M365VM22-Johnny Lopez - Teams Connect Overview.pptx
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Microsoft Teams Connect for M365 Marathon 2022
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M365VM22-Johnny Lopez - Teams Connect Overview.pptx
- 1. Microsoft Teams Connect Overview Johnny Lopez Core BTS MICROSOFT 365 VIRTUAL MARATHON 2022 MAY, 4 – 6, 2022
- 2. M365VIRTUALMARATHON.COM #M365VM MICROSOFT 365 VIRTUAL MARATHON 2022 SPONSORS
- 3. M365VIRTUALMARATHON.COM #M365VM Microsoft MVP | MCT | MSAS Community Leader in Microsoft 365 Houston Office 365 Community President Houston HOU365 Saturday Chair Twitter: @Rockett_15 Youtuber: The Rockett Channel JOHNNY LOPEZ Principal Consultant @ CoreBTS
- 4. MICROSOFT 365 VIRTUAL MARATHON 2022 MAY, 4. – 6. 2022 https://forms.office.com/r/zzULt1dHLi Feedback
- 5. M365VIRTUALMARATHON.COM #M365VM This session will take a deep dive into the Teams Connect component in Microsoft 365. Teams Architecture Standard Channels Private Channels Shared Channels External Collaboration Agenda
- 7. M365VIRTUALMARATHON.COM #M365VM Chats Meetings Calls Apps and workflows Collaboration Secure and compliant Explore capabilities in Microsoft Teams
- 8. M365VIRTUALMARATHON.COM #M365VM 1:1 Chats Group Chats Channel messages Messaging Meetings Calls Apps and workflows Collaboration Secure and compliant Explore capabilities in Microsoft Teams Chats
- 9. M365VIRTUALMARATHON.COM #M365VM A team Org-wide | Public | Private team Channels Standard | Private | Shared channel* Chats Meetings Calls Apps and workflows Secure and compliant * Microsoft Teams Connect - Shared channel is in public preview. For the latest status, check the roadmap with the feature ID_70766. Explore capabilities in Microsoft Teams Collaboration
- 10. M365VIRTUALMARATHON.COM #M365VM Skype Microsoft Teams (not Skype hybrid) SharePoint and OneDrive Dependent services Exchange Online Illustrate Microsoft Teams architecture
- 11. M365VIRTUALMARATHON.COM #M365VM Image Files Voicemail Message Meeting recording Calendar meeting Contacts Telemetry Ingested to Exchange to enable compliance Team files SharePoint Chat files OneDrive Individual mailbox in Exchange Ingested to Exchange to enable compliance Saved to SharePoint, OneDrive, or Azure Media Services (AMS) Individual mailbox in Exchange Exchange Microsoft Data warehouse (No customer content) Entity Storage Key data entities and location where data is stored at rest Illustrate Microsoft Teams architecture
- 12. M365VIRTUALMARATHON.COM #M365VM Chat service Microsoft Teams O365 Information Protection tools • eDiscovery • Legal Hold • Compliance content search • Archive • Retention • Audit Logs • Email • 1:1 chats • Group chats • Channel messages • SharePoint Files • OneNote/Wiki • OneDrive O365 services Illustrate Microsoft Teams architecture
- 13. Type of Channels
- 17. M365VIRTUALMARATHON.COM #M365VM Only team owners can create shared channels Team owners can see the name and description of all shared channels in a team without being a member Team owners can delete shared channels without being a member Only team owners can accept Share with team invites Team owners can terminate sharing relationship with shared channels from other teams Shared channels inherit labels from the team on creation Team owners are always in control
- 18. M365VIRTUALMARATHON.COM #M365VM Only in-tenant members can be channel owners Channels owners manage the membership and channel life cycle Removing a member from the team does not remove them from shared channels if the channel was shared with them directly Last owner of a shared channel cannot be removed from the team If a shared channel becomes ownerless (user leaves company), an existing in-tenant channel member is auto-promoted Can override default channel settings inherited from the team Channel owners are in empowered
- 19. M365VIRTUALMARATHON.COM #M365VM Share and co-author files More Shared Channel Features
- 20. M365VIRTUALMARATHON.COM #M365VM Share and co-author files Meet with your team directly More Shared Channel Features
- 21. M365VIRTUALMARATHON.COM #M365VM Share and co-author files Meet with your team directly Collaborate on Apps in real-time More Shared Channel Features
- 22. M365VIRTUALMARATHON.COM #M365VM Share and co-author files Meet with your team directly Collaborate on Apps in real-time Security and Compliance capabilities More Shared Channel Features
- 23. M365VIRTUALMARATHON.COM #M365VM Collaborate with as many organizations you need
- 25. M365VIRTUALMARATHON.COM #M365VM Azure Active Directory (AAD) is Microsoft Azure’s cloud-based identity and access management service. Features in Azure AD Authentication (employees sign-in to access resources) Single sign-on (SSO) Azure AD Business to Business (B2B) Understand features in Azure Active Directory Azure AD - Contoso Identities
- 26. M365VIRTUALMARATHON.COM #M365VM Define external users User A : Member user in your organization User B : Business account ( Azure AD account ) User C : Consumer email account (with Outlook.com, Gmail.com, or others). User D : Anonymous user without authenticating Work with external users in Microsoft Teams Azure AD - Contoso User A User C ( Social identities ) Azure AD - Fabrikam User B User D (Anonymous user )
- 27. M365VIRTUALMARATHON.COM #M365VM Enable access permission to an entire external domain Allow find, call, chat, and set up meetings External access (federation) Azure AD - Contoso User A Azure AD - Fabrikam User B (External)
- 28. M365VIRTUALMARATHON.COM #M365VM Gives access permission to an individual Allow chat, teams, channels Guest access User B Azure AD - Contoso User A Azure AD - Fabrikam User B (Guest) User C (Guest) User C
- 29. M365VIRTUALMARATHON.COM #M365VM Powers external collab on Shared channels A new way to collaborate with people from other AAD orgs Search for people from other AAD orgs using their email address Share apps and other resources with people from other AAD orgs without adding them to your directory as guests External users can access a Teams shared channel without having to switch orgs or sign in with a different account People from other AAD orgs can be identified using (External) annotation B2B direct connect
- 30. M365VIRTUALMARATHON.COM #M365VM Per-user policy for creation of shared channels. Default On. Per-user policy for who can initiate/accept external sharing. Requires B2B direct connect to be configured. Manage channel lifecycle – create on behalf of, update, delete Manage members – add/remove, promote/demote External Access: 1-1 Chat, calls and meetings among cross tenant users PowerShell & Graph API support Granular controls for Team admins
- 31. M365VIRTUALMARATHON.COM #M365VM Built for seamless collaboration with internal and external partners Rich set of Governance, Compliance and Management capabilities Sharing with externals OFF by default, with controls for sharing with selected tenants Host tenant and team policies apply to all channel members No change to standard and private channel behavior Currently in Public preview Summary
- 32. MICROSOFT 365 VIRTUAL MARATHON 2022 MAY, 4. – 6. 2022 Follow the Road Map https://www.microsoft.com/en-us/microsoft-365/roadmap?filters=Microsoft%20Teams
- 33. THANK YOU!! #HOU365 | @hspug | hou365.org
Editor's Notes
- With Microsoft Teams Connect, Microsoft is making it easier to collaborate with anyone outside your organization. You can use Team’s full suite of collaboration capabilities with external partners in other Azure AD orgs, the same way you use them with colleagues from your organization. Shared channels enables people from different orgs to work together as one team in a shared space for a more structured, deeper and longer-term collaboration.
- Microsoft Teams is a hub for teamwork, which brings together everything a team needs: chat and threaded conversations, meetings & video conferencing, PSTN calling, content collaboration with the power of Office 365 applications, and the ability to create and integrate apps and workflows that your business relies on.
- Microsoft Teams Connect
- One question that we hear a lot from customers is: Where is my data stored? Let’s first talk about Chat Chat in Teams is persistent- which means that it is stored in its entirety – and it uses its own storage. 1:1 and group chats are already stored in Cosmos DB today and we are working to move channel conversations soon. We also keep a copy of your conversations in Exchange – to enable some our security and compliance capabilities. For 1:1 or group chat: The messages will be stored in a hidden folder in each participant’s mailbox. For conversations that take place within a channel: The messages are stored in the mailbox of the O365 group that is attached to the Team. Any media is stored in a media store, separately. In terms of files, Teams leverage SharePoint and OneDrive If I share a file in a 1:1 or group chat, it gets stored in my OneDrive for Business and all participants on that chat are automatically given permission to access it. Similarly, if you share a file in a channel, it is stored in the corresponding folder within the SharePoint site that is attached to the Team. All members of the Team automatically have the right permissions to access it. This makes it really easy for people to collaborate and share files because they don’t have to take an extra step to grant permission, it all happens automatically. Voicemail is stored in your exchange mailbox, Calendar and Contacts are also stored exchange as you can imagine Meeting Recording is initially stored in the same media store we use for images, but it is then encoded and stored in SharePoint and OneDrive for consumption. The recording is purged from the media store within 24 hours Finally, we capture Telemetry data and we have very strict rules for this. For example, it cannot contain what we call end-user identifiable information or customer content. We scrub things like email addresses and channel names.
- When you chat in Teams, that goes down to the chat service. And then we have a service internally that we refer to as substrate. That looks at the chat and decides what to do with it. If you have a 1:1 chat with someone, then that chat is posted to a hidden folder in the user mailbox of all participants of that conversation If you have a team conversation, that chat is posted to the group mailbox. Then files, we talked about that, either SP or ODfB. And OneNote/Wiki is actually physically stored in the SP as well In doing that, all the information protection tools that you might be using with Exchange and SP today become available for you. Worth calling out: Today the information protection features only work when the mailbox is online (it will not work when the mailbox is on-premise), but we are working on it in the first half of the next calendar year to provide support for On Prem users. Funny Story for Audit Logs: Developer delete and we found out.
- Each shared channel backed by a dedicated SharePoint site collection. • Custom template ID TEAMCHANNEL#1 • Enhanced SPO admin experience for managing channel sites • No default channel folder in the document library • Host tenant users can share with any member user within their tenant • External users can seamlessly access Shared Channel site via B2B direct connect • External users can share the file with members of the channel • External audience/tenant awareness - External label on site header/usernames
- • Shared channels support Meet now and Scheduled meetings • Channel members are not, by default, added as meeting participants (like standard channels) • Only host tenant users will be able to start a meet now or schedule a meeting • External members can join an ongoing meet now meeting and join a scheduled meeting
- Shared channels support tabs and connectors • Support for Bots, message extensions and LOB Apps support in the works • App SDK available in developer preview • Apps must be installed in the team before they can be used in a shared channel • Certain Office 365 group connected apps such as Planner coming later
- Host compliance policies apply when a channel is shared with other tenants Team continues to be unit of management. Channel inherits team sensitivity label & geo eDiscovery – channel messages in dedicated mailbox, team eDiscovery search includes all associated SharePoint sites for channels in team Legal Hold – Only host tenant members can be put on legal hold Information Barriers – Applies to host tenant members Retention & DLP – Policy applied on the team will apply to all shared channels in the team Monitoring & Auditing – Teams audit logs & AAD sign-in logs available. Access Reviews - Will include B2B Connect users Communication compliance – Supported on shared channels
- https://docs.microsoft.com/en-us/microsoftTeams/communicate-with-users-from-other-organizations
- https://docs.microsoft.com/en-us/microsoftTeams/communicate-with-users-from-other-organizations
- Guests are added to your organization's Azure Active Directory as B2B users and must sign in to Teams using their guest account. This means that they may have to sign out of their own organization to sign in to your organization.