2. General Information
Major Works Contract is Value of Works worth above
K5 million
Minor Works Contract is Value of Works worth
between K500 Thousand & K5 Million
Proforma Contract is Value of Works worth below
K500 Thousand
Community Based Contracts is value of works worth
K50 Thousand and below
2
3. Qualification Information
1. Relevant Experience
The bidder must posses some relevant experience in similar projects. Qualification
Information must include similar projects, monetary value of the past project, duration
of the past project and company registration with IPA (Current) and have valid
Certificate of Compliance (CoC) with IRC and GST Registered.
2. Past Performance
The bidder will be assessed basing on the past projects. The main areas of assessment
will be on Quality of Works undertook, Final Cost, Contract Duration Completion Date
and Safety Record in the past projects. The bidder must provide such information
during the time of bid.
3. Management & Technical Skills
The bidder must also provide in the bid document the Technical Expertise
(Organizational Chart) and Project Management Tools (How to manage the project)
and Quality Systems that will make the project “Value for Money”. The bidder must
NOT have any Affiliation to DoW nor its staff or any officer that is employed by
Department of Works. Any Affiliation with DoW will deem the bid null and void and will
be forfeited outright.
3
4. Qualification Information
4. Recourses
The bidder must posses required Plant and Equipment to bid for the project. If the
bidder will hire equipment from other party, it must be stated in the bid. The
resources may include Trade Skills of Technical Personnel (Manpower), Company's
established Facilities (Site office) and most of all Financial Capacity. The bidder
must guarantee in its bid that it has enough financial recourses that is required to
start and finish the project.
5. Methodology
The bidder must also provide in its bid information the method of construction it
will undertake in line to the provided scope of works. It must also state clear during
the bid the use of Subcontractors in any works included in the bid. Reporting of
works is very important and must be stated in the bid document the mode and
method of reporting. Submitted bid document must be able to demonstrate the
Current Workload the company has on hand and the progress of each project. In
addition, the bidder must provide the Tentative Works Program to show how the
bidder intents to plan and execute the works according to the contract period
stated. The program is tentative only and Microsoft Excel or Project Software are
most preferred.
4
5. Technical Requirements
Bid Conformance
Submitted Time Conformance Was bid submitted prior to close
Sealed Bid Was bid sealed when opened
Signed BoQ Is the BoQ form properly signed by Bidder
Relevant Experience
Past Projects Has completed projects of similar type of works
Project Costs Has completed projects of similar value
Duration of Project Has completed projects of similar project duration
Company Registered Is company registered
Past Performance
Quality Has completed quality / acceptable works
Final Cost Has completed within project costs
Completion Date Has completed within the completion date of the contract
Safety Record Has a good safety record and safety plan
Management & Technical Skills
Technical Expertise Has technical expertise to complete the works
Project Management Tools Has proven project management capacity
Quality Systems Has QA systems in place
5
6. Technical Requirements
Resources
Plant Has access to good plant, either owned or hired
Trade Skills Has suitable skilled personnel and labour
Facilities Has suitable support facilities
Financial Capacity Able to finance projects without cash flow issues
Insurances Evidence Evidence that insurance can be provided under the contract
Methodology
Use of Subcontractors Able to use and manage subcontractors
Reporting Able to provide acceptable reporting documents
Current Workload Current workload and workload capacity provided
Programme Submitted Was a suitable programme submitted
Other Overriding Issues (Extended capacity, other, etc)
Issues may include
Success on multiple bids currently being evaluated that may over extend current capacity
Price well below other bidders posing cost risk
6
7. Bid Assessment Range
Assessment Range
Passes Fail %
20 0 100.00% Assessment pass range to vary between 65 to 95%
19 1 95.00%
18 2 90.00% Recommended determination of Pass Percentage
17 3 85.00% 85-95 Good contractor competition / capacity
16 4 80.00% 75-85
Average contractor competition /
capacity
15 5 75.00% 65-75 Poor contractor competition / capacity
14 6 70.00%
13 7 65.00% Adjustment may also be subject to No. of Bids submitted
12 8 60.00%
11 9 55.00%
10 10 50.00%
7
