1. Integrated
Project
Control
Systems
Richard
Houghton
-­‐
MTM
Planning
Manager
The most comprehensive Oracle applications & technology content under one roof

2. PCS
-­‐
Ask
ourselves
• Why
you
do
that?
• Choices?
• Who
needs
to
be
involved?
• Making
a
rod
for
our
own
backs?
• Advantages?
• What
is
the
organisa>onal
maturity?
• Why
is
this
becoming
the
thing
to
do?
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3. PCS – Background
• Disparate stand alone systems
• Manages the systems interfaces, data
capture, data mining, forecasting, earned
value, reporting, timesheet processing,
benchmarking & financial controls
• Eliminate multiple entry of the same data
into multiple systems
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4. PCS - Objectives
" Integrate our Financial, Estimating &
Planning Systems
" Eliminate heavy reliance on excel
" Centralised, reliable & secure database
" Data captured generates useable metrics
" Consistent workflow, procedures &
reporting
" Win more work through excellence
" Protect or increase our margin & efficiency
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5. PCS – Our Choices
n Use excel & generate reports using
extracted data
n Use some middleware to integrate what
we already have
n Develop an in-house system
n Use an “off the shelf” system
n Do nothing
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6. PCS – the Scope
PRESENT FUTURE
Expert Primavera Mincom
Estimation P6 Ellipse Expert Primavera Mincom
Estimation P6 Ellipse
Extract Extract Extract
Project
MS Excel MS Excel Control
System
Reporting Reporting Reporting
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7. PCS – the Components
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8. PCS
–
The
Benefits
• Consistent,
traceable
&
accurate
forecas>ng/
repor>ng
• Analyse
mul>ple
projects
enabling
performance
comparison
• Effec>vely
measure
earned
value
&
cashflow
• Iden>fica>on
&
processing
of
varia>ons
• Structured
change
control
• Monitor
risk
alloca>on
&
funding
• Capture
historical
data
for
benchmarking
• Understand
cause
&
effect
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9. PCS – Potential Performance
n 230% more likely to deliver more
than 90% of projects early/on time
n 188% more likely to deliver more
than 90% of projects within budget
n 183% more likely to contain the
budget overruns to be less than 10%
n 43% less likely to have poor
performance on one project, have a
ripple effect on others
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10. PCS – Staff Implications
• Improved consistent processes
• Eliminate multiple data entry
• More time to analyse & review results
• Allows recommendations & corrective actions
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11. PCS – Other Considerations
n Common WBS
n Practical & Useable
n Clearly understood processes
n Clear objectives
n Stakeholder buy-in
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12. PCS
–
The
Risks
• Procedure
/
Work
flow
• User
Adop>on
• Training
• System
Interfaces
• Unrealis>c
expecta>ons
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13. PCS
–
The
Monster
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14. PCS – Conclusion
l Consistent methods & reporting
l Single data entry
l Historical data
l Best practice.
Thank You
Richard Houghton.
MTM Planning Manager
The most comprehensive Oracle applications & technology content under one roof