Kaba B-Comm4 SAP Business ByDesign

1. Modern time and attendance & access
control with SAP Business ByDesign
® ™

2. Integrated business processes
in SAP Business ByDesign
Time and attendance on a leasing basis
with the on-demand solution
of SAP Business ByDesign
2 B-COMM ERP 4 – SAP Business ByDesign

3. Data collection integrated
in SAP Business ByDesign
As one of the leading manufacturers of solutions for time and
attendance and access control, Kaba offers a time and attendance
solution integrated in the on-demand software SAP Business ByDesign
on a leasing basis, thus underlining its technological leadership.
The solution «B-COMM ERP 4 - In the solution B-COMM ERP 4 - Your timesheet administrators are
SAP Business ByDesign» is easy to SAP Business ByDesign, your employ- provided with an overview of all the
operate and can be introduced by ees can book the functions «In», «Out», booked times and thus see, for in-
you in a very short space of time. «Break» and «Authorized absence». stance, which times are booked on the
It then runs automatically in the These data are then loaded into the flexitime account on which days or
background. Attractive leasing SAP Business ByDesign system in whether there are times outside of the
models ensure transparent costs order to determine the actual working flexitime structure. If the requirements
for you. time, update flexitime accounts or to of your company grow or change over
communicate data to an external pay- time, the Kaba system can be easily
roll calculation system. adapted.
You, as a SAP Business ByDesign cus- Communication with the SAP system is
tomer or partner, also now benefit always encrypted. The flexitime bal-
from our experience from more than ances and the vacation balances are
1,300 successful SAP projects world- always displayed to your employees at
wide. the time and attendance terminals.
B-COMM ERP 4 – SAP Business ByDesign 3

4. Benefits of our solution –
Benefits for you
With B-COMM ERP 4 - SAP Business ByDesign and our terminals,
we offer you an integrated system for time and attendance with SAP
Business ByDesign. The solution developed by Kaba runs unnoticed
in the background and controls the communication with the terminals
and SAP Business ByDesign.
The solution B-COMM ERP 4 – SAP Business ByDesign B-COMM ERP 4 – SAP Business ByDesign makes duplicate
is the customized Business ByDesign interface for small data collection in the system unnecessary. Validation logic
and medium-sized companies (SMEs): that has been tried in more than 1,300 B-COMM ERP instal-
> Our solution has been specifically developed for use with lations is also available in B-COMM ERP 4 - SAP Business
SAP Business ByDesign ByDesign and thus facilitates error-free operation fully
> Kaba is the development and solution partner of SAP and automatically and of course in the background.
works closely with SAP on the development of modern This makes additional costs for software support, new
concepts for time and attendance and access control releases for third-party software and training courses for
> Simple and rapid adjustments to customer requirements, system administrators virtually unnecessary.
e.g. response texts, booking dialogs or the integration of Our add-ons are supplied already with the installation and
different badge systems and biometrics can be activated by a simple license update. Operation is
> Simple extensibility to include additional terminals, done via a graphical user interface and makes working eas-
software add-ons and mobile data collection ier for you with a uniform look & feel within the Kaba
system. A modern, web-based time and attendance system
is of course also available.
4 B-COMM ERP 4 – SAP Business ByDesign

5. System overview
Customer side SAP data center
Access Control
In/Out/Break
Time and Attendance Time account balances
Mobile Data Collection
ESS working hours sheet
Payroll calculation Flextime account Projects
(external)
Web Terminal
> The employees record In, Out, Break, Authorized Absence, their project times and their access at a Kaba terminal
using a RFID medium, either contact-free or biometrically using their finger.
> The bookings are compared against master data tables of SAP Business ByDesign.
> The In, Out and Break bookings are forwarded to the time and attendance system of SAP Business ByDesign
(in the data center of SAP AG) for processing and further handling. There, the flexitime balances are recalculated
taking into account the authorized absences and automatic or booked breaks. Errors, missing times or times outside
of the flexitime structure are updated by the timesheet administrator.
> The actual working hours determined are transferred back to the time and attendance terminals as flexitime balance
with residual vacation. The times can be distributed over an ESS working hours sheet, and also to projects.
At the end of the month, the data are prepared according to wage types for the external payroll calculation system.
B-COMM ERP 4 – SAP Business ByDesign 5

6. Ready for the future with add-ons
The add-on modules are executed directly in your web
browser and do not have to be installed on your computer.
Data exchange between the terminals and the system
used is encrypted. This guarantees high data security.
For all add-on modules, the admini- Application cases for the Visitor Personal View
strator of the system has the option Management module: This module shows you all bookings
of assigning each user precisely the > Registration of visitor data in the system at a glance, no matter
privileges that his or her work re- as soon as the visitors enter the whether it is from a visitor or an
quires. Modules the users are not company employee. This allows you to deter-
authorized for will not even be > Prior registration of visitors mine who has posted last at the access
displayed to them. This makes by the employee concerned reader of the side entrance. You can
navigation in the Web Client simple, > Visitor card management and visitor see all bookings by an employee from
quick and user-friendly. card generation time and attendance to access con-
> Overview of attendance, absence trol.
and registered visitors
Visitor Management > Card management for contractors,
Visitor Management is a module for such as cleaning services or service Web Terminal
visitor and contractor management. It providers With our add-on Web Terminal, you use
allows you - independently of SAP - to time and attendance at a PC directly
generate and administer identification in the Web browser. In the process,
numbers and visitor cards. This allows Attendance Board In/Out/Breaks/Authorized Absences
a non-employee to take part in the The Attendance Board provides up-to- are transferred directly into your SAP
company's time and attendance and/ date information on the time and Business ByDesign exactly as if you
or access control, without his or her attendance status of your employees. were to collect them at a stationary
data reaching the SAP system. This can be the last booking by the terminal.
Different mask profiles can be stored employee on the time and attendance
for the individual users, thus making terminal or even an absence informa-
data input very easy and quick espe- tion from the SAP system, such as
cially in the reception area. The user vacation or a business trip. Authorized
sees only input fields that he or she persons, such as the switchboard, thus
really needs. have the required knowledge to give
the right information.
6 B-COMM ERP 4 – SAP Business ByDesign

7. Our services –
the basis of a good partnership
It is our goal to establish a long-term partnership with
you by providing a comprehensive package of services:
from the first contact to consulting, planning and
on-schedule implementation of your project.
Organizational consulting Installation and start-up Maintenance
We support you during the develop- Our service engineers install the termi- For maintenance of your installations
ment of an all-in-one solution accord- nals at your premises, implement the we have service organizations all over
ing to your individual demands. SAP interface, customize the system, the globe. Our well-trained engineers
and put the system into operation. are available on site at guaranteed
Your employees will be trained and response times. In Europe and over-
Project planning informed of all processes and proce- seas, we guarantee customer support
We also offer the expertise that is dures. After test runs have been suc- through our subsidiaries and service
needed to implement a comprehen- cessfully completed, the entire system partners on site. A spare part express
sive, maybe even international project. will be handed over. and repair service ensures the minimi-
This starts with an on-site inspection, zation of system downtimes.
the recommendation of organizational
structures, the planning of project Training
progress, and implementation of the We offer comprehensive training in the Hotline service
project on schedule. technology and use of terminals, the Our hotline will be happy to answer any
communication software and the add- questions you may have relating to our
ons. Of course, we will also draw up an products and the SAP interface. Our
individual training program for you. quick and qualified reply guarantees
that your system will be stable and
highly available.
B-COMM ERP 4 – SAP Business ByDesign 7

8. Subject to technical changes without notice! Order no. 04042618, version 0211
B-COMM is a registered trademark of Kaba GmbH.
Kaba GmbH
Workforce Management
Albertistraße 3
78056 Villingen-Schwenningen
Germany
Phone +49 7720 603-0
Fax +49 7720 603-102
info@kbs.kaba.com
www.kaba.com/workforce-management