Arts Council England specialist advice: Cultural Buildings and Venues


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A reminder of the environmental reporting requirements including how to add new data to the IG Tools, plus a special focus on : How to run a sustainable building for organisations who own and/or manage cultural buildings and venues, including museums.

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  • USING THE SOFTWARE:MUTED –you can see that we currently have you muted, and the little microphone icon to the left is greyed out, however for the discussion part of this webinar, we will un-mute you if you would like to share an experience or ask a question in the discussion Q&A, this is not compulsory as we can relay questions you submit in the text box.Orange Arrow – don’t need to use this, it minimises the control panel. Clicking it a second time will bring it back if you do it by mistakeDon’t close the box as this will exit you from the webinar. If you do this by mistake though, you can of course just log back in by clicking the link you got by email againHand – this is a way to raise attention if there is an issue, you can’t hear us, there was a technical fault, or you have an urgent question that can’t wait til discussion. I want to check everyone can use this – can you please click your hand if you are following so far!Question box – finally you can use the question box to message us during the webinar. One of us will be able to respond to you during the webinar and if we think the question needs to be shared, we will pause the presentation to address your questions.
  • Julie’s Bicycle is a charity, founded in 2007 now working with hundreds of arts organisations in the UK and abroad.Our mission is to make environmental sustainability intrinsic to the business, art and ethics of music, theatre and the creative industries.To do so we’ve developed a range of practical resources and tools, such as the IG Tools, our free carbon calculators that you’ve been using to submit your data for your reporting, as well as a range of guides, toolkits and other publications. We also offer bespoke consultancy services, facilitate networks, as well as work with universities to develop research publications on a particular topic of interest to the sectors we work with e.g. touring, digital,
  • Sustaining Great Art – Environmental Report Year 1, Results and Highlights – An outstanding 90% engaged with us during 2012/13 62 cultural buildings out of a total 301 cultural buildings which provided reliable data,provided more than one year’s worth of data (i.e. provided data for 2012/13 AND for 2011/12). Of those 62, 69% reduced carbon emissions overall (from energy and water). Combined carbon savings from energy use only were ~4,000 tonnes CO2e (equivalent to the energy use of ~850 average UK households), representing a cash saving of ~£810,000 and a reduction of 20% in emissions. If this level of savings were achieved across all 301cultural buildings who provided reliable data it would represent a total ~13,000 tonnes carbon saving (equivalent to the energy used by ~2,800 average UK households) and ~£3 Million energy bill reduction. This is just the tip of the iceberg when considering that there are an estimated 16,000 cultural buildings in the UK.
  • Exactly the same as for 2012/13Input Energy and Water consumption for 2013/14 into the IG Tools - covering buildings, offices and eventsData provided for buildings and offices needs to cover 12 months. Strongly encouraged to go beyond the minimum requirements as well if you can, and provide data on waste, travel, tours and productions using the IG Tools. Let us know that you have your policy and action plan in place or are revising them – the documents themselves don’t need to be submittedIf you’re feeling a bit rusty on the IG Tools, then you can watch our instructional videos on the Julie’s Bicycle website.Deadline30th May 2014Please get in touch asap if you think 30th May will be difficult
  • Log into your IG Tools Account Go to the ‘Account’ tabCheck the relevant boxes to let us know if you have an environmental policy and/or action plan in placeOpportunity to explain when you’ll be expecting to have your policy and/or action plan in place or when you’re expecting to be revising them in the Notes box below, especially if that will be after the 30th May deadline.
  • The IG Tools will give you some good insights into your overall impacts, and how these have changed year to yearj
  • Smart data makes your life easierWill hopefully make your building more efficient as well as you!Software/hardware highlighted above will give you strong insights that will drive increases in efficiencies Easy way of tracking consumption data and verifying your bills!See what your energy provider can do for you. They may be able to provide you with smart readers for free. Indeed they may already be taking regular readings which they can then share with you. Will help you stop spikes in consumptionA lot of these actions have their basis in a good understanding of energy use in the first place, this allows you to:Understand what normal and abnormal/anomalous energy consumption looks like for a venue. This puts you in a must stronger to position to react to changes quickly, rather than waiting for a suprising spike in your energy bill 1 or 2 months down the lineIt helps you measure the success of your initiatives. This of course is always really gratifying and will reinforce the commitment to environmental sustainability in your organisation
  • Many of low-hanging fruit ideas not to be sniffed at. Some of them involve couragous switch offs too!Need really strong case studies from the ACE work and IG’s to demonstrate where big savings have been madeCost benefit analysis with paybackLow-Carbon energy - range of options in terms of commitment/costGovernment procurement – allocate savings to further efficiencies Hampstead 14% on Gas and 10% on LX from Schedule for cleanersExtending deadbands – to 16 – 24. Government Indemnity Scheme will insure objects kept in this deadband)We’ve also heard from BMS scheduling – timing clocks can become mis-aligned. The Sage gateshead saved almost 40% in their first few years of operation EXAMPLESHampstead Theatre – saved 14% on Gas and 10% on Elec just through effective BMS management and switch-off schedule for cleaners. This could mean wasting anything from £5,000 upwards per year, for something you can do for freeManchester Art Gallery switched off most of their plant at night completely. They were reluctant to do this at first but technically its been fine. They also now have a strong policy of pushing back, and even refusing art and collections that demand very stringent humiditiy and temperature controls.Bristol Museum Partnership have also piloted a project across all of their venues to shut down major air handling and cooling plant and using natural ventilation.These are all significant reductions in energy use all associated with no real infrastructural change, just making curagous steps to switch things off!
  • BMS- diagnostic, relaxing building controls, introducing precise scheduling of energy to reduce wasteBased on whether you want to invest in a minute, a morning, or a month?Set a meeting where you can get contractors in, make sure you make tiem for this. The benefits are very strong and will stop you losing even more money in the future. Its worth planning and investing time in!If you gtinthings in policy or guidelines, then the research has already been done and it’s a default decision – easy!- Lighting = update from T12 to T8. Update T8 to T5 depending on levels of use and room tempFan speeds should e below 80%. It’s where they’re most efficient . From 100% to 80% can be a 50% reduction in consumption.VSD’s – cost ~£650, but will probs use £500 of elec, so payback is usually very favourable, 2 years. They can often be retrofitted.Boilers less than 60% efficient, or more than 10 years old are almost certainly worth replacing. house keeping – a well maintained or serviced boiler will be 20% more efficientBetter maintenance regime
  • Feasibility? Make contractors work for you…get quotes together, and they’ll happily provide comprehensive payback calculations tooThink about changing
  • Power Efficiency Arts basket: Analysis of energy consumption across these large energy consumers allows Power Efficiency to find the best price through flexible contractsThis can all save you money (and in case of Arts Basket contribute to production of low-carbon energy). Money saved could be ring-fenced for some of the options we’ll discuss next.Power Efficiency will buy if prices rise or fall by an agreed percentage to ensure certainty of price. In a market where prices are falling, Power Efficiency may advise to unlock (sell purchased electricity back to the market) and relock (buy) at a lower price. The Arts Basket is open to other organisations to join, provided they have half-hourly meter readings, (peak load above 70kW, 100kW + is obligatory) and 00 indicates on your meter that its HH or very broadly if your LX is +£30k paGreen tariff: They’re buying brown energy, but they put in cost premium. But they’re not investing beyond their renewable obligation unlike Good Energy or Ecotricity. There’s no addtionality. Its with Scottish and SouthernPower Efficiency guarantee a range because they’re constantly buying from the wholesale marketLyric have signed up to Power Efficiency as well as larger organisations. Green Energy Consulting based in Newcastle are also helpfulGovernment procurement serviceIt is the largest aggregated energy buyer in the UK, spending £1.4 billion purchasing gas and electricity directly from the wholesale energy market, with more than 1,400 energy customers.
  • Arts Basket, administered by Power Efficiency now provide their energy form low-carbon supplies. NEED TO CLARIFY SPECIFIC SUPPLY from Arts Basket
  • Significant investments for energy efficiency (£1m min.)Can approach as cohort/collective – to scale up several smaller schemesFixed interest rate from 1.65% up to a tenor of 10 yearsPublic, private or voluntary sectorTobacco Factory used some Biffa money towards the installation of their solar PV panels. These now generate an incredible 30% of their power demand per year!London Energy Efficiency fund Significant investments for energy efficiency (£1m min.) Can approach as cohort/collective – to scale up several smaller schemes Fixed interest rate from 1.65% up to a tenor of 10 years Public, private or voluntary sectorGreen Deal – need inputs from Tom RandallBiffa – use Tobacco factory example. But criteria talks about not funding projects where orgs might benefit from derived income? Generally good for boilers/insulation, maybe BMS or lighting?Enhanced capital allowance?You can claim 100% of your first year capital allowance on qualitiung plant and machinery, so this gives you an additional tax benefitCO2 sense in
  • IG Tools videos are still available on the website, and we are currently in the process of revising them, so expect the new videos to be uploaded soon…
  • Arts Council England specialist advice: Cultural Buildings and Venues

    1. 1. WEBINAR STARTING AT 11:00AM Today’s Topic: How to run a sustainable building for organisations who own and/or manage cultural buildings and venues, including museums Julie’s Bicycle is a registered charity: England and Wales no. 1153441.
    2. 2. Specialist advice: Cultural Buildings and Venues How to run a sustainable building for organisations who own and/or manage cultural buildings and venues, including museums Luke Ramsay and Lucy Latham – Julie’s Bicycle
    3. 3. Housekeeping
    4. 4. Webinar Series • Weekly webinars for NPOs, MPMs, MDP lead partners and Bridge Organisations • Now until May (reporting deadline is May 30th) • Environmental reporting: the basics 02/04/14 Updating Environmental Policy and Action Plan 02/04/14 Specialist advice: Cultural Buildings and Venues 09/04/14 Specialist advice: Offices 09/04/14 Environmental reporting: the basics 16/04/14 Updating Environmental Policy and Action Plan 16/04/14 Specialist advice: Outdoor Events 23/04/14 Going further: Sustainable Touring 30/04/14 Going further: Sustainable Productions and Exhibitions 30/04/14 Communicating success: how to effectively communicate your initiatives and stories 07/05/14 Staff engagement: planning, engaging, acting and maintaining momentum 14/05/14
    5. 5. Today’s Agenda • Introduction to Julie’s Bicycle • Environmental reporting results from 2012/13 • Environmental reporting requirements – a reminder • Timeline • Understanding your impacts • Acting on your impacts • Support and resources • Trouble shooting Q&A
    6. 6. 3-year partnership with Arts Council England to support major funded organisations – 2012 to 2015 Julie’s Bicycle Research Networks Consultancy Resources Training Events Thought Leadership
    7. 7. 1. Update your environmental policy and action plan. – Notify us using the IG Tools 2. Collecting data on emissions from energy and water use from April 2013 to March 2014 – Submit using the IG Tools Reporting deadline: 30th May 2014 Arts Council Requirements
    8. 8. Timeline Input your 2013/2014 data and review results Policy and Action Plan update Notify JB on your Policy and Action Plan by 30th May (IG Tools) Annual submission for Arts Council England - Portal opens 1st May and closes 13 June To do now
    9. 9. Environmental Policy and Action Plan: Informing us
    10. 10. Understanding data
    11. 11. Smart data
    12. 12. • Low-hanging fruit – Switch off campaigns – Reducing night-time usage – Schedule for cleaners – PIR sensors, timer switches – Refining building controls. – Extending deadbands – BMS scheduling – Draft proofing/ roof insulation – Cistern bags
    13. 13. • Lighting – LEDs – Tubes: T10 > T8 > T5 – PIR sensors, timers • Heating/ Insulation – Thermostatic mixing valves – Roof, Wall and Pipe insulation – Double/secondary glazing, draft exclusion • Plant – Upgrading/refreshing filters – BMS – Getting plant serviced annually – Good house keeping/ health check
    14. 14. • Optimizer – used in conjunction with timers, they learn how quickly a building takes to warm up and compensate for this in timing • Boost and advance controls – useful for overriding schedule without having to edit it • Scheduling performance activity and opening times into heating systems. Times and zones
    15. 15. Beyond low-hanging fruit • Renewable Heat incentive – CHP – Biomass – Solar thermal, Solar thermal-PV • Feed-in tariff, Solar • Boiler replacement? – Below 60% efficiency definitely upgrade • BMS diagnosis • LED lighting investment • Plant – Variable speed drive motors – Re-commissioning – Re-balancing air & water systems – Heat recovery systems – in boiler gas flue or from auditoriums
    16. 16. Energy Procurement • Government Procurement Service – Energy Procurement frameworks – Ring-fence savings for further investments in efficiency • Get in touch with brokers – Increasing number offering low-carbon supplies and will be happy to explain their offer • Green suppliers database – For low-carbon energy suppliers
    17. 17. Low-Carbon energy • ‘Green Tariff’ electricity – Increases market demand for greener energy and pushes big 6 to meet their legal obligation to source an increasing proportion of electricity from renewable sources • 100% renewable energy provider – Good Energy, Ecotricity, Green Energy – They provide 100% renewable energy – Contribute to renewable energy generation in a more ethical and innovative way
    18. 18. • Landfill communities fund • £250 - £50,000 • Many more local
    19. 19. Further support • • Key resources: – Energising culture – Energy guide coming soon! • Email or phone support from Julie’s Bicycle • Further webinars • Practical Guides and Fact sheets • Case studies • IG Tools videos
    20. 20. Thank you
    21. 21. Any questions? • Reporting deadline 30th May 2014 • Allow 4 – 6 weeks for reporting cycle to take place within • •