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1. How to Use vlookup Function in MS Excel
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2. How to Use vlookup Function in MS Excel
What is vlookup function?
You can use the VLOOKUP function to search the first column of a range (range: Two or
more cells on a sheet. The cells in a range can be adjacent or nonadjacent.) of cells, and
then return a value from any cell on the same row of the range. For example, suppose
that you have a list of employees contained in the range A2:C10. The employees' ID
numbers are stored in the first column of the range. See example.
If you know the employee's ID number, you can use the VLOOKUP function to return
either the department or the name of that employee. To obtain the name of employee
number 38, you can use the formula =VLOOKUP(38, A2:C10, 3, FALSE). This formula
searches for the value 38 in the first column of the range A2:C10, and then returns the
value that is contained in the third column of the range and on the same row as the
lookup value ("Axel Delgado").
The V in VLOOKUP stands for vertical. Use VLOOKUP instead of HLOOKUP when your
comparison values are located in a column to the left of the data that you want to find.
Following is the syntax of vlookup: VLOOKUP(lookup_value, table_array, col_index_num, [range_lookup])
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3. How to Use vlookup Function in MS Excel
Let us assume that you have a list of countries
where you need to find capital against these
countries and you already have a sheet from
which the information has to be pulled.
1. Click fx button to insert function
2. Formula box will display and most recently
used formulae will be visible
3. In search box, start typing vlookup
4. The vlookup function will be visible, select and
click OK.
5. This will open up the vlookup function
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4. How to Use vlookup Function in MS Excel
• In the vlookup function argument
box, click vlookup_value and
select cell in the excel sheet
against which the information is
sought
Example – Here we wish to get the
capitals of various countries from an
available database.
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5. How to Use vlookup Function in MS Excel
• Click in Table_array box and go to
the sheet or file which contains
the database.
Example – Here in database file we
already have countries, their capital
cities and other information in
various columns
• Select all columns between the
lookup value and the column
from which the data is to be
populated
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6. How to Use vlookup Function in MS Excel
• Click in Col_index_num and enter
the column number of the
column from where the data is to
be retrieved
Example – here we need to retrieve
the capital of countries and the
column number which contains the
information is 3.
• Click Range_lookup and enter “0”
(zero). (zero for exact value and 1
for best match)
• Click OK
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7. How to Use vlookup Function in MS Excel
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If you need to replace the formula results with
actual values, then simply copy the results > right
click and paste as “values”
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