1. Curriculum Vitae
Name : JAYANTI JOSHI (Kayastha)
Permanent Address : Teku Machali, Kathmandu, Nepal
Contact Telephone no. : Residence Tel. No. 4261025
Mobile no. 9841465967 or 9851055546 C/o Bishwo
Email Address jjayana@hotmail.com
Marital Status : Married (with one daughter)
Nationality : Nepali
Gender : Female
Employment History
• As Administrative Officer 02 May 2005 to date)
HANDICAP INTERNATIONAL NEPAL
Handicap International (HI) is a French-based, International, non-profit-making and non
governmental organization (NGO) working for the prevention of handicap and the physical and
social rehabilitation of disabled persons without any political or religious concerns. Handicap
International is present in Nepal since 1996 and directly implementing activities since 2000.
By carrying out it’s activities and it’s main goal, Handicap International wants to promote the
building of capacities and development of competencies in the country and the establishing of
effective and respectful systems, policies and procedures inside the organization.
Job and Responsibilities
1. Administration: Responsible for the
• circulation and diffusion of information via the notice boards, individual pigeon
holes.
• filing and storage of administrative documents
• maintenance and follow-up of necessary contractual documents (rental contracts,
annual maintenance contracts, other service contracts)
• ensuring the timely payment of standard payments (Rent, utility bills).
• ensuring all equipment with “Maintenance Contract” are serviced regularly and keep
the Administrator informed
• preparing the insurance documents and annual renewals (HI rented buildings &
contents, vehicles national staff and their spouse and children etc.).
• Preparing the letter to claim staff medical bills.
• follow-up with the concerned government/private authorities when necessary for
dealing with minor problems (tel, taxes, etc.)
2. Material Resources (Logistics) : Responsible for
• Organizing the search for possible buildings for rent and physically checks them to
see if suitable for the required purposes
• Organizes and arranges the furnishing of the building according to the standards (incl.
Security) set by the mission.
• Oversees the administrative details of the rented premises ( rent payment, insurance,
monitoring of services and charges of maintenance, renewal or cancellation of
contracts…).
2. • Ensures all building and rented premises are in proper running conditions and
organizes the repairs & maintenance
• Overseas the equipment, fixtures and furnishing and maintenance of sites and handles
the administrative aspects in case of any accidents or damages;
• Supervise and ensure the Log Asst has arrangement for s sufficient stock of gas, fuel,
water etc.
• Maintains and updates list of fixed assets.
• Does a physical half yearly and year end inventory of fixed assets, office equipment,
H'hold equipment at expat houses.
• Controls inventory of stationery kept by Log Assistant.
• Supervises the work of the Main and log Assistance and ensures regular upkeep and
maintenance of vehicles (bicycles and motorbike).
3 Purchasing & stock management
- Under the instruction of the Administrator, process all purchase requests either locally
or with the Logistics Department in Lyons and following up the orders, transportation
and the custom clearance of goods.
- Ensures the internal purchasing procedures are followed and purchases are made in a
transparent and competitive manner in accordance with the internal purchasing
procedures.
- Ensures the delivery is in line with the order and makes contact with the suppliers in
case it is not.
- Supervises the Maintenance Log Assistant and ensures stock lists and inventories are
maintained and carries out stock controls regularly.
4. Administration of staff
- Be familiar with all means of transport available locally and the prices and supervise
the secretary in organizing domestic & international travel for staff.
- Monitoring of staff leave and absences of local and expat personnel.
- Helps to welcome new staff and prepare briefing materials.
- Support the Administrator in the daily administration of expatriate staff (registration
with local authorities or embassies, movement)
- Organize visas for expat staff for official international travel.
- Liaise with the domestic staff of the expatriate
- Follow up and maintenance of personal individual files of staff.
- Process and follow up the non tourist visa process for expatriate staff.
- Coordinates with the Project Team and ensures stock lists and inventories are
maintained and carries out stock controls regularly.
5. Management of human resources
Administration & management of local staff
- Participates in the updating of the organization chart.
3. - Is responsible for the administrative follow up of all local staff and maintenance
of their individual files (monitoring of leave or rest periods, follow up of absence for
sick leave).
- Helps to welcome new staff and brief them on administrative matters.
- Processing for staff recruitment (Advertising, receiving application. Sending
application form for applicant, compiling the completed application, making table for
selected candidate, contacting for written test/ interview, managing and taking written
test for selected candidate etc.)
6. Administrative management of expatriate staff
- Participates in the reception of new staff members and carries out the
administrative briefing.
- Daily administration of expatriate staff, create and monitors individual files
(registration with local authorities or embassies, movement,).
- Supervision of Expat staff’s house.
- Keeping the all equipments are in running condition of Expat staff house hold equipment.
- Solving the problems of electricity and plumber by technician of contractor in expat
house.
- Manage the housekeeper and guard for expat house.
- Keeping the inventory record of expat house
•
• As a Secretary (January 2003 to December 2004)
Danida/Natural Resource Management Assistance Sector Programme Office,
DANIDA/NARMSAP, Programme Office Babarmahal, Kathmandu, Nepal
I have been working as Secretary in NARMSAP Programme Support Unit (transfer from
Regional Support Programme Unit to Head Office). NARMSAP Programme Support Unit is
implementing 3 Component Support Unit and 5 Regional Support Unit (Forestry Programme
in 37 District Forest Office and Soil Conservation Watershed Management Programme in 21
District Soil Conservation Office of Nepal). The main aims of the program are supported to
Ministry of Forest and Soil Conservation (DoF and DSCWM).
Major Duties & Responsibilities
1. NARMSAP Programme Support Unit with high level of initial impression through
management of reception desk.
2. Prepare and send the mail packets to Regional Programme Support Unit in 5 Regions,
Ministry and Department.
3. Arrange appointments as requested by NAMRSAP PSU staff, partners and outside
visitors for official purposes
4. Petty Cash Operating
5. Store and ledger management of office supplies
6. Vehicle Management
7. Maintain a record of all long distance calls, charge to personal call and faxes.
8. Maintain a record of daily attendance and all kind of leave taken by office staff.
9. Maintain other basic administrative systems (e.g. incoming/outgoing mail, circulation of
correspondence, private vehicle/telephone use roster, checking private mileage)
10. Efficient paper and electronic filing management of the finance and administration
documents.
11. Maintain a record of purchases, sales and complementary copies of all the books as
well as manage newspapers.
4. 12. Manage make sure that expenses of staff and visitors for lunch in charge properly.
• Administrative Assistant (December 1st
, 1998 to 31 December 2002)
Central Regional Programme Office, NARMSAP, Royal Danish Embassy
CRPO is implementing community forestry training program in eight district and Soil
Conservation Watershed Management Programme in 3 District of Nepal. The main aims of
the program are to initiate community based program to develop community forest and to
reduce the risk of fair wood. I am operating computer for the database which is completed of
training. I have to Vehicle management, maintaining office files, record keeping of
Procurement Inventory management, resource materials and training materials, Petty cash
handling, making appointment to Regional Programme Adviser, arranging the Air ticket to all
staff, logistic support for training and store handling respectively and at present
In close co-operation with the staff of the Regional Programme Office and the Central
Regional Training and Extension Center Godawari. I have assist in and carryout following
administrative functions.
Major Duties & Responsibilities
1. Telephone: As a desk staff of C-RPO, receive telephone and calculate private
telephone bill of the staff members.
2. Communication: Prepare and send faxes, e-mail, Internet, postal and
circulating of letter and documents.
3. Assist to Training and Workshop: Assisting to training and Workshop of logistic
supporting and prepare the programme schedule.
4. Vehicle Management: Management of Vehicle Prepare vehicle movement plans
and arrange transportation support to the field staff for field visit, Workshop, Training
and as per approved work plan, arrange of staff drop and pick-up. Maintenance and
servicing schedule of NARMSAP vehicle. Check logs books, making control sheet in
a month and provides fuel coupon for the vehicles.
5. Support to NMIS: Administrator NMIS for the SCWMC activities and support to data
base operator for NMIS coding during her absentee.
6. RPO-CR Store: Handle RPO store and issue materials to the staff members and
logistic support to training, workshop and seminar.
7. Equipment Maintenance: Contact vendors for the repair and maintenance of
computers, photocopy machine, UPS, Generators, Telephone network etc to keep
running condition.
8. Mail Handling: In cooperation with the Executive Secretary, collect incoming mails
and dispatch for outgoing mails.
9. Leave Record: Maintain leave record of all staff.
10. Supervision of Drivers/Peons/Watchmen: Ensure Peons/Watchmen supervision
for the office work.
11. Banking Work: Making draft, collect to bank statement, Deposit and opening the
new account.
12. Petty Cash Handling
13. Medical Insurance of Staff: Prepare medical insurance claim sheet of all
NARMSAP Staff (Regional Office staff and District Staff)
14. Computer Work: Operate word processing of documents and Letters, Prepare
spreadsheets for vehicle fuel bills, petty cash and others
15. VAT/Tax: Prepare the VAT statement for Refund of VAT and collect tax
statement of individual staff income tax.
16. Miscellaneous: Support to filing, communications, general logistics, issue the
cheque to suppliers and other work assigned by RPA.
On overall matters, I am responsible to the Regional Programme Adviser of NARMSAP-CR.
5. Who is team leader of the DANIDA technical assistance team for the Central Region. On
operational matters, I liaise with the Regional Admin and Finance officer . I have work in
close cooperation with the Admin section of Regional Programme Office.
iii) Receptionist cum Secretary (December, 1996 to December 30, 1998)
Rural Water Supply and Sanitation Fund Development Board (RWSSFDB)
The Rural Water Supply and Sanitation Fund Development Board (the Board) is
implementing a community based Rural Water Supply and Sanitation Project, funded by
(World Bank) IDA. The focus of the Project is to empower rural communities by using a
demand driven approach to service delivery and a participatory process to decision
making to implement their water supply and sanitation schemes with the assistance of
support organizations (SOs) (NGOs, CBOs, Private Firms, etc.) recruited by the Board.
I am at the moment responsible for public relations with all the Support Organizations
(SOs) and Service Agencies (SAs) through which RWSSFDB Programs are
implemented. I am operating computer for the bigger spectrum of organizational
purpose. The used packages are MS Word/Excel, MS Access and FoxPro for word
processors, spreadsheet, data entry for infrastructure schemes and report database.
The Programs used in RWSSFDB
Word Processing in “Microsoft Word” and other Word Processors for preparation of
documents. “Microsoft Excel” is also used as required to prepare such document. Word
processing in Nepali in “Microsoft Word and Microsoft Excel”
Using “Microsoft Excel” for creating Spread Sheets like preparation of Actual Cost
Sheets reported by NGOs implementing schemes etc.
Data Entry in “ Microsoft Access” for updating various program related database like
NGOs intake data base, scheme criteria evaluation database, scheme information data
base etc.
Data Entry in "FoxPro" for updating of Board Meeting Minute, like NGOs Report
Database, Attendance Sheet record of Fund Board's Staff etc.
Major Duties & Responsibilities
Operate word processing of documents,
Prepare spreadsheets and databases,
Computer networking system
Oversee maintenance of record keeping including all files,
Prepare and send faxes/telexes and e-mail
Dispatch & Register of Letters to outgoing & incoming
Handling visitors & orienting them to RWSSFDB,
Telephone operation, (EPABX System)
Arranging appointments
Operate photocopies,
Good knowledge of note taking and minute drafting
Vehicle management
Library maintaining system
Supervision of supporting staff
Assist to the Training Program of HRD Section and
Other secretarial work as required.
iii) Office Assistant (August 15, 1995 - October 31, 1996)
Industrial Relations Forum (In collaboration with Freidrich Numann Foundation)
Germany, New Baneshwor, Kathmandu Nepal.
Major Duties & Responsibilities
6. Operate word processing of document,
Maintain project filing system,
Operate photocopies,
Operation of office communication systems (Telephone, Fax, E-mail)
Making appointment
Library maintaining system
Petty cash handling
Assist to Training, Workshop & Conference Programme &
Other secretarial work as required.
iv) Office Assistant (June, 1994- July 15, 1995)
Nepal Co-operative Finance Society Ltd., Mahankalsthan, Kathmandu
Banking and Finance Office.
Major Duties & Responsibilities
Office Filling System
Telephone Operation, Computer Operating
Cashier/Teller in counter
Dispatch & Register of Letters to outgoing & incoming
Making appointment, Note taking and minute drafting,
Handling visitors & orienting them to (NCFS Ltd.)
Other secretarial work as required.
Driving License no. : 240705 (Motorbike)
Academic Qualifications : B.A. from Tribhuvan University
(Padma Kanya Multiple Campus, Kathmandu, Nepal))
Major Subjects: Economic & Statistic
I.A. from Tribhuvan University
(Padma Kanya Multiple Campus, Kathmandu, Nepal)
Major Subjects: Economic, Math & Nepali
S.L.C. from H.M.G. Board
(Nepal Adarsha Secondary School, Kathmandu, Nepal)
Major Subjects : Optional Math, Science,
Health Education & Account
Language : Newari - Mother tongue
Nepali - Excellent
English - Excellent and
Hindi - Good
Participated Training and Workshops:
i Typing Training
English (70 Words in Per minute) & Nepali (50 Words in Per minute)
ii Computer Training:
DOS, Word Processing, Lotus, dBase, Norton Antivirus, Microsoft Office, Microsoft
Word, Microsoft Excel, Microsoft Access Windows 95, Windows 97, Power Point,
Out look Express, Email, Internet, Windows 2000, Wings Package, Word Pad, Fox
-Pro & Nepali Software etc.
7. Participate in Workshops:
a) "Rights and Governance Sensitive Gender Training" from 29 October to
02 November 2002 Organized by CRFTC/CRPO and Conducted by Human
Resource Development Center (HURDEC) Nepal
b) "Team Building Workshop" on 8 –10 October 2002 Organized by
CRFTC/CRPO and Conducted by Samuhik Aviyan, Kathmandu
c) "Wings 2000 Account Software" on August 24, 2002 to 29 from
NARMSAP, Central Regional Programme Office, Godawari
d) " Library Management Training" on January 01-08, 2001 from Institute of
Forest and NARMSAP, Western Region Programme Office, Pokhara
e) "Team Building W/s" on 2-4 February 2000
From NARMSAP, Central Regional Programme Office, Godawari & Local
Development Training Academy (LDTA), Jawalakhel, Lalitpur
f) “Trainers of Training” on 2055/12/07-2055/12/15
From Central Regional Extension Training Center (CRTEC)
Godawari, Lalitpur
g) “Ms Access in Database Training” on April 03, 1999 – April 7 1999.
From Western Regional Extension Training Center (WRTEC)
Pardi, Pokhara.
h) "Water and Women's Empowerment" on November 20, 1998
From Global Initiatives for Sustainable Development and Humanitarian Action
Kuleswar, Kathmandu
e) “Management Workshop” on July 22 - 24, 1998
From Management Support Program
Koteshwor, Kathmandu
f) Management Workshop on October 15 - 17, 1998
From Management Support Program
Koteshwor, Kathmandu
g) Industrial Relations for Managers - January 1996
From Industrial Relations Forum (collaboration of FNCCI - FNF) Germany
h) Industrial Relation for Supervisors - March 1996
From Industrial Relations Forum (collaboration of FNCCI - FNF) Germany
REFERENCES:
i) Ms. Sobha Shrestha
Liaison Officer
IOM, Baluwatar, Kathmandu
Phone no. 4426848
Mobile no. 9851104576
ii) Ms. Kisan Devi Manandhar
Project Manager
