public private regional economic development partnership and focused on setting up trans-national 2
  3. 3. knowledge communities Project action area Geographic coverage of the project - Italy: Marche and Veneto Regions - France: Provence-Alpes-Côte d'Azur Region - Portugal: Algarve Region - Greece :Dytiki Ellada Region - Malta: Malta Region - Cyprus: Kipros Region - Slovenia: Podravaska Region - Spain Andalucía and Cataluña Regions Excluded area Outside Eu countries Initial Requirements (Prerequisites) Lists of essential requirements for the project start, its constraints and everything without which the implementation cannot be started.  All partners have approved of the project organization by the partners within their organization  All partners obtained the approvals for an flexible financial/ administrative management, ability to anticipate costs for a period of 4-6 months.  Involvement and approval of the initiating plan by the Lead partner management  Completion of all procedures with their respective national authorities of each country involved  Identification of the coordinators for each technical and financial partners Constraints: Last date of the project end: 29/03/2013 No possibility of overruning the total budget Hypothesis Criteria for measuring of the project success Identifying, within the project management structures a measurable evaluation criteria for the project success and realization of its objectives At the moment all partners decided not to add any additional criteria to measure project success, even if some partners (Cyprus Univ. and Marche Reg.) supported to add some qualitative criteria 3
  4. 4. Project structure Institutional Cooperation Timing in the application Form Component Duration Starting date (mm/yy) End date (mm/yy) Component 1 23/04/2010 26/10/2012 Component 2 01/06/2010 29/03/2013 Component 3 01/07/2010 23/09/2011 Component 4 08/11/2010 26/10/2012 Component 5 18/07/2011 26/10/2012 4 Component 4 Defining tools and new roles of the public research Component 3 Open innovation methods for the public sector Component 5 Open innovation Intermediary network, pilot action and testing ManagementandCommunication [Type a quote from the document or the summary of an interesting point. You can position the text box anywhere in the document. Use the Text Box Tools tab to change the formatting of the pull quote text box.] Joint Schemes of collaboration among public sector, research centres and private sector Open events and Communities Efficient collaboration system, for regional authorities, to sustain innovation through a trans-national certified system of innovation supply A certified system for open innovation A web database of innovation organizations
  5. 5. Management structure LP will be in charge of coordinating the project activities implementation, guaranteeing the well-timed and effective realization of the proposed activities. Project Manager will assess, report and control, defining tools and method for all partners. LP will coordinate the Project management Unit-PMU Unit - that will have to realize:  A more detailed operative work-plan, a kick off report to present and share with all PP, where objectives, methods, scope and filed of the project will be set with all partners;  Work Breakdown structure-WBS-, break down by phase with a responsibility assignment matrix with exactly one person’s name per task, to identify who of the PP organization structures is responsible for each element of the WBS;  Definition of the project management key documents to check project status  Logical framework of the project to better organize both monitoring and evaluation; PMU, which will be composed by other N. 4 team leaders (indicated by the Partners), will act as the project team leader of each project component and will control and manage the staff involved in each phase, according to the WBS break-downed and responsibility matrix. PMU will be composed by LP plus 3 partners, one for each technical component PMU Composition: LP project manager, TVT coordinator, ……………………………………………… The SC-Steering Committee will be composed of the key staff of the project beneficiaries, with the aim of guiding the project implementation, taking decisions and guaranteeing an efficient and effective s result. SC will approve a PMU document summarizing the initial stage where specific criteria will be identified and defined unambiguously, to measure outputs, deliverables and project results, and to avoid misunderstandings always present in the implementation phase closure of the project. SC will approve also a list of quality indicators and will have to provide Project Manager and PMU the parameters of tolerance, that is to which extent they could act without the SC approval. Specific factors that must be kept under control will be: costs and expenses, spending level, deviation cost, management indicators and timing, indicators of performance, quality and quantity of intermediate products and final results. SC should approve also a risk management document: description, with a list of risk categories and values and countermeasures. An internal project evaluation will be carried out to check impact on stakeholders and external audience focusing on relevancy, outcomes, impact and sustainability. Internal evaluation will be done trough questionnaires to collect periodical information among stakeholders and beneficiaries that participate to the actions. An external evaluator will be recruited to define questionnaire and to do the evaluation together with people of partner responsible for the evaluation procedures. 5
  6. 6. Organization chart Steering Committe Member should approve the actions and ask for stakeholders involvement and othe activities PMU (Marche +IAT + TVT) Financial unit Trough Presage each partner must fill in the section and advise PMU about problems and validation process Lead Partner They must coordinate the overall management and maintain contact with the JTS Stakeholders and beneficiaries Phase Coordinator 1 Coordinate all the other partner and send to the PMU the operative plan Phase Coordinator 1 Coordinate all the other partner and send to the PMU the operative plan 6
  7. 7. Operative plan of Iktimed project Component 1 Phase 1.1 Awareness raising and results capitalisation Description Tasks 1.1.1 Starting seminar 1.1.2 Intermediate seminar 1.1.3 Final seminar and exbith. Some meetings will be held with the aim of promoting the project together with its progress and final outcomes. A final seminar able to capitalize the elaborations and outputs of theimplementations, thus supporting the transfer of the initiative and its sustainability in the future. An exhibition, meanwhile, will be arranged in order to show the relevance of the innovation in the Med area. Coordinator: UAB Research Park Participants Cyprus University, UAB Research centre, Patras Science Park, Temi Zammit Found, Maribor Science Park Deadline and milestones 17/01/2011 to 08/12/2012 Outputs and deliverables Press releases Promotional material Phase 1.2 Communication campaign Description Tasks 1.2.1 Communication plan 1.2.2 Web database per target audience 1.2.3 Communication materials graphic and layout 1.2.3 Printing and dissemination actions In order to ensure a widespread dissemination of the achieved results, this phase is about a proper communication campaign. Of course that’s not about self-focused activities, but they will derive from the other phases of the project: contents, outputs and outcomes will be integrated according to a specific communication strategy. To the activities and deliverables of the initiative, there will be the addition of specific outputs including: information materials, papers, a glossary, articles and a final CD-ROM in four languages Coordinator: Chamber of Aetoloakarnania Participants UAB Research centre, Ancona Chamber of Comm., Marche Region, TVT Toulone, Regione West Greece, Aetoloak Chamber of comm Deadline and milestones 26/10/2010 to 25/02/2011 Outputs and deliverables Communication plan Open event promotional material Phase 1.3 Web promotion and networking Description 7
  8. 8. Tasks 1.3.1 Web design and layout 1.3.2 Web animation and groups 1.3.3 Web integration with other tools This phase has as an objective to fully take advantage of the ICTs in order to widen and qualify the project’s dissemination. Towards an easy access to the system and in order to reach a wide range of beneficiaries, a digital web-based framework will be set up. In addition to an analytic introduction to the project and the partnership, the website will include: A documental database on the themes of the project, enriched by a bibliography survey Awareness discussion forum All the tools, methodologies and files elaborated within the project Web references Four-monthly newsletter that will be sent to the subjects identified by the partners as well as to those who will subscribe online. Coordinator: Ancona Chamber of Commerce Participants Ancona Chamber of Comm., Marche Region, Patras Science Park, Algarve University, Maribor Science Park Deadline and milestones 26/10/2010 to 06/10/2011 Outputs and deliverables Web presentation section Web project planning section Website project section Component 2 Phase 2.1 Administrative and financial management Description Tasks 2.1.1 Financial Unit 2.1.2 Progress and Financial report 2.1.3 Progress and Financial report 2.1.4 Progress and Financial report 2.1.5 Progress and Financial report 2.1.6 Progress and Financial report 2.1.7 Progress and Financial report 2.1.8 Progress and Financial report 2.1.9 Project closure A Financial Unit, LP and 1 financial assistant from each PP, will be set up. Lead Partner is the only responsible for the administrative and financial control regarding the project’s management. In order to ensure a correct, transparent and timely management of the required procedures, the partnership jointly decided to arrange a systematic distance activity, based on some agreed checking tools and procedures. Coherently with the guidelines, the LP will ensure an efficient and timely financial management of the payment 8
  9. 9. received from the programme funding. Coordinator: Marche Region - Department for Innovation and research Participants Marche Region, TVT Toulone, Patras Science Park, Regione West Greece, IAT Deadline and milestones 25/10/2010 to 23/02/2013 Outputs and deliverables Internal financial guidelines Phase 2.2 Project technical management Description Tasks 2.2.1 Setting up PMU 2.2.2 Web platform for Proj. management 2.2.3 Intermidiate report 2.2.4 Project closure This phase is about the setting up of the PMU team, whose responsible will be indicated by the LP. PMU will answer to the SC, whom they will also submit all document for a correct project management action. In order to ensure fluidity and effectiveness of all the project processes, the partnership will adopt a specific information system, by setting up a simply web-based planning system. It will also provide free access to the teams, so as to share in- progress files and cooperate to their revision. Coordinator: Marche Region - Department for Innovation and research Participants Marche Region, TVT Toulone, Regione West Greece, IAT Deadline and milestones 21/10/2010 to 23/02/2013 Outputs and deliverables Key documents to check project status4 WBS document Phase 2.3 Steering Committee Description Tasks 2.3.1 SC member composition and decision 2.3.2 First SC 2.3.3 Second SC Functions, role and responsibility that the Partnership together decides to give to the SC are widely explained in the specific section of the AF, the same as all the procedures and internal functioning. Decisions will be taken by the SC as an absolute majority of its members. Should the decision bring about some very serious consequences for the project, the LP 9
  10. 10. will have the power of veto and/or choice, being the LP the only one responsible to the Managing Authority. Anyway, those occurrences will be clearly regulated in the set of rules to be approved during the first SC. Coordinator: Region of Western Greece Participants Marche Region, TVT Toulone, Regione West Greece, IAT Deadline and milestones 26/10/2010 to 27/07/2012 Outputs and deliverables Minutes and list of participant Phase 2.4 Monitoring and evaluation Description Tasks 2.4.1 Sharing and presentation evaluat. method 2.4.2 Intermidiate evaluation According to the project logic, the monitoring and evaluation functions can be fully included within the area of Coordination. As analytically described in the 5.3 section of the project, the external auditor will in fact have a function of stimulus and a constructive attitude towards the SC activities, so that the latter will use the received indications to re-plan activities on progress, thus improving their effectiveness and impact. By following the elaborated system, all PP teams will cooperate to collect and elaborate data, on the ground of which reports and recommendations will be derived. There will also be a process of hetero-evaluation able to involve the stakeholders in order to acquire some external feedbacks. Coordinator: Toulon Var Technologies (BIC TVT) Participants Cyprus University, TVT Toulone, IAT Deadline and milestones 26/11/2010 to 27/03/2012 Outputs and deliverables Periodic Report on internal evaluation Component 3 10
  11. 11. Phase 3.1 Comparative Analysis of the regional policies Description Tasks 3.1.1 Definition of a common Framework 3.1.2 Meeting and interviews 3.1.3 Transational working group 3.1.4 Data analysis and report The purpose of this report is a comparative analysis among regional policies for innovation in the project area. Data from Eurostat will be used with information collected in each region. Activities foreseen will be: - Definition and sharing of the frame of reference, variables and field for comparison; - Direct interviews and N.2 transnational meetings with regional officers in charge of funding schemes; - Descriptive statistics, cluster analyses of data and qualitative evaluation of the policy; This report should be realized by a working group supported by all partners for data collection. The result will be a common methodology to monitor public funding innovation programmes and some identification of successfully actions. Coordinator: Region of Western Greece Participants Cyprus University, UAB Research centre, Marche Region, TVT Toulone, Patras Science Park, Regione West Greece, Maribor Science Park Deadline and milestones 25/10/2010 to 04/06/2011 Outputs and deliverables Expert Report on comparative analysis of regional policies in the Med area Methodological guidelines for the Innovation Department of Regional Authorities Phase 3.2 Design of smart specialisation policy mixes Description Tasks 3.2.1 Collection information 3.2.1 Focus groups 3.2.3 Transational workshop 3.2.4 Mapping and report This phase will lead to define a map of excellence in the General Purpose Technologies and in smart specialization (possible application of General technologies) for both regions that are at the technological frontier and those that are less advanced. Main Activities - Collection of information on main global innovative landscape with a predictive analysis - N.8 Focus groups in each Country to identify territorial excellence - N. 2 laboratories with PP experts and relevant stakeholders to choose leaders and followers territories and relations among them 11
  12. 12. - Workshop in collaboration with Managing Authority and/or European DG Research Coordinator: Marche Region - Department for Innovation and research Participants UAB Research centre, Veneto Cluster, Marche Region, TVT Toulone, Regione West Greece, Temi Zammit Found, IAT Deadline and milestones 24/11/2010 to 11/06/2011 Outputs and deliverables Focus group reports on territorial Excellence Final report on smart specialization: “How should a regions position itself in the knowledge economy?" Paper for workshop: Smart specialization and future possibilities for Med regions Phase 3.3 Pre-commercial procurement as a driver of innovation Description Tasks 3.3.1 Experts group 3.3.2 Collection of directive 3.3.3 Training and case studies 3.3.4 Translation and promotion Pre-commercial procurement is defined as procurement of R&D services in which companies develop new solutions for public sector needs as no commercially stable solution exists yet. Activities foreseen: Setting up of an experts group made up by 8 people (one expert from a procurement agency of each Country). Collection of all European directives on best practices N. 1 meeting in Brussels with EU DG experts Training session for experts groups on pre-procurement innovative solutions. Elaboration of N. 4 case studies in each Country of possible applications in each regional authority of the procurement process, translation in 4 languages Public promotion towards main procurement agencies in the Med area programme with dissemination actions. Coordinator: Andalusian Institute of Technology Participants Veneto Cluster, Ancona Chamber of Comm., Marche Region, TVT Toulone, Aetoloak Chamber of comm., IAT Deadline and milestones 15/11/2010 to 20/10/2011 Outputs and deliverables Report on EU communication and best practices Training materials on innovative procurement 12
  13. 13. Database with procurement agencies of the Med area Report on Pre procurement as a driver for innovation 13
  14. 14. Component 4 Phase 4.1 Setting up of the Med innovation communities frameworks Description Tasks 4.1.1 Eu best practices in commun. manag 4.1.2 Legal topics on transnat. groups 4.1.3 Workshop and meeting 4.1.4 Paper elaboration The Med Innovative communities (MIC) will establish an innovation chain from education to economic impact that will deliver measurable societal, economic and entrepreneurial business impact. An expert group will collect information and get in touch with EU Institutions and research centres to identify possible best practices in communities management. An analysis of legal framework for setting up and manage transnational groups and to study in deep possible relations in each countries. Workshop among experts to identify the most suitable legal framework to create new scheme for the transnational collaboration: EGCT, Consortium, etc. A position paper will be drawn up and published to help each PP for future international collaboration. Coordinator: Venetian Cluster of Cultural Heritage Participants Veneto Cluster, Ancona Chamber of Comm., TVT Toulone, Temi Zammit Found Deadline and milestones 10/12/2010 to 24/09/2011 Outputs and deliverables Position paper on legal and administrative alternatives Collection of laws and best practices Phase 4.2 Identification and setting up of Med Innovative communities Description Tasks 4.2.1. N.3 Communities plans 4.2.2 Call for private participation Main aim of (MIC) communities is to set up collaborative groups finalized to include business people, researchers, technologists, as well as academics who are flexible, mobile and eager to innovate in some specific sector. Activities are - Three partners must define N. 3 communities based on WP3 work, with a definition of what it wants to accomplish. Other proposals from project partners could be evaluated in their consistency; - To enhance and invite the private sector participation, a public call will be held in each project area, trough website 14
  15. 15. and ads in local and technical newspaper; - A clear organisation and an effective governance structure must be designed At least N. 6 working groups will be held among PP and experts. Coordinator: Andalusian Institute of Technology Participants Cyprus University, Veneto Cluster, TVT Toulone, Patras Science Park, IAT , Maribor Science Park Deadline and milestones 13/06/2011 to 15/11/2011 Outputs and deliverables Updated progress reports on communities selection Phase 4.3 Set up new schemes innovation- focused for MIC communities Description Tasks 4.3.1 N.3 communities formalization 4.3.2. Co-location plans The main idea of the component, and particularly of this phase, is to create an environment: the innovative communities, where to enhance mobility and IPR management in specific sectors. Activities foreseen are: - An Initial Go/No-Go assessment for all Communities proposed by the project committee. At least 3 communities will be formalized; - Each community group will realize a co-location action plan. This co-location of people will allow researchers, technicians and entrepreneurs to work together face-to-face and move forward effectively to define their own communities work programme and business plan with IPR plan. Several technical meetings will be realized with 6 seminars. Coordinator: Toulon Var Technologies (BIC TVT) Participants Cyprus University, UAB Research centre, Veneto Cluster, TVT Toulone, Patras Science Park, Aetoloak Chamber of comm., Algarve University, Maribor Science Park Deadline and milestones 15/11/2011 to 13/11/2012 Outputs and deliverables Community plans Joint Community Proposal and business plan Communities proposal contents 15
  16. 16. Component 5 Phase 5.1 Definition of the Indicator system Description Tasks 5.1.1 Data structure and indicators 5.1.2 Online self assesment A certifying systems will be identified to implement a method to catalogue and certify innovation of structured research centers ,but also that innovation which is less structured and present out of public spaces. Main activities will be: - Definition of the indicators and data characteristic of the entities surveyed; - Definition of data structure. A transnational expert group will collect information and define the set of indicators that can take into consideration the Country specifications. This activity will start in 5 sectors already identified in the Component 3 phases; - On line self assessment including at least 50 organizations directly tested by the Project Partners Coordinator: Toulon Var Technologies (BIC TVT) Participants Cyprus University, UAB Research centre, Marche Region, TVT Toulone, IAT Deadline and milestones 19/04/2011 to 19/11/2011 Outputs and deliverables Online self assessment Set of indicators Phase 5.2 Project and design of web database Description Tasks 5.2.1 Logical DB design 5.2.2 DB implementation 5.2.3 Testing A technical group with external consultants will design the web database. Activities foreseen will be: - Implementation of the models system of accreditation, definition of the informative structure; - Requirements Analysis: daily volume of the data; - Database Design; - Evaluation and Selection of the database management system; - Logical Database Design: This includes the mapping of all objects i.e. tables design, indexes, views, transactions, access privileges etc.; - Physical Database Design selecting and characterizing the data storage and data access of the database; -Implementation constructs typically 16
  17. 17. comprise storage group, table spaces, data files tables etc.; - Testing and Performance Tuning. Coordinator: Marche Region - Department for Innovation and research Participants Marche Region, TVT Toulone, Patras Science Park, Algarve University Deadline and milestones 06/10/2011 to 27/06/2012 Outputs and deliverables Database design Database for open innovation Phase 5.3 Public openess of web database and of the accreditation system Description Tasks 5.3.1 Services and opportunities 5.3.2 Committee and meetings 5.3.3 Call for participation Definition of opportunities and services reserved to organizations accredited. Services are determined by local policy makers and enables local institutions to carry out analysis on skills and scientific and innovation capabilities in the area. - Implementation of a committee meeting, approval of the database by all regional authorities in the project areas - N. 4 meeting with regional authorities of the Med area to introduce the initiative and to define the database as a recognized tool by the regional authorities in financing innovation. - Call for participation to populate database from organization in the partner areas. The database is accessed by the end users and application programs. This stage includes adding of new data, modifying existing data and deletion of obsolete data Coordinator: University of the Algarve Participants UAB Research centre, Ancona Chamber of Comm., Marche Region, Regione West Greece, Aetoloak Chamber of comm., Temi Zammit Found, Algarve University Deadline and milestones 25/01/2012 to 25/08/2012 Outputs and deliverables Web database of participants and people to public events 17
  18. 18. Phase 5.4 Open science initiatives Description Tasks 5.4.1 Working group for Open events 5.4.2 Programme and topics approval 5.4.3 Event in Ancona 5.4.4 Follow up and networking 5.4.5 Programme and topics approval 5.4.6 Event in Barcellona Open science initiatives will involve researchers and entrepreneurs together to allow the development of knowledge. 2 events will be realized, 1 per year and a web section will permit a constant information. A Committee will choose the specific topics and the structure of the event. It will provide also a public call for abstracts, posters and speakers presentation. The idea is to facilitate the matching among researchers and businessman and entrepreneurs, a presentation of MICs will be done. In a two-days event, live speakers, talks videos, and networking sessions will combine to spark deep discussion and connection. The Open science Conference will provide general guidance for the program, but individual events, could be self-organized Coordinator: Marche Region - Department for Innovation and research Participants Cyprus University, Marche Region, TVT Toulone, Patras Science Park, Regione West Greece, Algarve University, IAT Deadline and milestones 04/04/2011 to 18/10/2012 Outputs and deliverables Speakers video registrations Papers and posters 18
  19. 19. Term of references for each partners In the following table you can find the list of the proposed tasks in which each organization will be involved direcltly UAB Phase Role 1.1 Awareness raising and results capitalisation Coordinator 1.2 Communication campaign Working group member 3.1 Comparative Analysis of the regional policies Working group member 3.2 Design of smart specialisation policy mixes Working group member 4.3 Set up new schemes innovation-focused for MIC communities Working group member 5.1 Definition of the Indicator system Working group member 5.3 Public openess of web database and of the accreditation system Working group member REGION OF WESTERN GREECE Phase Role 1.2 Communication campaign Working group member 2.1 Administrative and financial management Working group member 2.2 Project technical management Working group member 2.3 Steering Committee Coordinator 3.1 Comparative Analysis of the regional policies Coordinator 3.2 Design of smart specialisation policy mixes Working group member 5.3 Public openess of web database and of the accreditation system Working group member 5.4 Open science initiatives Working group member 19
  20. 20. MARCHE REGION Phase Role 1.2 Communication campaign Working group member 1.3 Web promotion and networking Working group member 2.1 Administrative and financial management Coordinator 2.2 Project technical management Coordinator 2.3 Steering Committee Working group member 3.1 Comparative Analysis of the regional policies Working group member 3.2 Design of smart specialisation policy mixes Coordinator 3.3 Pre-commercial procurement as a driver of innovation Working group member 5.1 Definition of the Indicator system 5.2 Project and design of web database Coordinator 5.3 Public openess of web database and of the accreditation system Working group member 5.4 Open science initiatives Coordinator IAT Phase Role 2.1 Administrative and financial management Working group member 2.2 Project technical management Working group member 2.3 Steering Committee Working group member 2.4 Monitoring and evaluation Working group member 3.2 Design of smart specialisation policy mixes Working group member 3.3 Pre-commercial procurement as a driver of innovation Coordinator 4.2 Identification and setting up of Med Innovative communities Coordinator 5.1 Definition of the Indicator system Working group member 5.4 Open science initiatives Working group member 20
  21. 21. VENETO CLUSTER Phase Role 3.2 Design of smart specialisation policy mixes Working group member 3.3 Pre-commercial procurement as a driver of innovation Working group member 4.1 Setting up of the Med innovation communities frameworks Coordinator 4.2 Identification and setting up of Med Innovative communities Working group member 4.3 Set up new schemes innovation-focused for MIC communities Working group member TVT Phase Role 1.2 Communication campaign Working group member 2.1 Administrative and financial management Working group member 2.2 Project technical management Working group member 2.3 Steering Committee Working group member 2.4 Monitoring and evaluation Coordinator 3.1 Comparative Analysis of the regional policies Working group member 3.2 Design of smart specialisation policy mixes Working group member 3.3 Pre-commercial procurement as a driver of innovation Working group member 4.1 Setting up of the Med innovation communities frameworks Working group member 4.2 Identification and setting up of Med Innovative communities Working group member 4.3 Set up new schemes innovation-focused for MIC communities Coordinator 5.1 Definition of the Indicator system Coordinator 5.2 Project and design of web database Working group member 21
  22. 22. ALGARVE UNIVERSITY Phase Role 1.3 Web promotion and networking Working group member 4.3 Set up new schemes innovation-focused for MIC communities Working group member 5.2 Project and design of web database Working group member 5.3 Public openess of web database and of the accreditation system Coordinator 5.4 Open science initiatives Working group member ANCONA CHAMBER OF COMM. Phase Role 1.2 Communication campaign Working group member 1.3 Web promotion and networking Coordinator 3.3 Pre-commercial procurement as a driver of innovation Working group member 4.1 Setting up of the Med innovation communities frameworks Working group member 5.3 Public openess of web database and of the accreditation system Working group member AETOLOK. CHAMBER OF COMMERCE Phase Role 1.2 Communication campaign Coordinator 3.3 Pre-commercial procurement as a driver of innovation Working group member 4.3 Set up new schemes innovation-focused for MIC communities Working group member 5.3 Public openess of web database and of the accreditation system Working group member 22
  23. 23. MARIBOR Phase Role 1.1 Awareness raising and results capitalisation Working group member 1.3 Web promotion and networking Working group member 3.1 Comparative Analysis of the regional policies Working group member 4.2 Identification and setting up of Med Innovative communities Working group member 4.3 Set up new schemes innovation-focused for MIC communities Working group member TEMI FOUND. Phase Role 1.1 Awareness raising and results capitalisation Working group member 3.2 Design of smart specialisation policy mixes Working group member 4.1 Setting up of the Med innovation communities frameworks Working group member 5.3 Public openess of web database and of the accreditation system Working group member PATRAS Phase Role 1.1 Awareness raising and results capitalisation Working group member 1.3 Web promotion and networking Working group member 2.1 Administrative and financial management Working group member 3.1 Comparative Analysis of the regional policies Working group member 4.2 Identification and setting up of Med Innovative communities Working group member 4.3 Set up new schemes innovation-focused for MIC communities Working group member 5.2 Project and design of web database Working group member 5.4 Open science initiatives Working group member 23
  24. 24. CYPRO UNIVERSITY OF TECH. Phase Role 1.1 Awareness raising and results capitalisation Working group member 2.4 Monitoring and evaluation Working group member 3.1 Comparative Analysis of the regional policies Working group member 4.2 Identification and setting up of Med Innovative communities Working group member 4.3 Set up new schemes innovation-focused for MIC communities Working group member 5.1 Definition of the Indicator system Working group member 5.4 Open science initiatives Working group member 24
  25. 25. Deliverables and main results Deliverables Description Number Phase 1 Expert Report on comparative analysis of regional policies in the Med area This paper will describe the situation concerning regional policies for innovation and funding scheme in the Med area. A comparative analysis will be realized also with some International Best practices (Europe and references to the USA). 200 3.1 Comparativ e Analysis of the regional policies 2 Methodological guidelines for the Innovation Department of Regional Authorities A common methodology standard for a monitoring system for innovation funding tools will permit local authorities to monitor their policies in funding innovation and implement an own monitoring system 300 3.1 Comparativ e Analysis of the regional policies 3 Focus group reports on territorial excellence At least one focus group in each Country will be held in each target area. Participants will be entrepreneurs and person in charge of knowledge centres. 8 3.2 Design of smart specialisati on policy mixes 4 Final report on smart specialization: “How should a regions position itself in the knowledge economy?" All regions in Europe can’t fight to reach the frontier of innovation, as the majority will miss the goal, so this report will define a mutual exchange among regions of the project and other Med areas to look for a successfully technological link. 400 3.2 Design of smart specialisati on policy mixes 5 Paper for workshop: Smart specialization and future possibilities for Med regions This workshop will be en event to realize a peer review among regions working in pairs on reviewing their position and future possibilities in European global economy 100 3.2 Design of smart specialisati on policy mixes 6 Promotional material A graphic and printed version of the main results will be distributed at the workshop. It will include also information materials, papers, a glossary, articles and a final cd-rom in four languages. 5000 1.1 Awareness raising and results capitalisati on 7 Report on EU communication and best practices A collection of EU latest directives and communication tools about the pre-procurement initiative and possibilities 1 3.3 Pre- commercial procureme nt as a driver of innovation 8 Training materials on innovative procurement Training session will be held to identify in some specific public services, for example healthcare and transport or as well as to address social challenges of climate change, sustainable energy, possible concrete 1 3.3 Pre- commercial procureme nt as a driver of innovation 25
  26. 26. applications of pre procurement. 9 Database with procurement agencies of the Med area A web database on procurement agencies and offices within regional authorities of the Med area will be set up. Each PP will contribute to provide information on web support. It will permit to inform and disseminate a periodic information 1 3.3 Pre- commercial procureme nt as a driver of innovation 10 Report on Pre procurement as a driver for innovation Many Public Authorities are not aware of the potential and do not yet act as “intelligent customers” for public services, this report wants to aware public authorities about the possibilities to use procurement as a driver for the innovation 1 3.3 Pre- commercial procureme nt as a driver of innovation 11 Position paper on legal and administrative alternatives Legal framework is quite important to have concrete successful possibilities for transnational groups. This paper will give concrete advice for international officers that want to set up international working groups showing different alternative and points of view 500 4.1 Setting up of the Med innovation communiti es framework s 12 Updated progress reports on communities selection A web database will be set up to collect all people involved in communities creation with a full description of organizations and minutes, and technical groups reports 20 4.2 Identificati on and setting up of Med Innovative communiti es 13 Communities proposal contents A community must be established in at least 3 different countries with at least one higher education partner and one private company. A list of all proposal for all communities will be published and contain all technical information 10 4.3 Set up new schemes innovation- focused for MIC communiti es 14 Joint Community Proposal and business plan A joint formalized community with the targeted priority areas chosen in WP3 and broad innovation goals which the communities addresses in a competitive and sustainable way. Its strategy, activities, work programme, IPR plan and education 3 4.3 Set up new schemes innovation- focused for MIC communiti es 15 Online self assessment An online questionnaire will be submitted to define the indicator system 1 5.1 Definition of the Indicator system 16 Set of indicators A proposal of set of indicators shall be shared among all partners 1 5.1 Definition of the Indicator system 17 Database for open innovation The database structure will 1 5.2 Project 26
  27. 27. provide research centers to act directly in the management of their data; a second layer, where data is subject to verification by the managing body of the certification system and design of web database 18 Web database of participants and people to public events A web database will be created to contain all the information on stakeholders and participants in all public activities of the project. A single database can permit to inform quicly about the project trend 2 5.3 Public openess of web database and of the accreditatio n system 19 Press releases Press releases will be done during all project activities trough local and regional media (broadcast, press conferences and printed media) as well as specialist magazines. 1 1.1 Awareness raising and results capitalisati on 20 Web presentation section A specific web section will be realized to present initiative and update participants 1 1.3 Web promotion and networking 21 Open event promotional material Final programme and catalogue about participants will be distributed in each event. 1 1.2 Communic ation campaign 22 Papers and posters A public call will be realized to collect proposals, papers and posters for open events. At least 50 contribution will be collected 50 5.4 Open science initiatives 23 Speakers video registrations A web and podcast session of each presentation will be done. 1 5.4 Open science initiatives 24 Collection of laws and best practices National laws, European regulations and case studies will be collected in a systematic way also highlighting problems and opportunities for each country. This report will be printed for each partner in english with an online version 100 4.1 Setting up of the Med innovation communiti es framework s 25 Community plans Community plans are proposals with an own business plan and technical proposal to allow people to exchange and deep producst and process among enterprises, University and public sector 5 4.3 Set up new schemes innovation- focused for MIC communiti es 26 WBS document Work Breakdown structure, break down by phase, by product, activity, with a responsibility assignment matrix where exactly one person’s name per task, to identify which element of the PP organization structures is responsible for each element of 1 2.2 Project technical manageme nt 27
  28. 28. the WBS. 27 Key documents to check project status Key documents to check project status as: critical path (PERT Diagram), scope change form, issues management log, risk management log, monthly report and budget management: project cost with a QPI = Quick Performance Index and the Logical framework. 15 2.2 Project technical manageme nt 28 Periodic Report on internal evaluation The external evaluator will write periodic reports every six months and a final report with analysis of data collected using online questionnaires and interviews with participants. 5 2.4 Monitoring and evaluation 29 Internal financial guidelines Internal financial guidelines is a document that contains all the information and forms to be used. A web section will be made also for keeping the information updated 1 2.1 Administrat ive and financial manageme nt 30 Web project planning section An online scheduling, collaboration, and planning software will be customized for the project using existing project management platform and easy web. 2.0 tools to facilitate work at distance. Some tools will be choose by the PMU 1 1.3 Web promotion and networking 31 Website project section In addition to an analytic introduction to the project and the partnership, the website will include: - A documental database, bibliography survey, awareness discussion forum and linkage to all project web sections 1 1.3 Web promotion and networking 32 Database design A technical document that describes the flow of information and reports through the use of the software development chosen 1 5.2 Project and design of web database Results Indicators New networks linked to technology transfer Permanent networks established 1 Common studies aimed at joint strategies, tools, methodologies or plans Joint implementation or working plans or strategies 3 Joint strategies and agreements Joint implementation or working plans or strategies 7 Number of SMEs directly involved in transnational activities New transnational activities set up by SMEs (indicate the number 30 Number of SMEs indirectly involved in transnational activities New transnational activities set up by SMEs 90 New structures for transnational support of innovation Seminars and forums at transnational level 6 28
  29. 29. IKTIMED PROJECT Operational Plan for partner See file attached 29

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