The document provides a comprehensive overview of the agile workflow process, explaining its significance in modern tech compared to traditional waterfall methods. It highlights the benefits of agility, including enhanced collaboration, customer involvement, and adaptability, which lead to faster product delivery. The lifecycle of an agile workflow is also outlined, covering stages from ideation to retirement, emphasizing the importance of feedback and continuous improvement.

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Agile Workflow Process: Everything You Need to Know
process.st/agile-workflow-process
Understanding how an Agile workflow process functions is super important if you want to
make it anywhere in the tech world since it’s pretty much the standard method of
operation.
If you don’t understand it, fear not. I’m here to help you.
Consider this your crash course. And in this course, we will cover what an Agile workflow
process is, how it compares to a traditional workflow, its benefits, and its lifecycle.
Basically everything you could possibly need to help you get started.
Let’s go!
What is an Agile workflow process?
The Agile workflow process is relatively new to the world of business. Created in 2000, it
swooped in and replaced the Waterfall model to become the standard operating system
of software development.
You may have guessed it already, but Agile workflow processes are designed to help
teams work with – wait for it – agility.
But what does that mean, exactly?
In simple terms, it means that teams have the ability to respond quickly and decisively to
any problem or piece of feedback that pops up in the workflow. The steps of development
aren’t rigid, so they can move back and forth between steps without throwing off the
workflow.
Agile workflows vs. traditional workflows
So let’s compare the Agile workflow process to the traditional one.
Before Agile came along, the traditional, most widely used workflow process was
Waterfall.
Think for a moment about waterfalls. The kind that flow from one pool to the next in
sequence. That’s where the idea for the Waterfall methodology comes from. Workflows
moving from one stage to the next. There is no hopping from one pool to another. There
is no skipping pools. Each pool must be visited before moving forward.

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Waterfall’s linear structure works great for smaller projects, or projects with deliverables
that are easily defined but its biggest problem is that it’s rigid. There’s little to no room for
flexibility and that can lead to poorly optimized workflow processes, especially in
industries like tech where things are constantly changing.
So that’s where Agile comes in. An Agile workflow process offers the flexibility that
Waterfall simply can’t.
One of the cornerstones of the Agile methodology is feedback. Customers and team
members alike provide feedback at every stage of the workflow process.
Additionally, no one has to wait for one phase to end in order to start another. Teams can
work cross-functionally on different aspects of the workflow without disruption. And most
importantly, they can move back and forth between different stages to revisit areas they
want to improve or change.
However, it’s good to bear in mind that an Agile workflow process isn’t always the best
option for a project or process with a strict deadline. That is a case where Waterfall might
be the better option, but it all depends on the size and scope of the project.
Agile workflow process benefits
So what kind of benefits does this increased agility bring to an organization? Let’s break it
down.
More collaboration
Because the Agile workflow process doesn’t follow a rigid structure, teams need some
kind of way to track their progress.
Some types of Agile workflow processes offer visualization boards where team members,
managers, and even customers can see who is working on what and at what stage the
workflow is currently in. This gets everyone on the same page, which makes collaborating
become easier.
Happier customers
As we discussed, customer feedback is a major part of the Agile workflow process. In
fact, customers are involved in every stage of the process from the very beginning.
This means that anything developed using the Agile methodology is considering the
needs of the customer from the very beginning. Teams have a better understanding of
what the customer wants, how easily the customer can use the products, everything.
So by the time the product hits the market, it’s the most customer-friendly it can be.
Better adaptability

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With an Agile workflow process, you’re not locked into place waiting for someone to finish
their work so you can start yours. You’re also not locked into a predetermined plan for the
process.
You have the freedom to work simultaneously on different parts of the process and
change the overall plan whenever deemed necessary. And at the speed with which tech
is constantly changing, that level of adaptability is essential for a business’s survival.
Faster to market
Everything mentioned above leads to this last benefit. With more collaboration, consistent
customer feedback, and better adaptability, your team will be able to get your
product/service/updates/whatever to market so much faster.
By having the ability to break a large workflow process down into smaller sprints that
teams can work on simultaneously, you cut out a lot of downtime and increase efficiency
by a lot.
The Agile workflow process lifecycle
Alright, let’s take a look at what the Agile process lifecycle actually looks like.
Ideation
When putting together an Agile workflow process, the first step is to make a plan.
Although the plan isn’t as definite as what would be needed for the Waterfall method, it
still has to give some kind of direction.
Ideation in an Agile workflow process needs to define the scope of the workflow, while
also giving teams time to create a product backlog. It’s also vital to outline the project
sprints during this stage.
Inception
Once you get the workflow verified and approved, the next step is to assemble all the
resources necessary to get it done.
The biggest thing is to organize cross-functional teams. Work with them to set goals and
create a timeline before assigning tasks. This is also the time to assess the resources
your teams need, which could include:
Funding
Additional support
Tools
Snacks
Development

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Now that you’ve got all your ducks in a row, you can let them swim. This is the stage
where everyone starts working on what they’ve been assigned.
One of the most important parts of this stage is documentation. Your teams should be
documenting everything they work on by using a tool like business process management
software so it’s all kept in the same place.
Testing
This is arguably the most crucial part of the Agile workflow process lifecycle.
Before you release anything to market, you need to test it. And then test it again. And
then test it one more time for luck. This is where your customer and team feedback is
most useful because it will be able to pick up on any problems with the product early.
Never skip testing or I’ll come find you and make you do it.
Release
You did it! Let it fly! Feel the rain on your skin! No one else can feel it for you!
Oh no, is my inner millennial showing?
After you’ve completed a few successful tests, you’re ready to release your product. How
exciting! But it’s important to understand that releasing the product is not where the
lifecycle ends.
Production
This stage is all about training customers and other end users and providing them with
ongoing support.
Remember, with Agile, you are never done receiving feedback. It’s inevitable that your
product will get bugs or need updates down the line, so keep your ear to the ground and
always make sure you address customer needs.
Retirement
If the release of your new product makes an old one redundant, you can retire it. When a
product is retired, it’s the official end of the lifecycle.
Before you go
Agile workflow processes are insanely useful in the development of new tech products. If
you’re interested in trying out a business process management tool to help you get
started with Agile, you can book a demo with Process Street and we’ll show you how our
product will help.
Try Process Street for free and take control of your workflows today

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