2. Meet Our Leadership Team
Grant Zhu, Owner: Owner of Grantmail Direct Marketing, leverages over 20 years as a
package engineer to support his customers in configuring products and materials to
create the best result in the industry. Grant takes great pride in helping customers grow
their donor files, and explore new ways to increase his customers impact and mission.
John Stancik, Business Development & Client Services: Brings 15+ years of experience
in direct mail marketing, with a global focus. John has led teams on strategy, creative,
design, production, list selection and results analysis for his clients. Additionally, he has
extensive experience in IT and management strategy. John is a member of the DMAW, is
a certified Project Management Professional (PMP), and holds certifications in both Six
Sigma and SCRUM Fundamentals.
Su Wood, Production Manager: Has 25+ years experience in the graphics industry,
where she worked with print companies, direct mail, and premium-based direct mail
organizations. She currently supports production management. Su is well versed in
print, data mailing, USPS and Canadian Postal regulations, and enjoys the challenges
involved in making jobs mail on schedule, as ordered, and within budget.
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3. Services We Provide
Creative
We partner with designers to provide creative support to our clients. Whether
you need an entire package designed, or just a "tune up" on an existing
package, we can take care of your creative needs
Print
Whether paper or premiums, we organize all the printing required to get your
package into the mail, so that you can enjoy a "one-stop-shop" experience
Data
From CASS and presort, to NCOA and Congressional appends, we handle all
aspects of your data
Personalization
We can accommodate all types of run lengths, cut sheet and continuous form,
as well as simplex and duplex imaging -- We can personalize most premiums
when needed
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4. Services We Provide - Cont’d
Premium lmport/Export
Grantmail will support you in design, production, and packaging of premiums -
whether you're looking for jewelry, ceramics, textiles or any other type of
premium
Mailing Services
Manage all types of inserting and packing - leveraging onsite machinery,
includes multiple matches and special packaging. We love a challenge!
Inventory Management/Fulfillment
Support backend program that may require storage, regular pick and pack
fulfillment, and inventory reporting
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5. What Some Of Our Customers Have To Say…
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Paralyzed Veterans of America – Jennifer Bobb, Director of Direct Mail Production
“This partnership has been extremely valuable to us. Grantmail Direct provides exceptional service, attention to detail and a
superior product. From product design through complete package execution; they are a great asset and excellent resource to PVA. I
would recommend Grantmail Direct services to any organization that wants a custom/specialty direct mail product. Grantmail
Direct is able to achieve this both realizably, cost effectively, while delivering the goods within the stipulated deadline. Grant Zhu
and his entire team offer exceptional customer service. I am extremely satisfied with the way they conduct their business.”
Cystic Fibrosis Foundation – Laurie Channer, Manager, Direct Mail Program
“The Direct Mail team at the CFF has worked with Grantmail Direct since 2007, their service and products have always been top of
the line and fairly priced. Grantmail Direct was instrumental in helping to build our backend fulfillment program which has grown
year after year. It is extremely successful program thank to Grant, his team and partners. When it comes to the variety of premiums
offered, Grantmail cannot be beat. We have always received the best, most efficient service and Grant personally resolves any
issue. He will always find a way to keep his customer happy and mailing exactly what you envision. If your Direct Mail program is
looking for a premium vendor, or help building a premium program, Grantmail Direct is the best choice for your commercial or non-
profit needs.”
Partnership with Native Americans – Chuck Smith, Director of Fundraising
“Grantmail Direct is a vendor our organization has used for over 5 years. They are by far the least expensive but high quality
producer of any premium vendor we have used doing work overseas. Most of our new concepts and tests are brought to us by the
proactive approach Grantmail takes by introducing new test ideas to us… Their communication is consistent and complete. I would
encourage anyone to work with their organization.”
6. Our Promise To You…
Reduce Premium Mailing Costs
Save on premium direct mailing costs by exploring more options - allowing for
more potential donors to be reached, directly impacting your bottom line
Create Effective Campaigns
Support you through every step of your direct mail program, whether you want
to improve an existing campaign or design new initiatives
Help you achieve your direct mail schedules with on-time deliveries, ensuring
your fundraising efforts don’t lose momentum
Consistent High Quality Products
Ensure premiums consistently meet standards of quality that represent
your organization.
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7. Equipment List
Xerox: Model X650CF
Continuous Forms
91 meters per minute
Up to 19.5” Forms
OCE: Model VP4120
Cut sheet
120 sheets per minute
Up to A3 size
Nipson: Model VP200
Continuous Form
70 meters per minute
Duplex
Up to 20.5” Forms
Cold Fusion & Magnetic Printing
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Rena: Model DA616
Inkjet
2 color
39,000 per hour (A6)
Max Print area: 19.6” x 15”
300 – 600 DPI
8. Sample Production Schedule
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Important Notes:
New Premium discussion should occur as soon as possible
Physical pre-production sample sent for approval, when schedule
allows
Pre-Production samples take 7-10 days; multiple iterations can
drastically lengthen the production schedule
Comments/Approvals on Proofs due 48 hours after receipt
Deliveries are containerized on Saturdays and ship out Tuesdays.
Shipping lines to US East Coast, Rotterdam & Southampton are ~
31 days & US West Coast is ~ 21 days
Sample Schedule
Date Action
08/21 Mail Date
08/10 ETA [Estimated Time of Arrival]
07/18 ETD [Estimated Time of Departure]
06/15 Data Due
06/10 Print Components Art Due
05/20 Premium Art Due
05/20 PO Due
Product Order Quantity Production Timeframe
< 250,000 4 weeks
Up to 500,000 6 weeks
Up To 1,000,000 8 weeks
9. Sample Production Timeline
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RFQ processed &
returned 3-7 days
Pre-production
Sample 5 - 10 days
Purchase
Order 1 Day
Premium
Approval - 1 Day
Production of
Premium - 30-60
Days
Final Print Art Components
Delivered – 1 day
Print Approval
Process - 5 Days
Printing of all components
in mail pack - 14 Days
Data File(s)
Delivered 1 day
Data Dumps,
etc.. Approval
Process - 5 Days
Imaging
Sign-Offs
5 Days
Components
imaged 5-10
Days
Insertion Sign-off Approval
Process - 2 Days
Inserting of Mailing
7-21 Days
Mailing is Shipped
31 Days
Critical steps in Red
10. Best Practices
Project Management
After PO is issued, reminder emails are sent the week before due dates
All print and imaging / personalization and insertion sign-off PDFs are delivered via
email
Physical samples of reply forms will be provided for scanline testing and approval
when required (this adds 3-5 days to your schedule)
Samples requested on your PO will be shipped directly to the address specified when
the shipping container is packed
Confirmation of delivery will be provided once received
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12. Pack Weight & Paper Conversions
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10 Point & 90# Cover 244.56 grams / 0.0095 Caliper 250 grams / 0.0095 Calipher
13 Point & 105# Cover 285.95 / 0.013 Calipher 300 grams / 0.0135 Calipher
8 Point 176.83 grams / 0.008 Caliper 190 grams / 0.0084 Calipher
9 Point 203.17 grams / 0.009 Caliper 210 grams / 0.009 Calipher
Paper Weight Conversions
32# bond & 80# Offset 120 grams 120 grams
North American Weights Absolute Conversion Grantmail Uses
20# Bond & 50# Offset 75.2 grams 80 grams
24# Bond & 60# Offset 90.3 grams 100 grams
28# Bond & 70# Offset 105.35 grams 105 grams
13. Print Proof Sheet
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Client:
Job Name:
PO #:
Contact:
A01-02, 15F, World Trade Center, Ningbo 315000, China. GRT Job #:
T: +86-574-87266660 F: +86-574-87266661 www.grantmaildirect.com
Code(s) Component # of Versions Stock Color Printing Finished Size Bindery Windows
Laser
[Y/N]
Quantity [plus
requested
number of
samples]
OK TO
PRINT
OK TO PRINT
WITH
CORRECTIONS
AS SHOWN
CORRECTIONS
NEEDED REV.
BLUELINE REQ.
Please be certain that you have reviewed the attached proofs thoroughly! Items will be printed as shown. Grantmail Direct Marketing assumes no responsibility for errors after printing.
Be advised additional billing/charges could occur if customer changes original art submitted. THANK YOU!
Print Proof Sheet
14. Common Pitfalls in Premium Sourcing
Lack of Information for Proper Planning Resolved with this presentation!
No Due Diligence Performed Resolved via our certifications and audits!
No Written Contract Resolved via our requirement of a detailed PO!
Lack of Protection for Payment Resolved via our invoicing & payment system!
Understanding the local culture Resolved via our 24 years of experience!
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15. Ethical Sourcing
How do you manage ethical sourcing and how do you achieve this
across your supply chain?
is a member of SEDEX
is audited by the Fair Labor Association
is a participant in the Business Social Compliance Initiative (BSCI)
has a six person team that will perform unannounced visits & audits of
otherwise non-certified manufacturers
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16. FAQs…
1. How do you manage budgeting issues and premium cost increases?
Grantmail Direct Marketing is constantly sourcing new vendors in order to keep
costs competitive. We meet with vendors to seek alternative options to existing
premiums. We then meet with you throughout the year to deliver, discuss, and
brainstorm ideas
2. Which premium formats are positive drivers around response rates?
Premiums which directly tie into the client’s overall mission, programs, special
events, etc.
3. How do you keep abreast of trends around premiums, the impact for your
clients, and sourcing them?
We attend all major fairs and have dedicated monthly brainstorming sessions in
order to bring our clients the newest test options
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17. 17
A small sample of the items we can cost effectively
mail for you:
• Note cards / Greeting cards with die cuts, glitter
treatments, etc.
• Pocket Planners / Diaries / Calendars
• Gift Bags
18. 18
• Note pads: Non Personalized,
Personalized, with and without magnetic
strip and various die cuts
• Pens: Non Personalized & Personalized
• Portfolio / Stationery Kit – Highly
Personalized
19. 19
• Knit Caps: Adult and Infant
• Commemorative Coins or Tokens
• Designer Scarves
20. 20
• Winter Scarves & Gloves
• Necklaces: With Medallions, Crosses,
Etc.
• Garden & Work Gloves
26. Key items to ensure a smooth first project…
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• Please provide a Federal Tax ID number to enable smooth processing of shipping paper work, along
with official address, name & phone of official contact.
• How will art & data be delivered?
• Do we need to give you access to the Grantmail FTP site?
• Print & Laser Sign offs -- are provided via emailed PDFs.
• Are live scanline approvals required?
• If so to whom & where?
• Permit(s) – Is an additional Point of Entry opened?
• Is a new MID needed?
• Do we need to link a CAPS account?
• Is drop shipping required?
• If stamping is required, funds for stamps need to be sent EARLY, and payable to US Postmaster
• Payment terms: Net 30 days after goods have shipped to destination, paid via International Wire
Transfer only.
27. Main Office Mailing Address:
(samples for quoting)
Grantmail Direct Marketing Ltd.
Attn. Elaine He Elaine@grantmaildirect.com
A01-02, 15F World Trade Center
Ningbo China 315000
Tele. +86.574.87266660
Grant Zhu, President
grant@grantmaildirect.com
China Mobile: +86-18605745666
US Mobile: 408.898.8527
John Stancik, Dir. of Intl. Business Development
john@grantmaildirect.com
US Mobile: 301.536.2392
Su Wood, Production Manager
su@grantmaildirect.com
US Mobile: 207.930.5658
Phyllis Croucher, Production Manager
phyllis@grantmaildirect.com
US Mobile: 845.519.9175
Contact Us…
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Editor's Notes
Reduce costs: Direct relationship with manufacturers enables us to pass the savings on to your organization.
Increase product quality: Grantmail Direct Marketing delivers a consistent, high-quality product every time that will represent your brand the way you intend.
