Good Stuff Happens in 1:1 Meetings: Why you need them and how to do them well
PHRAO-November-2022-FAMILY-CONFERENCE.pptx
1. Republic of the Philippines
National Police Commission
PHILIPPINE NATIONAL POLICE REGIONAL OFFICE3
NUEVA ECIJA POLICE PROVINCIAL OFFICE
Provincial Human Rights Affairs Office
Cabanatuan City
2. NO. TITLE OF REPORT/ COMPLIANCE DATE OF SUBMISSION
1 Daily Inspection of Custodial Facilities
Daily (Submit Picture on Viber
Group Chat)
2 Daily Posting of Human Rights Promotion in FB page
Daily (Post on your FB and
tag to NEPPO HRAO FB Acct)
3 Daily PUPC Monitoring (update in google drive link)
Daily
(NLT 5:00 PM)
With google link
4
Weekly Situation of PUPC’s and Preventive Measures
During ECC
(With Tables 1 and 2 and photos accomplish google link
sent every Monday)
Every Wednesday
(NLT 12:00 NN)
With google link
3. NO. TITLE OF REPORT/ COMPLIANCE
DATE OF
SUBMISSION
5
Weekly Submission of Custodial Facilities Inspection (CFI) with Defects
Noted, AAR with photos attach CFI Checklist
send soft copy to NEPPO HRAO OFFICIAL email
neppo_phrao@yahoo.com
Every Thursday
(NLT 12:00 NN)
6
Weekly Submission of Human Rights Development Program (HRDP)
Checklist (CFI) with Defects Noted, AAR with photos attach HRDP
Checklist (PDF) send soft copy to NEPPO HRAO OFFICIAL email
neppo_phrao@yahoo.com
Every Thursday
(NLT 12:00 NN)
7
Weekly Congested Custodial Facilities
(check and Update Google Link sent every Wednesday)
Every Friday
(NLT 5:00 PM)
With google link
8
Weekly submission of HURAISE (coordinated with your investigation
sections WCPD, Invest and or Traffic Invest for Cases involving PNP
Personnel) send soft copy to NEPPO HRAO OFFICIAL email
neppo_phrao@yahoo.com
Every Friday
(NLT 5:00 PM)
4. NO. TITLE OF REPORT/ COMPLIANCE DATE OF SUBMISSION
9
Weekly updating for EMPO Link (with google drive link) – with recap and
station sheets
Every Saturday
(NLT 5:00 PM)
With google link
10
Satisfaction Survey (with google link from RHRAO)
Submit photo of personnel answering the link and Screen shot of SS form
5th day of the Month
(NLT 12:00 NN)
11
Affidavit of Undertaking with covering period (example March 10-Arpil 9,
2022) (Custodial Facilities Inspection)
(Hard Copy in A4 Bond Paper only, duly NOTARIZED before
submission to this Office)
5th day of the Month
(NLT 12:00 NN)
12
Submission of Consolidated Best Practices and Remarkable Deeds for
PUPCs (with google drive link)
(AAR with photos) (accomplish format in google link sent every 6th of
the month)
9th day of the Month
(NLT 12:00 NN)
With google link
5. NO. TITLE OF REPORT/ COMPLIANCE DATE OF SUBMISSION
13
Online BISITA for PUPCs – with Table format and photos
(check and Update format in Google Link sent every 7th of the month)
9th day of the Month
(NLT 12:00 NN)
With google link
14
Inventory of Deaths and Diseases
(check and Update format in Google Link sent every 8th of the month)
(anytime: if there is death or hospitalization, submit information report
(within 24 hours of indicent)= with IR and case folder 3 hard copies )
9th day of the Month
(NLT 12:00 NN)
With google link
15
Human Rights Monthly Accomplishment Report (Excel and Word Format) send
soft copy of Word and Excel to email neppo_phrao@yahoo.com
check and Update Google Link sent every 1st to 4th day of the month
10th day of the Month
(NLT 12:00 NN)
With google link
16
Submission of Human Rights Recording, Analysis, Information System and
Enforcement (HuRAISE) Compliance
check and Update Google Link sent every 25th of the month
Anytime: If there is Criminal Case (Human Rights Violation) against PNP
personnel submit case folder (2 hard copies) and submit HuRAISE form and
attachments soft copy (include in monthly consolidated report)
26th of the month
(NLT 12:00 NN)
With google link
6. NO. TITLE OF REPORT/ COMPLIANCE DATE OF SUBMISSION
17
Consolidated Training Seminars and Policies/Advisories Disseminated
(With pictures and AAR send soft copy to email
neppo_phrao@yahoo.com
26th Day of the Month
(NLT 12:00 NN)
18
Monthly submission of AAR and RECAP of Human Rights Promotion
thru FB and Viber Group send soft copy to email
neppo_phrao@yahoo.com
RECAP ONLY check and Update Google Link sent every 25th of the
month
26th Day of the Month
(NLT 12:00 NN)
With google link for recap
19
Categories of Custodial Facilities
check and Update Google Link sent every 25th of the month
27th of the Month
(NLT 12:00 NN)
With google link
20
Monthly Check-Up of PUPCs (coordinate to your RHU checkup of your
PUPCs)
check and Update Format Google Link sent every 25th of the month (Photos,
caption and total number of PUPCs undergone check-up)
27th of the Month
(NLT 12:00 NN)
With google link
7. NO. TITLE OF REPORT/ COMPLIANCE
DATE OF
SUBMISSION
21
Updating of Police Human Rights Officers Personal Profile
check and Update Google Link sent every 25th of the month
27th day of the Month
(NLT 12:00 NN)
With google link
22
Updating of VIber Accounts of COPs/ Human Rights Officers (with google link)
For newly installed COPs, please advise to join this viber group for PRO3 HR Officers and
COPS
Change their profile to DESIGNATION, OFFICE/STATION/UNIT followed by RANK/Name
https://invite.viber.com/?g2=AQAdAEgp8VCHfUt%2BYEKQki%2Fv9Ow%2FN1%2Fr%2Ff5t
yK6K4WsVZlZIXMfMcCrEEz3nE8fW
Every time there is
change in COP
23
Monthly MATRIX FOR PUPC AND Custodial Facilities with Format with FORMat (FORMS A
AND B) – PDF and Excel format
Every 29th of the
month
24
Monthly Submission of Additional Information from Subject Matter Experts (SME) for
Accreditation
check and Update Google Link sent every 30th of the month
30th of the Month
(NLT 12:00 NN)
With google link
25
(in the event when there are PUPCs positive with COVID, submit INFORMATION REPORT
with Photos and Result of Covid Test Attached (send soft copy to email
neppo_phrao@yahoo.com ) submit progress report every week
Anytime
(if there are PUPCs
Positive COVID)
8. REPORT
PART/PORTION
DEFECTS NOTED REMARKS
COP AFFIDAVIT OF
UNDERTAKING RE CUSTODIAL
FACILITIES INSPECTION
MOST AFFIDAVIT ARE SUBMITTED LATE
NO COVERING PERIOD
NOT NOTARIZED
-SUBMIT ON 1ST TO 5TH OF THE MONTH
(NO WEEKENDS), BUT INDICATE COVERING
PERIOD (FROM 11TH OF THE MONTH UP
TO 10TH OF SUCCEEDING MONTH
EXAMPLE. DECEMBER 11, 2021-JANUARY
10, 2022)
- DULY NOTARIZED
APPLICABLE TO ALL REPORTS
SENDING OF REPORT DIRECTLY TO HIGHER
HEADQUARTERS
SEND ALL REPORTS TO OUR OFFICIAL
EMAIL neppo_phrao@yahoo.com
9. REPORT
PART/PORTION
DEFECTS NOTED REMARKS
TSAPA
SAME REPORT NO REVISION (EVEN DATE,
PHOTO, and TOPIC)
-UPDATE THE CONTENT
-DON’T USE GPS PHOTOS
-TOPICS (REFER TO PNP KNOW
YOUR RIGHTS APP, LOI PAMANA,
POP, AND OTHER HR REFERENCES)
LOI TAMANG BIHIS
During PICE all personnel must
observed Tamang Bihis
Draft of After Activity Report (AAR)
-All photos submitted must be
clear and with caption
11. REPORT
PART/PORTION
DEFECTS NOTED REMARKS
Monthly Best
Practices and
Remarkable Deeds
SAME REPORT NO REVISION (EVEN DATE
PHOTO, and CAPTION
-UPDATE THE CONTENT AND
CAPTION
-FOLLOW THE SAMPLE FORMAT
ATTACHED IN THE GOOGLE LINK
(per sheet)
ALL PHOTOS OF PUPCs
NOT BLURRED OR COVERRED FACES
MAKE SURE TO BLUR OR
COVER FACES OF THE PUPCs
LIST OF ACTIVITIES
DESIGNATED ACTIVITIES
-FOR Best Practices
-FOR REMARKABLE DEEDS
12.
13.
14. REPORT
PART/PORTION
DEFECTS NOTED REMARKS
WEELY REPORT ON
CONGESTED CUSTODIAL
FACILITY REPORT
LATE SUBMISSION, OTHERS ARE
NOT COMPLYING
-NOT UPDATED DATA
-SUBMIT EVERY
FRIDAY/SATURDAY OF THE WEEK
-Name of PUPCs, No. of Days
Exceeded, Reasons for
Exceeding the Prescribed
Period and Table 2
15. REPORT
PART/PORTION
DEFECTS NOTED REMARKS
WEEKLY SITUATION OF PUPCs
AND PREVENTIVE MEASURES
LATE SUBMISSION, OTHERS ARE NOT
COMPLYING
-OTHERS HAVE NO PHOTOS OF
ACTIVITIES
-SUBMIT EVERY WEDNESDAY OF
THE WEEK
- ATTACH PHOTOS OF PREVENTIVE
MEASURES ACITIVITY
REPORTS OF PUPCs POSITIVE TO
COVID (ANTIGEN AND SWAB
TESTS)
LATE SUBMISSION OF INFORMATION
REPORTS
NO RESULTS ATTACHED TO THE
RESULT
-SUBMIT WITHIN 24 HRS OF THE
ANTIGEN TEST
-ATTACH PHOTOS OF RESULT OF
COVID TEST AND/OR MEDICAL
RECORD
16.
17.
18.
19. REPORT
PART/PORTION
DEFECTS NOTED REMARKS
REPORTS OF PUPCs WHO WERE
HOSPITALIZED OR HAVE DIED
UNDER OUR CUSTODY
LATE SUBMISSION OF INFORMATION
REPORT AND INVESTIGATION
REPORTS AND OTHER NECESSARY
DOCUMENTS AND FILE FOLDERS
-SUBMIT WITHIN 24 HRS
INFORMATION REPORT AND
INVESTIGATION REPORT
-SUBMIT HARD COPY OF FILE
FOLDER FOR DEATH OF PUPC
REPORTS OF PUPCs POSITIVE TO
COVID (ANTIGEN AND SWAB
TESTS)
LATE SUBMISSION OF INFORMATION
REPORTS
NO RESULTS ATTACHED TO THE
RESULT
-SUBMIT WITHIN 24 HRS OF THE
ANTIGEN TEST
-ATTACH PHOTOS OF RESULT OF
COVID TEST AND/OR MEDICAL
RECORD
20. REPORT
PART/PORTION
DEFECTS
NOTED
REMARKS
COPs AND CUSTODIAL PNCOs
CONTACT NUMBERS
MOST CONTACT NUMBERS
ARE NOT UPDATED AND
THOUGH SOME ARE
UPDATED, SOME ARE NOT
SERVICEABLE/CANNOT BE
REACHED
MAKE SURE THAT CONTACT NUMBERS IN HR
DIRECTORY ARE REGULARLY UPDATED
ESPECIALLY AFTER WHEN THERE ARE
TURNOVERS, AND MAKE SURE THAT IT CAN
ALWAYS BE CONTACTED BY HIGHER
HEADQUARTERS EVEN DURING THEIR OFF
DUTY.. RHQ AND NHQ DIRECTLY CALLS OUR
CONCERNED POLICE STATIONS FROM PNCOs
UP TO COPs IF THERE ARE SOME MATTERS
TO BE CLARIFIED.
21.
22.
23.
24.
25.
26. DISSEMINATIONS
Reiteration of the use of PNP HRAO VISIBILITY
VEST
Should always be worn during inspection
HRAO FACEBOOK ACCOUNT/ VIBER ACCOUNT ALWAYS READ YOUR VIBER ACCOUNT
USE OF WORDS “DETENTION FACILITIES” AND
DETAINEES
SHOULD BE CUSTODIAL FACILITIES AND
PERSONS UNDER PNP CUSTODY
(PUPCs)
ADVISORY ON NOTICES, SUMMONS,
INTERVIEWS AND REQUEST FOR DOCUMENTS
FROM HUMAN RIGHTS ACTIVISTS/BODIES
CLEARANCE FROM TDO ONLY OR PRESIDENT
27.
28.
29.
30. DISSEMINATIONS
Reiteration of Memorandum Circular 2018-027
(GUIDELINES AND PROCEDURES IN THE MANAGEMENT AND
SUPERVISION OF ALL PNP CUSTODIAL FACILITIES AND
PERSONS UNDER PNP CUSTODY)
VISITING SCHEDULE: on Tuesday to Friday: 1:00 PM
- 5:00 PM and on Saturdays and Sundays:
8:00 AM to 12:00 NN and 1:00 PM to 5:00 PM
PNP KNOW YOUR RIGHTS MOBILE APPLICATION
SHOULD BE 100% COMPLIED (REGIONAL OFFICE HAS
SUBMITTED 100% COMPLIANCE YET STILL, DURING INSPECTION, IT HAS BEEN
NOTED THAT MANY PNP PERSONNEL HAS NOT YET DOWNLOADED THE APP)
USE OF WORDS “DETENTION FACILITIES” AND
DETAINEES
SHOULD BE CUSTODIAL FACILITIES AND PERSONS
UNDER PNP CUSTODY (PUPCs)
ADVISORY ON NOTICES, SUMMONS, INTERVIEWS
AND REQUEST FOR DOCUMENTS FROM HUMAN
RIGHTS ACTIVISTS/BODIES
CLEARANCE FROM TDO ONLY OR PRESIDENT
INCIDENTS RE: HR VIOLATION
PLEASE REPORT IMMEDIATELY, ACCOMPLISH REPORT ON
HURAISE WITH HURAISE FORMS AND NECESSARY
DOCUMENTS ATTACHED
31. PNP MC 2018-027
(GUIDELINES AND PROCEDURES IN THE
MANAGEMENT AND SUPERVISION OF ALL
PNP CUSTODIAL FACILITIES AND PERSONS
UNDER PNP CUSTODY)
VISITING SCHEDULE:
Tuesday to Friday: 1:00 PM -
5:00 PM
Saturdays and Sundays: 8:00 AM
to 12:00 NN and 1:00 PM to
5:00 PM
41. OTHER CONCERNS
TERMINOLOGIES
USE OF WORDS “DETENTION
FACILITIES” AND DETAINEES
SHOULD BE CUSTODIAL FACILITIES
AND PERSONS UNDER PNP CUTODY
(PUPCs)
CHIEF CUSTODIAL FACILITY OFFICER CHIEF OF POLICE
CUSTODIAL SUPERVISOR CHIEF INVESTIGATOR
CUSTODIAL OFFICER JAILER (HRAO PNCO)
42. OTHER CONCERNS REMARKS
IMMEDIATE COMPLIANCES (EG.
ADVISORIES FOR ACTION TAKEN)
PLEASE COMPLY IMMEDIATELY BEFORE TARGET DATE
DISSEMINATION OF MESSAGES
HRAO PNCO’S ARE NOT IMMEDIATELY
INFORMED BY RADIO OPERATORS
RESULTING TO LATE COMPLIANCES
PLEASE REGULARLY COORDINATE WITH YOUR RADIO OPERATORS
INCIDENTS RE: HR VIOLATION
PLEASE REPORT IMMEDIATELY, ACCOMPLISH HURAISE
REPORT AND ATTACH HURAISE FORMS, FOR SUBMISSION TO
HIGHER HEADQUARTERS
PERSONS UNDER CUSTODY
PLEASE DON’T USE THEM FOR YOUR OWN PERSONAL BENEFITS
EX. STRIKER, DRIVER ETC
