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Seven Deadly Sins of Time        ManagementA time management workshopfor busy library peeps
Time management isn’t sexy…                              …but it is necessary.
jturner@georgialibraries.org      @lawlesslbrarian
THE 7 DEADLY SINS
Deadly sin #1          Failure to internalize          organizational goals
Strategic Goals• Implement technology strategies that increase  efficiency, service, and responsiveness to the community.•...
Strategic Goals• Create and promote a public image of the library as a  vital, dynamic, customer-friendly and essential so...
MissionThe Bartow County Library System provides allcitizens of the county with resources and services tohelp meet theirin...
Values•   Quality Service•   Learning-Centered•   Intellectual Freedom•   Universal Accessibility•   Innovation•   Communi...
Deadly sin #2 Failure to set personal goals
Why is it important to set goals?
Career  Financial Education   Family   Artistic  Attitude  Physical  PleasurePublic Service
Creative TractionLibraryneeds          Personal           needs
Backward Goal SettingLifetime Goals                  Five Year       One Year                          Six Month          ...
Gravitational Goal SettingPersonal Life        Tasks I love           Tasks I loatheProfessional Life        Tasks I love ...
SMART GoalsSpecificMeasurableAttainableRelevantTime-bound
Exercise: Backward or Gravitational              Goals?
Deadly sin #3            Failure to prioritize
Covey Quadrant
Necessity• Crises                   •   Preparation• Pressing problems        •   Prevention• Deadlines                •  ...
30 Day Snapshot•   System-wide initiatives•   Department/branch projects•   Organizational teams/committees•   Fielding da...
How do your priorities map?
Requirements            CharacteristicsKnows role                         BalancedSMART                                   ...
Deadly sin #4  Failure to manage distractions
Desk              Office             Work               Team               Div.            Org               Hood         ...
Deadly sin #5        Giving to procrastination
Types of Procrastination        Functional       Dysfunctional        Short-term        Long-term         Chronic
Why do people procrastinate?
Procrastination=Delayed Workflows                                                    PublicAcquisition   Cataloging   Proc...
What methods have you used to  combat procrastination?
Two Birds• List the tasks you are currently  putting off.• Remove two from the list by  doing them now!• Plan and set a sc...
4D• Don’t do it• Do it• Delegate it• Defer it
Nuclear Option• No working late• No taking work home• If it doesn’t get done duringwork hours, it doesn’t get done.
Deadly sin #6                Taking on too much
Everyone is a negotiator.
Sometimes, youjust have to say..
… but how shouldI do it?
What are your main challenges in saying no? What are somecanned phrases you could use to say no in the workplace?
Deadly sin #7  Failure to take care of yourself
Thank you!         Jay Turnerjturner@georgialibraries.org  Twitter: lawlesslbrarian
Handouts for This Workshophttps://docs.google.com/file/d/0B9W4J84EBjUMZGFocDFoOC1tcUk/edit?usp=sharing
Seven Deadly Sins of Time Management
Seven Deadly Sins of Time Management
Seven Deadly Sins of Time Management
Seven Deadly Sins of Time Management
Seven Deadly Sins of Time Management
Seven Deadly Sins of Time Management
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Seven Deadly Sins of Time Management

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Time management is not a sexy or exciting topic, but it is one that should be revisited occasionally. This presentation eschews detailed discussion of task lists and calendars, and focuses instead on a holistic approach to managing your workload.

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Seven Deadly Sins of Time Management

  1. 1. Seven Deadly Sins of Time ManagementA time management workshopfor busy library peeps
  2. 2. Time management isn’t sexy… …but it is necessary.
  3. 3. jturner@georgialibraries.org @lawlesslbrarian
  4. 4. THE 7 DEADLY SINS
  5. 5. Deadly sin #1 Failure to internalize organizational goals
  6. 6. Strategic Goals• Implement technology strategies that increase efficiency, service, and responsiveness to the community.• Provide a dynamic, current collection of resources in popular formats designed to meet the needs of the community both now and in the future.• Create a customer-focused environment in all aspects of library service delivery
  7. 7. Strategic Goals• Create and promote a public image of the library as a vital, dynamic, customer-friendly and essential source of information, life-long learning, cultural enrichment and civic involvement.• Provide the necessary infrastructure and public access to meet the library needs of a growing population.• Provide a welcoming, safe library environment that reflects the community’s changing needs.• Strengthen existing partnerships and develop new collaborations with schools, agencies, businesses,• community organizations, and individuals to maximize service to the community.
  8. 8. MissionThe Bartow County Library System provides allcitizens of the county with resources and services tohelp meet theirinformational, educational, cultural, and recreationalneeds. The library system is the primary self-directedlearning resource for the county and offers extensiveliterary collections, current and reliable referencecollections, and exciting childrens collections thatencourage citizens to develop an interest in readingand lifelong learning.
  9. 9. Values• Quality Service• Learning-Centered• Intellectual Freedom• Universal Accessibility• Innovation• Communication• Collaboration/Teamwork• Positive Attitude
  10. 10. Deadly sin #2 Failure to set personal goals
  11. 11. Why is it important to set goals?
  12. 12. Career Financial Education Family Artistic Attitude Physical PleasurePublic Service
  13. 13. Creative TractionLibraryneeds Personal needs
  14. 14. Backward Goal SettingLifetime Goals Five Year One Year Six Month One Month
  15. 15. Gravitational Goal SettingPersonal Life Tasks I love Tasks I loatheProfessional Life Tasks I love Tasks I loathe
  16. 16. SMART GoalsSpecificMeasurableAttainableRelevantTime-bound
  17. 17. Exercise: Backward or Gravitational Goals?
  18. 18. Deadly sin #3 Failure to prioritize
  19. 19. Covey Quadrant
  20. 20. Necessity• Crises • Preparation• Pressing problems • Prevention• Deadlines • Values clarification • Relationships • Empowerment Deception Waste• Email • Busy work• Phone calls • Time wasters• Meetings • Escape activities• Popular activities
  21. 21. 30 Day Snapshot• System-wide initiatives• Department/branch projects• Organizational teams/committees• Fielding daily communication• Daily job responsibilities from job description• other daily job responsibilities not in job description• Library association/community involvement
  22. 22. How do your priorities map?
  23. 23. Requirements CharacteristicsKnows role BalancedSMART FocusedgoalsScheduling FlexibleAdapts Teamwork player Quadrant 2 Person
  24. 24. Deadly sin #4 Failure to manage distractions
  25. 25. Desk Office Work Team Div. Org Hood loadEvery surface Layout is not Saying “yes” to Short-term Highly Past grudges The house nextcovered with conducive for everything priorities are competitive interfere with door is inclutter working with keeps me in a not clearly environment getting things disrepair and others state of articulated where dept done negatively perpetual heads compete affects my backlog for limited property value resourcesDual monitor Old projects Inefficient use Team members Lack of No current CE My house is onsetup creates a are still on my of email and don’t respect communication needs a septic tankwall between current task lists makes each others’ between dept assessment and the countyme and visitors projects board it difficult for time, leading to heads in my is in no rush toin my office me to stay permanent division put the current crisis mode in neighborhood office on sewerNo clear sense Slow Internet Not doing Projects could Imbalance of Several peopleof organization connection enough far- be managed the division of in theanywhere speed makes it reaching, better (often resources neighborhood(corkboard, difficult to bigger impact unsure of who are active, butdesk, bookcase, complete projects for GA is responsible there are noetc) online projects library for what, when sidewalks for community will action joggers items be complete) Not enough Too many filing space for presentation/ legacy speaking documents requests Lack of space to fully deploy a Mac/PC environment
  26. 26. Deadly sin #5 Giving to procrastination
  27. 27. Types of Procrastination Functional Dysfunctional Short-term Long-term Chronic
  28. 28. Why do people procrastinate?
  29. 29. Procrastination=Delayed Workflows PublicAcquisition Cataloging Processing Shelving Services
  30. 30. What methods have you used to combat procrastination?
  31. 31. Two Birds• List the tasks you are currently putting off.• Remove two from the list by doing them now!• Plan and set a schedule for the rest.• Reward yourself when the tasks are complete.• Punish yourself when tasks are not completed on schedule.
  32. 32. 4D• Don’t do it• Do it• Delegate it• Defer it
  33. 33. Nuclear Option• No working late• No taking work home• If it doesn’t get done duringwork hours, it doesn’t get done.
  34. 34. Deadly sin #6 Taking on too much
  35. 35. Everyone is a negotiator.
  36. 36. Sometimes, youjust have to say..
  37. 37. … but how shouldI do it?
  38. 38. What are your main challenges in saying no? What are somecanned phrases you could use to say no in the workplace?
  39. 39. Deadly sin #7 Failure to take care of yourself
  40. 40. Thank you! Jay Turnerjturner@georgialibraries.org Twitter: lawlesslbrarian
  41. 41. Handouts for This Workshophttps://docs.google.com/file/d/0B9W4J84EBjUMZGFocDFoOC1tcUk/edit?usp=sharing

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