For parents and graduates of TMSS 2014

1. Tisdale Middle & Secondary School presents...
Graduation 2014
Orientation Evening
Wednesday, March 5, 2014

2. • To provide basic information to better prepare Grade
12’s and Parents for the celebration of your High
School Graduation.
• To identify the committees that are responsible for
organizing Graduation.
• To provide a timeline of events associated with
Graduation
• To answer any initial questions from parents and
Grade 12’s and maintain open lines of
communication.

3. TMSS Grad 2014
Thursday, June 26,
2014
• Approx. 71 graduates. (Numbers will be
confirmed in April. This is based on the TMSS
Graduation Policy.)

4. TMSS Grad Committees
Invitation/Banquet
Overall Planning
Decorating
Program
•Grade 12’s are invited to sign up to work on these committees outside Mrs.
Andris’s Room.
•Sign up will be Thursday March 6th and Friday March 7th.
•Grad Information wall is outside of Mrs. Simoneau/Mrs.Andris’s
rooms
NOTE: Grads can only sign up for One Committee

5. Overall Planning
Mrs. Andris
• Communicate with other committees

6. Program Committee
Mrs. Simoneau
• DUTIES
– select music for Grand March
– select people to say grace, sing O Canada, emcee
– select toast presenters for banquet
• arrange surveys for selection of:
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valedictorian
class album presenters
guest speaker
class song
future plans
• organize program for printing

7. Invitation/Banquet Committee
Mrs. Messer & Mrs. Orr
• Duties:
-organize fee payment (forms, receipts)
-organize invitations and tickets
-organize seating plan
-create placecards and table cards
-select caterer
-create record of DVD, photos and grad item sales

8. Grad Invitation/Fees
BANQUET SEATS
•
Graduates are able to bring themselves and a maximum of 4 people to the banquet (so this is a total of 5 people at the banquet)
•
You will not receive paper banquet tickets. Instead, place cards will be set on the table for the number of plates you have purchased.
•
Total number of people attending Banquet (maximum 5 including graduate)
•
If you have extenuating circumstances (ex. step-family) and you need extra Banquet or Exercise tickets, please explain and Mrs. Messer/Ms.
Andris will get back to you:
EXERCISES
•
You are given a total of 10 tickets for the exercises. These tickets need to be presented at the door. If you have invited 4 people to the
banquet that means you can invite an additional 6 people to the exercises (the people at the banquet need an exercise ticket).
•
Ex: If Peter invites 4 people and himself to the banquet, he can invite 6 more people to the exercises.
•
GRADS DO NOT NEED AN EXERCISE TICKET AND ARE NOT COUNTED IN THE TEN PEOPLE
•
Total number of people attending Exercises (maximum 10 including. banquet guests
INVITATIONS
•
The number of invitations ordered does not necessarily have to match the number of people attending the Banquet and/or Exercises. You
only order invitations you wish to send out or keep as a memento.
•
Number of Banquet and Exercises Invitations (formal invitations with envelope - $1 ea):
•
Number of Formal Exercises Only Invitations (formal invitations with envelope- $1 ea.):
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Cost
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General Grad Fee
__1__ x $57.00
= $57.00 (may be adjusted on final bill)
Group Photo ………………………………………………_____ x $ 18.00 each = $____________
Banquet (plates) ………………………………………….._____ x $ 12.00 each = $____________
Exercises Only Invitations: ………………………………._____ x $ 1.00 each = $____________
Banquet and Exercise Invitations …………………………_____ x $ 1.00 each = $____________
Class Album Picture (receiving diploma and folio) ………_____ x $ 7.00 each = $ ____________
Grad DVD…………………………………………………_____ x $ 50.00 each = $____________
Make and Model of DVD player: ______________________________________________

9. Online Form
• http://tmss.nesd.ca/extra/grad/
• http://tmss.nesd.ca/

10. Decorating Committee
Mrs. Clarke
• Decorate for grad
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Stage set-up
Table Decoration (including setting of tables)
Names for wall
Picture area outside of auditorium
Other as determined by committee
• Will start right away.
• First meeting will be next week

11. Technology Committee
Mr. Janzen
• Assists in technology set-up at grad
o 2013-14 Reps – Tori Hayward & Brooklyn Dagg
• Graduates – Please provide your baby
picture to Tori Hayward or Brooklyn Dagg
or you can email the scanned photo to
bd400@learner.nesd.ca or
th171@learner.nesd.ca

12. Graduation Timeline
M A R C H /A P R IL
*E s t a b lis h p la n n in g c o m m itt e e s
* S t u d e n ts w ill s u g g e s t id e a s fo r T h e m e /G u e s t S p e a k e r /C la s s A lb u m P r e s e n t e r s /V a le d ic to r ia n & V o te
* C a p & G o w n P h o to s c o m p le te d
* G r a d E l ig i b i l i t y L i s t F in a l i z e d
A P R IL
* C o m m it te e s d ig in a n d
g e t to w o rk o n
g r a d p la n n in g
M AY
* C o m m it t e e s s h o u ld b e f in a liz i n g
t h e la s t o f t h e ir w o r k .
* O r d e r a ll o f y o u r In v ita t io n s & s t a r t p a y in g g r a d f e e s
JUNE
* A ll fe e s s h o u ld b e p a id b y fin a l d u e d a te .
* C o m m it t e W o r k s h o u l d b e m in im a l ( E v e r y t h in g s h o u ld b e a l m o s t d o n e !)
* " T h e B ig d a y is a lm o s t h e r e !"

13. Grad Pictures
• These are finished. If you got retakes
watch for your proofs to arrive.

14. TMSS Scholarship Applications
The TMSS Scholarship Fund will award $28,000 at our 2014 Graduation.
However, only the students who apply are considered for these
awards.
 Two of them are specifically designated for person(s) attending
technical schools.
 If you have a 70% average or even think you might have,
PLEASE APPLY.
 Forms are available on our school web site under TMSS Students,
Grad Scholarship Fund.
 These completed application forms are due Friday, May 30, 2014 at
3:30 pm.
 Give the application directly to Mrs. Lee.
Late applications are not considered.

15. Graduation Countdown...
• June 22 - Decorate/Set-Up Banquet Tables
– Stay tuned for other set-up times
• Wednesday, June 25th – Grand March &
Class Photo Rehearsal – Meet in
Auditorium at 1:00 pm
• June 26th - Class Photo (4:30) / Banquet
(5:00) / Exercises (8:00) / Clean-up (10:30)
• June 27th - Finish Clean-up / Return
borrowed/rented items

16. Projected Costs of Grad 2014
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General Grad Fee ……………………………... $57.00
Banquet & Exercise Invitations …..………….. $1.00
Exercise Invitations ……………………….……$1.00
Banquet Plates ……………………………$12.00-$15.00
Group/Class Photo ……………….. ….........…...$18.00
Class Album Photo ……………….......................$7.00
Grad DVD …………………………………….....$50.00

17. General Grad Fee Calculation
Invited Guests: 60 x $15.00
$900.00
Class Albums (Generally $17.07x 64)
$1092.48
Gift to Guest Speaker
$50.00
Valedictorian Gift
$50.00
Set-up/Take-down (Firefighters)
$400.00
Miscellaneous (Stamps, Envelopes Recorder Thank-you)
$150.00
Dozen Roses on Stage during Grad
$75.00
Grad Programs
$200.00
Decorations Budget
$500.00
Tickets/Place setting paper and invitations for special guests
$150.00
Place Settings (paper plates, cups, glasses, paper rolls etc – 450 people)
$450.00
(decorations for the wall, tables, stage, flowers, napkin)
TOTAL EXPENSES
$4017.48
$4017.48 ÷ 71 Grads = 56.58 or $57.00

18. BUT …..
If the 2013 Safe Grad Committee donates
to the 2014 Graduating Class, this number will
be reduced

19. TMSS Alcohol/Drug Policy
•
TMSS considers the use of alcohol and/or illicit drugs to be a serious offense and will not
tolerate students using nor being under the influence of such substances on school
property or at school-sponsored activities.
•
Students who choose to use or are under the influence of alcohol at school or at a school
sponsored activity can expect that there parents will be contacted and that the student will
be sent home. The student can also expect the following:
- A three-day out-of-school suspension.
- A meeting with the school principal or vice-principal, the parent/guardians and the
student.
- The loss of an extra-curricular activity if the offending act took place during that
activity.
- The possible loss of all extra-curricular activity privileges.
•
As it pertains to Graduation day, if there is “sound reason” to believe that a
Graduand is under the influence or in possession of alcohol and/or illicit drugs at the
“school sponsored” Graduation Evening, the Graduand “will” immediately be
prohibited from participating in any further Graduation activities and will be asked to
leave the premises.

20. Graduation Tidbits...
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Parent Volunteers
Grad Family Photos
Safe Grad & Chem Free Grad
Questions/Comments...