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Best Practices for
Local Chapters and
State Societies
Community Awareness/Partnering
California State Society
Members approach local businesses
Provide the focus and mission of the
local chapter or state society
Community Awareness/Partnering
California State Society
Members approach local businesses
Solicit donations for meetings
Community Awareness/Partnering
California State Society
Members approach local businesses
Provide advertising for the
supporting businesses
Community Awareness/Partnering
California State Society
Members approach local businesses
Send a thank-you letter to
supporting businesses
Community Awareness/Partnering
California State Society
Members approach local businesses
Offer donations as door prizes
or raffles at meetings
Community Awareness/Partnering
continued
State society received discount coupons and
monetary contributions from uniform stores
Membership Recruitment/Recognition
North Carolina State Society
Membership Chair/Committee requests
new member list from AAMA
Membership Recruitment/Recognition
North Carolina State Society
List of new members presented to
appropriate chapter president
Membership Recruitment/Recognition
North Carolina State Society
Chapter invites new members to upcoming meeting
and provides state society website address
Membership Recruitment/Recognition
North Carolina State Society
New members and students are recognized at
the next chapter or state society meeting
Membership Recruitment/Recognition
North Carolina State Society
State society collaborates with educators
to encourage student membership
Membership Recruitment/Recognition
North Carolina State Society
NOTE: Member lists may be
downloaded from the website under
Volunteers/Membership Rosters and
Label. State and chapter officers must
be signed in to view. Requests may be
sent to Membership@aama-ntl.org
Membership and Partnerships
Maine State Society
State society contacts the following:
Local physician practices
Membership and Partnerships
Maine State Society
State society contacts the following:
Hospital-based practices
Membership and Partnerships
Maine State Society
State society contacts the following:
Medical assisting schools
Membership and Partnerships
Maine State Society
Updates the state society e-mail list monthly
with new names from the AAMA
Membership and Partnerships
Maine State Society
Refers new members to
the secure AAMA website
Membership and Partnerships
Maine State Society
Offers education to all medical assistants
(regardless of credential)
and medical assisting students
Membership and Partnerships
Maine State Society
Collaborates with hospital-based practices to
offer educational topics at meetings
Membership and Partnerships
Maine State Society
Includes job openings on website
Realignment of Members
Ohio State Society
Ascertained that nearly one-third of Ohio
Members were not assigned to existing chapters
Realignment of Members
Ohio State Society
Researched and aligned ZIP codes by
county and corresponding chapter
Realignment of Members
Ohio State Society
Contacted AAMA to assign members-at-
large to existing local chapter
Realignment of Members
Ohio State Society
Chapters contacted members to share
chapter meeting information
Realignment of Members
Ohio State Society
Ohio district councillor for members-at-large
contacted members not assigned to local chapter
Realignment of Members
Ohio State Society
Information on nearest chapter and
upcoming activities provided
Technology and Meetings
Ohio State Society
Ohio State Society holds four
Board of Trustees meetings annually
(fall, winter, spring, and summer)
Winter meeting often met with
inclement weather conditions,
which led to poor attendance
Adopted idea of a conference call
for the winter meeting
Board member obtained a line for
conference calls for free from
Cincinnati Bell
Date and time (usually Saturday
morning) decided at the fall
board meeting
The 800 number and passcode are
sent out through e-mail by the state
society secretary
Developed guidelines for
call etiquette
Technology and Meetings
Ohio State Society
Ohio State Society holds four
Board of Trustees meetings annually
(fall, winter, spring, and summer)
Winter meeting often met with
inclement weather conditions,
which led to poor attendance
Adopted idea of a conference call
for the winter meeting
Board member obtained a line for
conference calls for free from
Cincinnati Bell
Date and time (usually Saturday
morning) decided at the fall
board meeting
The 800 number and passcode are
sent out through e-mail by the state
society secretary
Developed guidelines for
call etiquette
Technology and Meetings
Ohio State Society
Ohio State Society holds four
Board of Trustees meetings annually
(fall, winter, spring, and summer)
Winter meeting often met with
inclement weather conditions,
which led to poor attendance
Adopted idea of a conference call
for the winter meeting
Board member obtained a line for
conference calls for free from
Cincinnati Bell
Date and time (usually Saturday
morning) decided at the fall
board meeting
The 800 number and passcode are
sent out through e-mail by the state
society secretary
Developed guidelines for
call etiquette
Technology and Meetings
Ohio State Society
Ohio State Society holds four
Board of Trustees meetings annually
(fall, winter, spring, and summer)
Winter meeting often met with
inclement weather conditions,
which led to poor attendance
Adopted idea of a conference call
for the winter meeting
Board member obtained a line for
conference calls for free from
Cincinnati Bell
Date and time (usually Saturday
morning) decided at the fall
board meeting
The 800 number and passcode are
sent out through e-mail by the state
society secretary
Developed guidelines for
call etiquette
Technology and Meetings
Ohio State Society
Ohio State Society holds four
Board of Trustees meetings annually
(fall, winter, spring, and summer)
Winter meeting often met with
inclement weather conditions,
which led to poor attendance
Adopted idea of a conference call
for the winter meeting
Board member obtained a line for
conference calls for free from
Cincinnati Bell
Date and time (usually Saturday
morning) decided at the fall
board meeting
The 800 number and passcode are
sent out through e-mail by the state
society secretary
Developed guidelines for
call etiquette
Technology and Meetings
Ohio State Society
Ohio State Society holds four
Board of Trustees meetings annually
(fall, winter, spring, and summer)
Winter meeting often met with
inclement weather conditions,
which led to poor attendance
Adopted idea of a conference call
for the winter meeting
Board member obtained a line for
conference calls for free from
Cincinnati Bell
Date and time (usually Saturday
morning) decided at the fall
board meeting
The 800 number and passcode are
sent out through e-mail by the state
society secretary
Developed guidelines for
call etiquette
Technology and Meetings
Ohio State Society
Ohio State Society holds four
Board of Trustees meetings annually
(fall, winter, spring, and summer)
Winter meeting often met with
inclement weather conditions,
which led to poor attendance
Adopted idea of a conference call
for the winter meeting
Board member obtained a line for
conference calls for free from
Cincinnati Bell
Date and time (usually Saturday
morning) decided at the fall
board meeting
The 800 number and passcode are
sent out through e-mail by the state
society secretary
Developed guidelines for
call etiquette
Technology and Meetings
continued
Conference call improved attendance
for the winter meeting
Technology and Meetings
continued
$100 $400
Cost of call (usually 18–20 attendees
for 60 minutes) is close to $100
Technology and Meetings
continued
$100 $400
Cost of travel mileage for face-to-face
meeting is nearly $400
Student Engagement
Nebraska State Society
Focus on inviting educators to serve on the
boards of chapters and state societies
Student Engagement
Nebraska State Society
State society Facebook page available for viewing
Student Engagement
Nebraska State Society
Job opportunities, upcoming CEUs, and
conferences posted on the Facebook page
Student Engagement
Nebraska State Society
Several chapters also have a Facebook page
Student Engagement
Nebraska State Society
One local chapter has a direct e-mail address,
monitored by the chapter president
For more information...
To be connected with the respective
state leaders, contact the AAMA
Membership Department:
•	Membership@aama-ntl.org
•	800/ACT-AAMA or
	800/228-2262
Get connected
For more information...
Chapter and state society officers can access member-
ship lists anytime:
•	 Sign in on the AAMA website at
	www.aama-ntl.org
•	 Go to Volunteers/Membership Rosters and Labels
(Note: You must be a current officer and be signed
into the website to access this dropdown menu item.)
Obtain membership lists

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Best practices powerpoint final

  • 1. Best Practices for Local Chapters and State Societies
  • 2. Community Awareness/Partnering California State Society Members approach local businesses Provide the focus and mission of the local chapter or state society
  • 3. Community Awareness/Partnering California State Society Members approach local businesses Solicit donations for meetings
  • 4. Community Awareness/Partnering California State Society Members approach local businesses Provide advertising for the supporting businesses
  • 5. Community Awareness/Partnering California State Society Members approach local businesses Send a thank-you letter to supporting businesses
  • 6. Community Awareness/Partnering California State Society Members approach local businesses Offer donations as door prizes or raffles at meetings
  • 7. Community Awareness/Partnering continued State society received discount coupons and monetary contributions from uniform stores
  • 8. Membership Recruitment/Recognition North Carolina State Society Membership Chair/Committee requests new member list from AAMA
  • 9. Membership Recruitment/Recognition North Carolina State Society List of new members presented to appropriate chapter president
  • 10. Membership Recruitment/Recognition North Carolina State Society Chapter invites new members to upcoming meeting and provides state society website address
  • 11. Membership Recruitment/Recognition North Carolina State Society New members and students are recognized at the next chapter or state society meeting
  • 12. Membership Recruitment/Recognition North Carolina State Society State society collaborates with educators to encourage student membership
  • 13. Membership Recruitment/Recognition North Carolina State Society NOTE: Member lists may be downloaded from the website under Volunteers/Membership Rosters and Label. State and chapter officers must be signed in to view. Requests may be sent to Membership@aama-ntl.org
  • 14. Membership and Partnerships Maine State Society State society contacts the following: Local physician practices
  • 15. Membership and Partnerships Maine State Society State society contacts the following: Hospital-based practices
  • 16. Membership and Partnerships Maine State Society State society contacts the following: Medical assisting schools
  • 17. Membership and Partnerships Maine State Society Updates the state society e-mail list monthly with new names from the AAMA
  • 18. Membership and Partnerships Maine State Society Refers new members to the secure AAMA website
  • 19. Membership and Partnerships Maine State Society Offers education to all medical assistants (regardless of credential) and medical assisting students
  • 20. Membership and Partnerships Maine State Society Collaborates with hospital-based practices to offer educational topics at meetings
  • 21. Membership and Partnerships Maine State Society Includes job openings on website
  • 22. Realignment of Members Ohio State Society Ascertained that nearly one-third of Ohio Members were not assigned to existing chapters
  • 23. Realignment of Members Ohio State Society Researched and aligned ZIP codes by county and corresponding chapter
  • 24. Realignment of Members Ohio State Society Contacted AAMA to assign members-at- large to existing local chapter
  • 25. Realignment of Members Ohio State Society Chapters contacted members to share chapter meeting information
  • 26. Realignment of Members Ohio State Society Ohio district councillor for members-at-large contacted members not assigned to local chapter
  • 27. Realignment of Members Ohio State Society Information on nearest chapter and upcoming activities provided
  • 28. Technology and Meetings Ohio State Society Ohio State Society holds four Board of Trustees meetings annually (fall, winter, spring, and summer) Winter meeting often met with inclement weather conditions, which led to poor attendance Adopted idea of a conference call for the winter meeting Board member obtained a line for conference calls for free from Cincinnati Bell Date and time (usually Saturday morning) decided at the fall board meeting The 800 number and passcode are sent out through e-mail by the state society secretary Developed guidelines for call etiquette
  • 29. Technology and Meetings Ohio State Society Ohio State Society holds four Board of Trustees meetings annually (fall, winter, spring, and summer) Winter meeting often met with inclement weather conditions, which led to poor attendance Adopted idea of a conference call for the winter meeting Board member obtained a line for conference calls for free from Cincinnati Bell Date and time (usually Saturday morning) decided at the fall board meeting The 800 number and passcode are sent out through e-mail by the state society secretary Developed guidelines for call etiquette
  • 30. Technology and Meetings Ohio State Society Ohio State Society holds four Board of Trustees meetings annually (fall, winter, spring, and summer) Winter meeting often met with inclement weather conditions, which led to poor attendance Adopted idea of a conference call for the winter meeting Board member obtained a line for conference calls for free from Cincinnati Bell Date and time (usually Saturday morning) decided at the fall board meeting The 800 number and passcode are sent out through e-mail by the state society secretary Developed guidelines for call etiquette
  • 31. Technology and Meetings Ohio State Society Ohio State Society holds four Board of Trustees meetings annually (fall, winter, spring, and summer) Winter meeting often met with inclement weather conditions, which led to poor attendance Adopted idea of a conference call for the winter meeting Board member obtained a line for conference calls for free from Cincinnati Bell Date and time (usually Saturday morning) decided at the fall board meeting The 800 number and passcode are sent out through e-mail by the state society secretary Developed guidelines for call etiquette
  • 32. Technology and Meetings Ohio State Society Ohio State Society holds four Board of Trustees meetings annually (fall, winter, spring, and summer) Winter meeting often met with inclement weather conditions, which led to poor attendance Adopted idea of a conference call for the winter meeting Board member obtained a line for conference calls for free from Cincinnati Bell Date and time (usually Saturday morning) decided at the fall board meeting The 800 number and passcode are sent out through e-mail by the state society secretary Developed guidelines for call etiquette
  • 33. Technology and Meetings Ohio State Society Ohio State Society holds four Board of Trustees meetings annually (fall, winter, spring, and summer) Winter meeting often met with inclement weather conditions, which led to poor attendance Adopted idea of a conference call for the winter meeting Board member obtained a line for conference calls for free from Cincinnati Bell Date and time (usually Saturday morning) decided at the fall board meeting The 800 number and passcode are sent out through e-mail by the state society secretary Developed guidelines for call etiquette
  • 34. Technology and Meetings Ohio State Society Ohio State Society holds four Board of Trustees meetings annually (fall, winter, spring, and summer) Winter meeting often met with inclement weather conditions, which led to poor attendance Adopted idea of a conference call for the winter meeting Board member obtained a line for conference calls for free from Cincinnati Bell Date and time (usually Saturday morning) decided at the fall board meeting The 800 number and passcode are sent out through e-mail by the state society secretary Developed guidelines for call etiquette
  • 35. Technology and Meetings continued Conference call improved attendance for the winter meeting
  • 36. Technology and Meetings continued $100 $400 Cost of call (usually 18–20 attendees for 60 minutes) is close to $100
  • 37. Technology and Meetings continued $100 $400 Cost of travel mileage for face-to-face meeting is nearly $400
  • 38. Student Engagement Nebraska State Society Focus on inviting educators to serve on the boards of chapters and state societies
  • 39. Student Engagement Nebraska State Society State society Facebook page available for viewing
  • 40. Student Engagement Nebraska State Society Job opportunities, upcoming CEUs, and conferences posted on the Facebook page
  • 41. Student Engagement Nebraska State Society Several chapters also have a Facebook page
  • 42. Student Engagement Nebraska State Society One local chapter has a direct e-mail address, monitored by the chapter president
  • 43. For more information... To be connected with the respective state leaders, contact the AAMA Membership Department: • Membership@aama-ntl.org • 800/ACT-AAMA or 800/228-2262 Get connected
  • 44. For more information... Chapter and state society officers can access member- ship lists anytime: • Sign in on the AAMA website at www.aama-ntl.org • Go to Volunteers/Membership Rosters and Labels (Note: You must be a current officer and be signed into the website to access this dropdown menu item.) Obtain membership lists