SPECIAL EVENT PUBLIC RANSPORT SERVICES FOR 2010 FIFA WORLD CUP Information Meeting - 5 February 2010

1. SPECIAL EVENT PUBLIC RANSPORT SERVICES FOR 2010 FIFA WORLD CUPRFP Ref. GMA/PTS/2010/01/001 Information Meeting - 5 February 2010 On behalf of the Department of Roads & Transport

2. Introduction purpose of the RFP is to obtain proposals for the provision of road-based public transport services for the 2010 FIFA World Cup within the Gauteng Province, on a commercial basis, for passengers travelling between the OR Tambo International Airport and Lanseria Airport, and inter-city public transport hubs in the Cities of Joburg and Tshwane

3. Services Required 700 000 international visitors, with 400 000 visitors simultaneously in RSA 50 000 bus and coach trips done in the busiest 2 weeks Road-based public transport service required for General Spectators and mostly visitors to Gauteng during the 2010 FIFA World Cup tournament Operating Period for the services will be from 4 June 2010 to 14 July 2010 The Service shall be operated daily (Mondays to Sundays) from at least 05:00 in the morning with the last trips departing not earlier than 21:00 in both directions 15% of the seats shall be provided in the two peaks each, 09:00 - 11:00 and 17:00 - 19:00.

4. Benefits of Participation Access to loading and off-loading facilities at major transport facilities. GMA negotiated dedicated access to such facilities, which would be conveniently located and signed for passengers. The Contractor will be viewed by Government as an accredited public transport operator, in terms of the dissemination of information to the market. The GMA will provide the Contractor with a letter or certificate certifying that it had been appointed in terms of a contract for an application for temporary operating licences. (regulation 87/2009 in terms of section 96 of the NLTA (5/2009))

5. Routes and Destinations ORTIA and the Tshwane CBD; ORTIA and Sandton; ORTIA and the Joburg CBD; Lanseria Airport and the Tshwane CBD; Lanseria Airport and Sandton; and Tshwane CBD and Sandton. Important to note: GMA may decide to exclude the route between ORTIA and Sandton after conclusion of negotiations with Bombela

6. Passenger Forecasts Indicative passenger numbers provided in Schedule 3 are estimates only However, the GMA does not guarantee passenger numbers. Operating schedules/timetables for the Services must be developed, either based on the estimated numbers given in Schedule 3 or Bidders are to provide a motivation. Bidders must commit to have vehicles available to run according to the operating schedules/timetables agreed with the GMA.

7. Passenger Forecasts Event Public Transport Demand Profile per Day

8. Passenger Forecasts

9. Structure of the RFP

10. Conditions Bidder shall either be a Black Enterprise or a joint venture with Black Enterprise, where the Black Enterprise holds at least 25% Active Equity Bidder shall either be an Enterprise owned by minibus taxi operators or a joint venture, where taxi operators have a minimum of 30% participation Contractor(s) shall be obliged to provide a performance guarantee of at least R1 000 000 from a bank Bidders are to indicate their preparedness to contribute to the Social Investment Fund (SIF) and the extent to which they are prepared to contribute (Form 14) General Conditions of Contract (Schedule 4)

11. Vehicles All vehicles must conform to the requirements and regulations of the Road Traffic Act, 1989 or applicable legislation and applicable SABS specifications. All vehicles also shall conform to the following requirements: No vehicle with a hard seat is acceptable Not older than 5 years at the time of the event The body should be dent free Certificate of Fitness (COF) not older than 6 months prior to the start of event.

12. Fares & Ticketing Indicative fares are provided in Schedule 3 No financial support from any organ of state Fare revenue should cover all costs associated with rendering the service Bidders should indicate fares per corridor Form 10. Contractor will be responsible for: bookings ticket vending at or in close proximity of Hubs fare collection and revenue management No cash shall be handled on vehicles and all tickets shall be sold prior to boarding Any other means of selling tickets will be encouraged, i.e. off-site vending through third parties, internet, etc.

13. Penalties Services will be monitored by an independent entity(ies), i.e. Supervising and Monitoring Firm (SMF) Traded off against guarantee Penalties will be imposed for Failing to provide specified trips Providing trips that depart late Vehicle breakdowns and replacement vehicles not provided under certain conditions

15. Host Cities will provide electricity and water, ablution facilities and general way-finding.

16. Host Cities will provide general security, cleaning and management services.

17. Host Cities will provide adequate space for loading, off-loading and staging of vehicles.

18. Host Cities will not provide space for extensive holding of vehicles, depot facilities or sleeping grounds

20. Other Operational Matters (2) Contractor to make arrangements for depots, workshops and sleeping grounds, including refuelling, servicing and mechanical back-up Dissemination of information on the Service, shall be the primary responsibility of the Contractor Information kiosks, customer care, help desks and signage shall be provided at all Hubs by the Contractor Service is operated from airports, Bidders to make adequate allowance for luggage and provide information on how it to be accommodate, Form 15 Passenger Liability Insurance – clarity to be provided in Briefing Note

21. RFP Anticipated Timetable

22. Correspondence All enquiries or correspondence must be in writing It mayonly be directed to the GMA’s procurement representative MrMoagi Molefabangwe GMA Offices Tel: (011) 298 4907 e-mail address: moagim@gautrainpo.co.za

23. Proposal Submission Proposals must be placed in the Tender Box, at the office of the GMA 12th Floor, 1066 ABSA Building, 25 Prichard Street, Johannesburg, On or before 11:00 am on Monday, 16 February 2010 Late Proposals will be received and marked as late and may, at the GMA’s sole discretion, be considered

24. Certificate of Attendance Remember! It is essential to have Form 2: Certificate of Bidder’s Attendance at the Information Meeting SIGNED after the meeting.

25. Thank You Questions?