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EDF2014: Nicolas Lemcke Horst, Ambassador of the Danish Basic Data Programme, Agency for Digitisation, Ministry of Finance of Denmark: Danish Basic Data


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Invited Talk of Nicolas Lemcke Horst, Ambassador of the Danish Basic Data Programme, Agency for Digitisation, Ministry of Finance of Denmark: at the European Data Forum 2014, 19 March 2014 in Athens, Greece: Danish Basic Data

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EDF2014: Nicolas Lemcke Horst, Ambassador of the Danish Basic Data Programme, Agency for Digitisation, Ministry of Finance of Denmark: Danish Basic Data

  1. 1. - Good basic data for everyone Nicolas Lemcke Horst , March 2014 1 Introducing the Danish Basic Data Program
  2. 2. INTRODUCTION – KEY ISSUES ● How to reduce costs of administration ● How to run an efficient administration ● How to become a data driven public sector and society . marts 2014 2
  3. 3. WHAT IS BASIC DATA? In order to carry out its tasks, any public authority needs access to data. Some of this data is required by several authorities in different administrative areas and levels. This is basic data. marts 2014 3
  4. 4. A BRIEF SUMMARY OF THE BASIC DATA PROGRAM ● A long tradition of high quality, stand-alone, Base Registries (with issues…) ● 2010 – 2011: Identifying the Program ● 2011 – 2012: Defining the Program ● 2013 – 2017: Delivering the Program marts 2014 4
  5. 5. marts 2014 5
  6. 6. THE PUBLIC SECTOR AGREED ON CREATING THE BASIC DATA PROGRAM IN OCTOBER 2012 ● Investments of approx. EUR 125 million up to 2016 ● Open access to public-sector basic data for everyone, including enterprises and individuals ● A common single distribution solution: the Data Distributor ● Initiatives for real property, address, geographic, individuals and business data ● The establishment of a cross-institutional governance model: basic-data committee ● Analyses of new areas of basic-data relevance marts 2014 6
  7. 7. WHERE DOES THE MONEY COME FROM? ● Internal savings in the base registers: Less IT (from simplification), less administration (no sales) – 10pct ● Reduced costs of keeping the data updated – 10pct ● Efficiency gains in departments, municipalities, regions – 80pct Benefits from 2020 ● The public sector gains are approx. 33 mio. EUR ● The private sector gains are approx. 66 mio. EURmarts 2014 7
  8. 8. HOW IS THE MONEY SPEND? ● IT-projects – 20pct ● Buying free data – 40pct ● Improving data quality – 20pct ● Project-costs – 20pct marts 2014 8
  9. 9. KEY TRAITS OF THE DANISH BASIC DATA PROGRAM ● Guided by Business Cases and public sector efficiency gains ● Based on a strong tradition of strategic and operational coorperation in the public sector on e-government ● The program is sponsored by high level political boards ● The financing is done up front (costs and benefits) ● The program solves many long-standing issues ● Managing Successfull Programs (MSP) is used as the framework for governance and implementation marts 2014 9
  10. 10. KEY COMPONENTS OF THE BASIC DATA PROGRAM ● 1 governance structure ● 3 cross-program deliveries ● 6 sub-programs for improved basic data – 38 projects as of now marts 2014 10
  11. 11. 6 SUB-PROGRAMS IN THE BASIC DATA PROGRAM ● SP1: Efficient real property management and re-use of real property data. ● SP2: Efficient re-use of addresses, administrative units and place names. ● SP3: Common basic data for water management and climate change adaptation ● SP4: Open and efficient access to geographic data. ● SP5: Efficient basic registration of people and fewer shadow registers. ● SP6: Efficient re-use and sharing of basic data on businesses. marts 2014 11
  12. 12. THE COMMON BASIC DATA TERMS OF USE ● The Licensor grants you a worldwide, free, non-exclusive and otherwise unrestricted licence to use the Data, which you are free to e.g. o copy, distribute and publish; o adapt and combine with other material; o exploit commercially and non-commercially. ● The Data may not be used in a way which suggests that the Licensor endorses, supports, recommends or markets the user of the Data, or the services or products of the user of the Data. ● You must ensure the use of the Data is in accordance with Danish law. ● [Acknowledgement of source] ● The Data is provided 'as is' and the Licensor shall not be liable for content, origin, errors or omissions in the Data and shall not be liable for any loss or damage caused by its use. ● The Licensor provides no guarantee for the continued availability of the Data, and may at all times change the right of use of the Data and the conditions for its use. marts 2014 12 infrastruktur/Grunddata/Projekterne/Faelles-vilkaar
  13. 13. THE DATA DISTRIBUTOR marts 2014 13
  14. 14. THE DATA DISTRIBUTOR ● All common public-sector basic data will be distributed via the Data Distributor ● The Data Distributor can also distribute other public-sector data in the future. ● Updating basic data will still be carried out via the basic-data administrator's existing interfaces ● The basic-data administrator will provide an up-to-date copy of basic data at a frequency that meets the needs of users ● The basic-data administrator will own the data and will be responsible for developing data and interface descriptions for display with the Data Distributor Any cross-cutting data descriptions will be prepared jointly by several basic-data administrators marts 2014 14
  15. 15. THE DATA DISTRIBUTOR ● Will distribute data to both the public and the private sectors ● Will provide both online search and file distribution services ● Will provide support for standardized technical interfaces and only a single basic-data access agreement needs to be entered into ● Will store and distribute data pursuant to Danish and European legislation marts 2014 15
  17. 17. marts 2014 17 Changed processes a t register authority New governance in basic data domain New common Data Distributor Changed processes a t users’ Growth and productivity (privat sector) New products and services in private sector New common data model Closing of copy registers Joint promotion of new possibliities Adapation of users’ it- systems Released ressources among register authorities Open access to data Time savings in developnent of new it-systems Released ressources among users Quality improved data Reduced costs in maintenance of it-systems Reduced administration of copy data Reduced effords to manage errors in data Reduced cost to purchase data Common licensing agreement Efficiency and modernizatio n (public sector) Reuse of basic data Reduced costs of data distribution for register authority New applications and exploitation of data Reduced duplicated data update for users 9 10 15 13 14 11 Improved trust in data Reduced administration of contracts Improved administratio n (public sector) Deliveries Change Benefits Main benefits Vision Correct and faster decisions by authorities 12 6 5 4 7 1 2 3 8 The Benefit Map
  18. 18. ”FIVE STARS OF THE BASIC DATA PROGRAM”  Basic Data have sufficient quality for the major uses of the data  Responsibility for keeping the Basic Data valid and up-to- date is clearly placed and efficiently handled  Basic Data is semantically coherent and modelled accordingly to the Model Rules of Basic Data  Basic Data is available for free and with non-restrictive terms for reuse (does not apply to sensitive data) through the Data distributor  Basic Data is being used in the public sector and by businesses where the data can bring significant value marts 2014 18
  19. 19. LESSONS LEARNED Governance • Balancing the need for a common overview and coordination with the autonomy of the authorities involved • Making the division of responsibility between the basic data board, the basic data secretariat and the subprogram steering groups clear and functional • Ensuring that the governance structure works smoothly in order to perform due diligence marts 2014 19
  20. 20. Life can only be understood backwards; but it must be lived forwards Søren Aabye Kierkegaard marts 2014 20
  21. 21. QUESTIONS marts 2014 21
  22. 22. FOR MORE INFORMATION Please contact Ambassador of Basic Data Nicolas Lemcke Horst Mail: Tel.: +45 6063 0799 Please contact our international coordinators about e-government questions Cathrine Lippert, tlf. 2257 7174, or Yih-Jeou Wang, tlf. 2569 3264, Read more about basic data at: marts 2014 22