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Arts Council England Environmental Reporting - Greening your office
1. WEBINAR STARTING AT 12:30PM
Todayโs Topic:
How to green your office for office-based organisations
including those in shared office space
2. Specialist advice: Offices
How to green your office for office-based organisations
including those in shared office space
Lucy Latham and Luke Ramsayโ Julieโs Bicycle
4. Webinar Series
โข Weekly webinars for NPOs, MPMs, MDP lead partners and Bridge
Organisations
โข Now until May (reporting deadline is May 30th)
โข www.juliesbicycle.com/resources/ace-npos/Webinars-2014
Specialist advice: Cultural Buildings and Venues 09/04/14
Specialist advice: Offices 09/04/14
Environmental reporting: the basics 16/04/14
Updating Environmental Policy and Action Plan 16/04/14
Specialist advice: Outdoor Events 23/04/14
Going further: Sustainable Touring 30/04/14
Going further: Sustainable Productions and Exhibitions 30/04/14
Communicating success: how to effectively communicate your initiatives and stories 07/05/14
Staff engagement: planning, engaging, acting and maintaining momentum 14/05/14
5. Todayโs Agenda
โข Introduction to Julieโs Bicycle
โข Environmental reporting results from 2012/13
โข Environmental reporting requirements โ a reminder
โข Reporting to Julieโs Bicycle
โข Office challenges and opportunities
โข What can you do?
โข Energy
โข Water
โข Going further
โข Waste
โข Travel
โข Procurement
โข Engagement and behaviour change
โข Support and resources
โข Trouble shooting Q&A
6. 3-year partnership with Arts Council England to
support major funded organisations โ 2012 to 2015
Julieโs
Bicycle
Research Networks
Consultancy
Resources
Training
Events
Thought
Leadership
7.
8. Office specific data
โข 231 offices (including multisite companies) supplied data
โข The vast majority of the total carbon footprint was from venues or
cultural buildings, however offices contributed 12,400,000 kWh of
electricity; 8,200,000 kWh of gas; 54,700m3 of water
BENCHMARKS ACE 2012/13
Electricity - kWh per m2 78
Gas (weather normalised) - kWh per m2 90
Water - litres per m2 338
9. Arts Council Requirements
1. Collect data on energy and water use from April13 - March14
โ Submit using the IG Tools
2. Update your environmental policy and action plan
โ Notify us using the IG Tools
Reporting deadline: 30th May 2014
Input your
2013/2014 data and
review results
Policy and Action
Plan update
Notify JB on your
Policy and Action
Plan by 30th May
(IG Tools)
Annual submission
for Arts Council
England - Portal
opens 1st May and
closes 13 June
To do now
10. Reporting
โข How did your organisation report in 2012/13
โ Reported on owned/leased office
โ Over-arching venue/organisation reported on your
behalf
โ Shared space > apportioned consumption data
โ Rented / shared space no data
โ Home working
โข Can this be improved?
โข If your reporting status has changed, please inform Julieโs
Bicycle
13. Office challenges
โข Employees on the road a lot
โข Rented space
โข Shared space
โข Attributing responsibility- staff V landlord
โข Accessible billing data
โข Uncooperative landlords
โข Shortage of resources (ยฃยฃ and/or staff time)
โข Unlikely to be high on list of priorities unless there is a
dedicated Green Team and/or Facilities or Office Manager
Source:LightsOutby
Hudson-Powell(DoTheGreenThing)
14. Office opportunities
โข Reduced costs and improved resource efficiency
โข Reduced carbon footprint and improved environmental
performance
โข Improved company image
โข Employees are more environmentally aware
โข The office is also a hub for business activity, making it a
key space for staff engagement, communications and
messaging
โข Build on relationships with staff / landlord / other
organisations if shared space
15. What can you do?
Influence
Control
Not owning your own office space does not need to be a
barrier to action
16. Energy
1. User behaviour โ good housekeeping
2. Switch off campaign
3. Office controls - check zonal control and timers are set
correctly
4. Regular maintenance of lighting and HVAC
5. Set fan speeds below 80%
6. Switch to LEDs / CFLs
7. Relax temperature controls (i.e. 18-24OC)
8. Energy efficient kit
9. Register your boiler on the boiler efficiency database
(www.sedbuk.com) to check if it needs replacing
17. Water
1. Water conservation signage in bathrooms and kitchens
2. Use tap water instead of bottles/water coolers
3. Use water hippos in cisterns
4. Check push taps timings and reduce where necessary
5. Convert to waterless urinals and low-flush toilets
6. Replace taps and shower heads with aerating and low flow versions
19. Waste โ avoid, reduce, reuse,
recycle
โข First step: measuring and monitoring resource use
โ Establish KPIs e.g. waste to landfill, % recycled waste
โ Benchmarks
โข Avoiding/reducing waste
โ Duplex B&W printing
โ Use tap water in jugs instead of bottled water
โข Reuse and recycling
โ Recycle paper, cardboard, plastic bottles and cans as a minimum
โ Recycle toners and cartridges via your supplier
โ Recycle any non-rechargeable batteries.
โ WEEE
Many organisations underestimate how
much waste is costing; it could be as high
as 4% of turnover (WRAP Green Office Guide)
20. Travel
โข Minimise travel
โ Accessible conference/meeting venues
โ Home working or telecommuting
โ Video conferencing
โ Bike racks, showers, public transport interest-free loans
โ Include public transport options on your website
โ Reassess car parking arrangements for non-essential users
โข Efficient transport
โ Car sharing / car clubs / green taxi companies
โ Buy / lease fuel efficient vehicles
โ Fuel efficient driving training
โ Regular servicing of vehicles
21. Procurement
โข Joint procurement
โข 100% recycled paper
โข Life-cycle costing โ price and running costs
โข Buy locally
โข Rationalise deliveries to reduce transport emissions associated
with your activities
โข Introduce environmental clauses/requirements into contracts
โข GAM (Green Arts Marketplace)
โข Banking (and investments)
โข Energy
โข Server providers
22. Engagement and behaviour
change
โข Staff opinion survey - what do they think about your
environmental impacts, how you are doing and what you
could do more of?
โข Use posters, notice boards and signage in staff common
areas and offices to increase awareness
โข Incentivise and reward staff involvement
โข Create a green team / green champions
โข Run an internal awareness campaign e.g. Switch Off
campaign
โข External communications
23. Long-term tips
โข Green Leases - Consider environmental sustainability as
a criteria when renting new office space โ this could make
your life easier in the future.
โข Locate any new offices close to public transport systems
and publicise alternative transport links to visitors.
โข Major refurbishment โ Energising Culture (Julieโs Bicycle)
A guide for future energy in cultural buildings
Source: That Guy by Oliver Cheshire (Do the Green Thing)
24. Measuring success
Find ways to measure success
โข Number of light bulbs replaced
โข Number of people engaged in campaigns/events
โข Reams of paper not printed
โข Buckets of food waste collected and composted
โข Number of staff walking to walk
โข Number of staff carpooling
Put into Action Plan and report to ACE in annual submission
25. โข Not-for-profit supporting photographers at every level
โข 3 part-time staff & cยฃ88,000 p/a from ACE
โข Based at Centre for Chinese Contemporary Art &
working from home
=> carbon footprint from energy & water use is tiny
25
26. โข Office:
โ encourage & support landlordโs environmental policy & plan
โ consider impacts of home premises (energy, procurement, travel)
โข Member events: choose venues with environmental credentials
(virtual participation)
โข Member advice & info: 2003 publication on ethical photography
looking at the environmental & ethical footprint of a photographer
โข Member surveys: build the environmental advice offered tor network
members and service users (~ 8,000-9,000 people)
26
29. Any questions?
โข Reporting deadline 30th May 2014
โข Allow 4 โ 6 weeks for reporting cycle
to take place within
โข support@juliesbicycle.com
โข www.juliesbicycle.com
Editor's Notes
Sustaining Great Art โ Environmental Report Year 1, Results and Highlightshttp://www.artscouncil.org.uk/media/uploads/pdf/Sustaining-Great-Art.pdf
Let us know that you have your policy and action plan in place or are revising them โ the documents themselves donโt need to be submittedDeadline30th May 2014Please get in touch asap if you think 30th May will be difficult
If you need help reading your bills or calculating your energy and water consumption โ get in touch with JB and weโll helpShared office calculation โ apportion billsYou need:Square metres/feet of your office spaceSquare metres/feet of entire buildingkWh/m3 for entire buildingWork out percentage of total building space you occupy Use that percentage to estimate just your own usage from the total
Log into your IG Tools Account Go to the โAccountโ tabCheck the relevant boxes to let us know if you have an environmental policy and/or action plan in placeOpportunity to explain when youโll be expecting to have your policy and/or action plan in place or when youโre expecting to be revising them in the Notes box below, especially if that will be after the 30th May deadline.
Reducing waste and using materials more efficiently could reduce your business costs. Using materials more efficiently is simply a question of good commercial sense to help you stay competitive (WRAP Green Office Guide)
WRAP BenchmarksWASTE โ a good-practice office produces fewer than 200kg of waste per staff member per year.RECYCLING โ a good-practice office โoperating efficient recycling schemes for paper, glass, cardboard, cans and toner cartridges โ can achieve a recycling rate of between 60% and 70%.PAPER โ a best-practice office can use as little as seven reams of paper per staff member per year (there are 500 sheets of paper in a ream). The Department for Environment, Food and Rural Affairs (Defra) has undertaken a review of waste policy that highlighted a number of priorities to be addressed. www.defra.gov.uk/publications/files/pb13540-waste-policy-review110614.pdf
Visit www.gov.uk/government/policies/improving-local transport for more information on travel plans, transport advice and pool fleet guidance.
GAM - The Julieโs Bicycle Green Arts Marketplace lists top suppliers, freelancers and venues for the creative industries who are committed to good environmental practice. Each supplier on the marketplace has been independently checked to ensure they meet our criteria as an environmentally responsible business.http://www.greenartsmarketplace.com/
โข Major refurbishment:SEE:http://www.juliesbicycle.com/resources/publications/energising-culture
There are more ways to measure change and demonstrate success than just looking at emissions reductions