SlideShare a Scribd company logo
1 of 25
Flow Chart for Provident Fund & Pension
Presented by:
Topics covered
Registration Process
Transfer Process
PF Balance
PF Joint declaration by Employer & Employee
Provident Fund Withdrawal
Death Cases
Superannuation
Duplication of UAN
2
Registration Process
3
The new joinee (employee) in an organization will be given Form No. 2 (Revised) (Nomination)
at time of joining the organization. The form is required for the enrolment of Provident Fund &
Nominee details.
Along with the Form No. 2 one more extra form is to be filled by the new joinee at the time of
joining the organization i.e., the Form No. 11 Declaration form (for previous UAN and PF details).
4
Transfer Process
Transfer process relates to the transfer of Provident fund and Pension from the previous company
to the present company. The transfer of PF and pension is applicable when the employee has
multiple UAN no.
The employee’s UAN portal should be updated with all the details mentioned below-
Name of the employee as per Aadhar card
Father’s/ Husband Name along with relation
Gender
Correct date of Birth
Correct Date of Joining
Correct Date of Leaving
KYC Details- Pan Card, Aadhar Card and Bank details
The employee has to raise the transfer request from the present company’s UAN portal on
www.epfindia.gov.in . The transfer request should be approved by the both the employers
(previous & present company) through digital signature.
5
Online Transfer Procedure
In case the employees UAN no. has not been generated or is generated
but wish to do offline transfer, he/ she needs to fill the Form 13
(Transfer ) and get it stamped and signed by both the employers
(previous & present) and submit it to the respective employer by whom
the employee wants it to be processed ahead. The offline transfer
process takes 35-40 working days.
Employee has to mention the Emp ID on the top of the form to which
company he/ she wishes to submit.
6
Offline Transfer Procedure
To know the PF and Pension balance the employee can now get benefit of
downloading the live member passbook using their UAN no.
Link: www.epfindia.gov.in
Home page (EPFO Organization)
Our Services- Employees
UAN Member passbook
7
PF Balance
Form
The above mentioned Joint declaration form which further to be followed and
filled by the employee in case if there is mismatch in the below criteria’s on the
UAN portal of the employee.
Following documents required:
8
PF joint declaration by Employer & Employee
9
Provident Fund Withdrawal
The working employee should fulfill the criteria mentioned in the attached chart.
The form to be filled is the same PF withdrawal (Non-Aadhar) form and should be filed
accordingly.
The employee needs to (√) the option of PF part Withdrawal in the form.
The point no. 10 should be filled by the employee which is mandatory.
The undertaking declaration is one extra form that is to be filed by the employee and is
mandatory in case of housing loan/ purchase of site/ flat or for construction/ Addition,
alteration in existing house/ repayment of housing loan.
Documents required for Advance against PF
1 Pan card copy
1 Aadhar card copy
1 Cancelled cheque with name printed (if the name is not printed on the cheque kindly send
the cheque along with the bank statement copy or the passbook first page copy)
Additional documents as per the loan requirement (mentioned in the attached chart)
10
Advance against PF
11
PF Withdrawal
PF withdrawal process will happen only after 60 days from the date of Last working day in
the organization. The PF withdrawal (Non-Aadhar) form attached should be duly filled by the
employee as per the specimen that will be provided at the time of filling the said form.
Please follow the below criteria while marking (√) in the form.
 Service less than six months (Final PF Settlement)
 Service more than six months (Final PF Settlement and Pension Withdrawal Benefits)
Documents required for PF withdrawal
1 Pan card copy
1 Aadhar card copy
1 Cancelled cheque with name printed (if the name is not printed on the cheque kindly send
the cheque along with the bank statement copy or the passbook first page copy)
NOTE
The form 15g should be filled by the employee in case of service less than 5 years and
contribution exceeding Rs. 50,000. For reference find the below chart.
12
13
Death Cases
Following are the criteria for death while in service-
Following are the criteria for death away from service-
14
Death while in service
15
If Unmarried Member- Male- While in service
Original death certificate of member along with two Xerox copies
ID proof of Parents i.e., Pan Card, Aadhar Card, etc.
6 photographs of parents joint and single, each
Bank saving account should be opened separately of Father & Mother (Xerox copy of
passbook & any bank)
Bank pension account should be opened separately of Father & Mother (Xerox copy of
passbook & Nationalized bank)
Form 10D, form 20 and Form 5IF (Composite Claim for in death case) filled by Father &
Mother, separately
If Father applied for claim & Mother is no more provide death certificate of Mother.
If Mother applied for claim & Father is no more provide death certificate of Father.
2 Descriptive role forms to be filled by Father and Mother separately
If Unmarried Member- Female- While in service
Original death certificate of member along with two Xerox copies
ID proof of Parents i.e., Pan Card, Aadhar Card, etc.
6 photographs of parents joint and single, each
Bank saving account should be opened separately of Father & Mother (Xerox copy of
passbook & any bank)
Bank pension account should be opened separately of Father & Mother (Xerox copy of
passbook & Nationalized bank)
Form 10D, form 20 and Form 5IF (Composite Claim for in death case) filled by Father &
Mother, separately
If Father applied for claim & Mother is no more provide death certificate of Mother.
If Mother applied for claim & Father is no more provide death certificate of Father.
2 Descriptive role forms to be filled by Father and Mother separately
16
If Married Member-Male-While in service
Original death certificate of member along with two Xerox copies
ID proof of Spouse i.e., Pan Card, Aadhar Card, Marriage Certificate, etc.
6 photographs of Spouse and Children jointly
Birth Certificate of Child/ Children
Bank saving account should be opened separately of Spouse &Children (Xerox copy of
passbook & any bank)
Bank pension account should be opened separately of Spouse &Children (Xerox copy of
passbook & Nationalized bank)
Form 10D, form 20 and Form 5IF (Composite Claim for in death case) filled by Spouse
2 Descriptive role forms to be filled by the Spouse and Children separately
17
If Married Member-Female-While in service
Original death certificate of member along with two Xerox copies
ID proof of Spouse i.e., Pan Card, Aadhar Card, Marriage Certificate, etc.
6 photographs of Spouse and Children jointly
Birth Certificate of Child/ Children
Bank saving account should be opened separately of Spouse &Children (Xerox copy of
passbook & any bank)
Bank pension account should be opened separately of Spouse &Children (Xerox copy of
passbook & Nationalized bank)
Form 10D, form 20 and Form 5IF (Composite Claim for in death case) filled by Spouse
2 Descriptive role forms to be filled by the Spouse and Children separately
18
If Unmarried Member- Male- death away from service
Original death certificate of member along with two Xerox copies
ID proof of Parents i.e., Pan Card, Aadhar Card, etc.
6 photographs of parents joint and single, each
Bank saving account should be opened separately of Father & Mother (Xerox copy of
passbook & any bank)
Bank pension account should be opened separately of Father & Mother (Xerox copy of
passbook & Nationalized bank)
Form 20 (Composite Claim for in death case) ,Form 10C filled by Father & Mother,
separately
If Father applied for claim & Mother is no more provide death certificate of Mother.
If Mother applied for claim & Father is no more provide death certificate of Father.
2 Descriptive role forms to be filled by the Father and Mother separately
19
If Unmarried Member- Female- death away from service
Original death certificate of member along with two Xerox copies
ID proof of Parents i.e., Pan Card, Aadhar Card, etc.
6 photographs of parents joint and single, each
Bank saving account should be opened separately of Father & Mother (Xerox copy of
passbook & any bank)
Bank pension account should be opened separately of Father & Mother (Xerox copy of
passbook & Nationalized bank)
Form 20 (Composite Claim for in death case) ,Form 10C filled by Father & Mother,
separately
If Father applied for claim & Mother is no more provide death certificate of Mother.
If Mother applied for claim & Father is no more provide death certificate of Father.
2 Descriptive role forms to be filled by the Father and Mother separately
20
If Married Member-Male- death away from service
Original death certificate of member along with two Xerox copies
ID proof of Spouse i.e., Pan Card, Aadhar Card, Marriage Certificate, etc.
6 photographs of Spouse and Children jointly
Birth Certificate of Child/ Children
Bank saving account should be opened separately of Spouse &Children (Xerox copy of
passbook & any bank)
Bank pension account should be opened separately of Spouse &Children (Xerox copy of
passbook & Nationalized bank)
Form 10D, form 20 (Composite Claim for in death case) filled by Spouse
2 Descriptive role forms to be filled by the Spouse and Children separately
21
If Married Member-Female- death away from service
Original death certificate of member along with two Xerox copies
ID proof of Spouse i.e., Pan Card, Aadhar Card, Marriage Certificate, etc.
6 photographs of Spouse and Children jointly
Birth Certificate of Child/ Children
Bank saving account should be opened separately of Spouse &Children (Xerox copy of
passbook & any bank)
Bank pension account should be opened separately of Spouse &Children (Xerox copy of
passbook & Nationalized bank)
Form 10D, form 20 (Composite Claim for in death case) filled by Spouse
2 Descriptive role forms to be filled by the Spouse and Children separately
22
In case if the employee completes 10 years’ service in same
organization and fulfills the EPS age criteria ie., 58 years of his/
her age then he/ she is applicable for Superannuation Pension.
The specimen form 10D is attached.
23
Superannuation
When the employee has his/ her old UAN no. of previous company and the
new UAN no. has been generated in the present company.
There are two suggestions for this-
 Transfer PF amount from Old company to Present company (online/ offline)
 PF withdrawal from Previous company
24
Duplication of UAN
Flow chart for pf & pension

More Related Content

What's hot

Benefits Under Epf.Ppt
Benefits Under Epf.PptBenefits Under Epf.Ppt
Benefits Under Epf.Pptsatyam mishra
 
How you can get a higher pension from EPFO beyond ceiling limit?
How you can get a higher pension from EPFO beyond ceiling limit?How you can get a higher pension from EPFO beyond ceiling limit?
How you can get a higher pension from EPFO beyond ceiling limit?Amitava Nag
 
PPT on "Provident Fund & MP Act 1952" of India.
PPT on "Provident Fund & MP Act 1952" of India.PPT on "Provident Fund & MP Act 1952" of India.
PPT on "Provident Fund & MP Act 1952" of India.Anshu Shekhar Singh
 
PPT on Provident fund New Amendments 2020 : THE EMPLOYEES' PROVIDENT FUNDS AN...
PPT on Provident fund New Amendments 2020 : THE EMPLOYEES' PROVIDENT FUNDS AN...PPT on Provident fund New Amendments 2020 : THE EMPLOYEES' PROVIDENT FUNDS AN...
PPT on Provident fund New Amendments 2020 : THE EMPLOYEES' PROVIDENT FUNDS AN...PradiptaKumarRout
 
Provident fund act, 1952
Provident fund act, 1952Provident fund act, 1952
Provident fund act, 1952pankajshukla87
 
Set up an HR Department in an Organization
Set up an HR Department in an OrganizationSet up an HR Department in an Organization
Set up an HR Department in an Organizationkkshalini
 
Employee marriage gift policy
Employee marriage gift policyEmployee marriage gift policy
Employee marriage gift policyMoney Arora
 
Code on social security, 2020 Part II
Code on social security, 2020  Part IICode on social security, 2020  Part II
Code on social security, 2020 Part IIDVSResearchFoundatio
 
Human Resource Performance Management System
Human Resource Performance Management SystemHuman Resource Performance Management System
Human Resource Performance Management SystemPrajakta Talathi
 
Ppt on epf act 1952
Ppt on epf act 1952Ppt on epf act 1952
Ppt on epf act 1952renkey
 
Pf & miscellaneous provisions act
Pf & miscellaneous provisions actPf & miscellaneous provisions act
Pf & miscellaneous provisions actPriya Ammu
 
Employee compensation under esi & pf
Employee compensation under esi & pfEmployee compensation under esi & pf
Employee compensation under esi & pfAltacit Global
 

What's hot (20)

Benefits Under Epf.Ppt
Benefits Under Epf.PptBenefits Under Epf.Ppt
Benefits Under Epf.Ppt
 
Understand your EPF
Understand your EPFUnderstand your EPF
Understand your EPF
 
How you can get a higher pension from EPFO beyond ceiling limit?
How you can get a higher pension from EPFO beyond ceiling limit?How you can get a higher pension from EPFO beyond ceiling limit?
How you can get a higher pension from EPFO beyond ceiling limit?
 
ESIC & PF
ESIC & PFESIC & PF
ESIC & PF
 
Epf act 1952
Epf act 1952Epf act 1952
Epf act 1952
 
PPT on "Provident Fund & MP Act 1952" of India.
PPT on "Provident Fund & MP Act 1952" of India.PPT on "Provident Fund & MP Act 1952" of India.
PPT on "Provident Fund & MP Act 1952" of India.
 
PPT on Provident fund New Amendments 2020 : THE EMPLOYEES' PROVIDENT FUNDS AN...
PPT on Provident fund New Amendments 2020 : THE EMPLOYEES' PROVIDENT FUNDS AN...PPT on Provident fund New Amendments 2020 : THE EMPLOYEES' PROVIDENT FUNDS AN...
PPT on Provident fund New Amendments 2020 : THE EMPLOYEES' PROVIDENT FUNDS AN...
 
Provident fund act, 1952
Provident fund act, 1952Provident fund act, 1952
Provident fund act, 1952
 
Understand ESIC
Understand ESICUnderstand ESIC
Understand ESIC
 
1 epf ppt
1 epf ppt1 epf ppt
1 epf ppt
 
Set up an HR Department in an Organization
Set up an HR Department in an OrganizationSet up an HR Department in an Organization
Set up an HR Department in an Organization
 
Employee marriage gift policy
Employee marriage gift policyEmployee marriage gift policy
Employee marriage gift policy
 
Code on social security, 2020 Part II
Code on social security, 2020  Part IICode on social security, 2020  Part II
Code on social security, 2020 Part II
 
Epf
EpfEpf
Epf
 
Joining Formalities
Joining FormalitiesJoining Formalities
Joining Formalities
 
Human Resource Performance Management System
Human Resource Performance Management SystemHuman Resource Performance Management System
Human Resource Performance Management System
 
Bonus Act
Bonus ActBonus Act
Bonus Act
 
Ppt on epf act 1952
Ppt on epf act 1952Ppt on epf act 1952
Ppt on epf act 1952
 
Pf & miscellaneous provisions act
Pf & miscellaneous provisions actPf & miscellaneous provisions act
Pf & miscellaneous provisions act
 
Employee compensation under esi & pf
Employee compensation under esi & pfEmployee compensation under esi & pf
Employee compensation under esi & pf
 

Similar to Flow chart for pf & pension

Form10 d instructions_eng
Form10 d instructions_engForm10 d instructions_eng
Form10 d instructions_engSuresh Murugan
 
Desh Apnayen - Growing up in a democracy
Desh Apnayen - Growing up in a democracyDesh Apnayen - Growing up in a democracy
Desh Apnayen - Growing up in a democracyDesh Apnayen
 
EPF and EPS in India
EPF and EPS in IndiaEPF and EPS in India
EPF and EPS in IndiaAshi Anjum
 
Official Guidelines for Voter Registration (Form 6)
Official Guidelines for Voter Registration (Form 6)Official Guidelines for Voter Registration (Form 6)
Official Guidelines for Voter Registration (Form 6)himaenshu
 
Discuss about e-filing of it and preparation and issue of form 16 and form c.
Discuss about e-filing of it and preparation and issue of form 16 and form c. Discuss about e-filing of it and preparation and issue of form 16 and form c.
Discuss about e-filing of it and preparation and issue of form 16 and form c. Sundar B N
 
Desh Apnayen - Growing up in a democracy
Desh Apnayen - Growing up in a democracyDesh Apnayen - Growing up in a democracy
Desh Apnayen - Growing up in a democracyDesh Apnayen
 
Growing up in a Democracy
Growing up in a DemocracyGrowing up in a Democracy
Growing up in a DemocracyDesh Apnayen
 
PowerPoint Presentation on Provident Fund System in India
PowerPoint Presentation on Provident Fund System in IndiaPowerPoint Presentation on Provident Fund System in India
PowerPoint Presentation on Provident Fund System in Indianihirajoshi2023
 
PF, PENSION & EDLI - Copy.pptx
PF, PENSION & EDLI - Copy.pptxPF, PENSION & EDLI - Copy.pptx
PF, PENSION & EDLI - Copy.pptxRananjayPathak2
 
Pag Ibig Calamity Loan
Pag Ibig Calamity LoanPag Ibig Calamity Loan
Pag Ibig Calamity LoanKristian Monge
 
Pag Ibig Calamity loanapplication v05
Pag Ibig Calamity loanapplication v05Pag Ibig Calamity loanapplication v05
Pag Ibig Calamity loanapplication v05Kristian Monge
 

Similar to Flow chart for pf & pension (20)

Pf details
Pf detailsPf details
Pf details
 
EPF FORM 5
EPF FORM 5EPF FORM 5
EPF FORM 5
 
Form10 d instructions_eng
Form10 d instructions_engForm10 d instructions_eng
Form10 d instructions_eng
 
Desh Apnayen - Growing up in a democracy
Desh Apnayen - Growing up in a democracyDesh Apnayen - Growing up in a democracy
Desh Apnayen - Growing up in a democracy
 
Ss 5
Ss 5Ss 5
Ss 5
 
Claim edli
Claim edliClaim edli
Claim edli
 
PF - CLAIM EDLI
PF - CLAIM EDLIPF - CLAIM EDLI
PF - CLAIM EDLI
 
EPF and EPS in India
EPF and EPS in IndiaEPF and EPS in India
EPF and EPS in India
 
Official Guidelines for Voter Registration (Form 6)
Official Guidelines for Voter Registration (Form 6)Official Guidelines for Voter Registration (Form 6)
Official Guidelines for Voter Registration (Form 6)
 
Discuss about e-filing of it and preparation and issue of form 16 and form c.
Discuss about e-filing of it and preparation and issue of form 16 and form c. Discuss about e-filing of it and preparation and issue of form 16 and form c.
Discuss about e-filing of it and preparation and issue of form 16 and form c.
 
Desh Apnayen - Growing up in a democracy
Desh Apnayen - Growing up in a democracyDesh Apnayen - Growing up in a democracy
Desh Apnayen - Growing up in a democracy
 
Growing up in a Democracy
Growing up in a DemocracyGrowing up in a Democracy
Growing up in a Democracy
 
Form 6 procedure
Form 6 procedureForm 6 procedure
Form 6 procedure
 
PowerPoint Presentation on Provident Fund System in India
PowerPoint Presentation on Provident Fund System in IndiaPowerPoint Presentation on Provident Fund System in India
PowerPoint Presentation on Provident Fund System in India
 
ds3053.pdf
ds3053.pdfds3053.pdf
ds3053.pdf
 
PF, PENSION & EDLI - Copy.pptx
PF, PENSION & EDLI - Copy.pptxPF, PENSION & EDLI - Copy.pptx
PF, PENSION & EDLI - Copy.pptx
 
Appointment reciept
Appointment recieptAppointment reciept
Appointment reciept
 
Pag Ibig Calamity Loan
Pag Ibig Calamity LoanPag Ibig Calamity Loan
Pag Ibig Calamity Loan
 
Pag Ibig Calamity loanapplication v05
Pag Ibig Calamity loanapplication v05Pag Ibig Calamity loanapplication v05
Pag Ibig Calamity loanapplication v05
 
C:\fakepath\ss 5
C:\fakepath\ss 5C:\fakepath\ss 5
C:\fakepath\ss 5
 

More from GaurangiS

Network structure
Network structureNetwork structure
Network structureGaurangiS
 
Outbound training
Outbound trainingOutbound training
Outbound trainingGaurangiS
 
Parle products pvt
Parle products pvtParle products pvt
Parle products pvtGaurangiS
 
Hierarchy of strategies
Hierarchy of strategiesHierarchy of strategies
Hierarchy of strategiesGaurangiS
 
Competency csr
Competency csrCompetency csr
Competency csrGaurangiS
 
Competency framework
Competency frameworkCompetency framework
Competency frameworkGaurangiS
 
Gratuity act
Gratuity actGratuity act
Gratuity actGaurangiS
 

More from GaurangiS (11)

Km cycle
Km cycleKm cycle
Km cycle
 
Ihrm
IhrmIhrm
Ihrm
 
Network structure
Network structureNetwork structure
Network structure
 
Outbound training
Outbound trainingOutbound training
Outbound training
 
Hra
HraHra
Hra
 
Parle products pvt
Parle products pvtParle products pvt
Parle products pvt
 
Hierarchy of strategies
Hierarchy of strategiesHierarchy of strategies
Hierarchy of strategies
 
Competency csr
Competency csrCompetency csr
Competency csr
 
Competency framework
Competency frameworkCompetency framework
Competency framework
 
Gratuity act
Gratuity actGratuity act
Gratuity act
 
Viva imr
Viva imrViva imr
Viva imr
 

Recently uploaded

Webinar - Q2 2024: What’s New in MarketPay
Webinar - Q2 2024: What’s New in MarketPayWebinar - Q2 2024: What’s New in MarketPay
Webinar - Q2 2024: What’s New in MarketPayPayScale, Inc.
 
A Proven #1 Prospecting Hack You're Missing Out On
A Proven #1 Prospecting Hack You're Missing Out OnA Proven #1 Prospecting Hack You're Missing Out On
A Proven #1 Prospecting Hack You're Missing Out Onfross37
 
Presentation on HR for Weekly Review Meeting
Presentation on HR for Weekly Review MeetingPresentation on HR for Weekly Review Meeting
Presentation on HR for Weekly Review MeetingAlokChatterjee16
 
The No-Nonsense Guide to Choosing the Right Human Resources Management Softwa...
The No-Nonsense Guide to Choosing the Right Human Resources Management Softwa...The No-Nonsense Guide to Choosing the Right Human Resources Management Softwa...
The No-Nonsense Guide to Choosing the Right Human Resources Management Softwa...HRMantra Software Pvt. Ltd
 
Market Signals – Global Job Market Trends – March 2024 summarized!
Market Signals – Global Job Market Trends – March 2024 summarized!Market Signals – Global Job Market Trends – March 2024 summarized!
Market Signals – Global Job Market Trends – March 2024 summarized!Career Angels
 
Salary Survey 2024 For Employers to Hire Remotely From India
Salary Survey 2024 For Employers to Hire Remotely From IndiaSalary Survey 2024 For Employers to Hire Remotely From India
Salary Survey 2024 For Employers to Hire Remotely From IndiaNayantikaSrivastava1
 
The Engagement Engine: Strategies for Building a High-Performance Culture
The Engagement Engine: Strategies for Building a High-Performance CultureThe Engagement Engine: Strategies for Building a High-Performance Culture
The Engagement Engine: Strategies for Building a High-Performance CultureAggregage
 
7 non-negotiable roles of Human Resource Management
7 non-negotiable roles of Human Resource Management7 non-negotiable roles of Human Resource Management
7 non-negotiable roles of Human Resource ManagementHireQuotient
 

Recently uploaded (8)

Webinar - Q2 2024: What’s New in MarketPay
Webinar - Q2 2024: What’s New in MarketPayWebinar - Q2 2024: What’s New in MarketPay
Webinar - Q2 2024: What’s New in MarketPay
 
A Proven #1 Prospecting Hack You're Missing Out On
A Proven #1 Prospecting Hack You're Missing Out OnA Proven #1 Prospecting Hack You're Missing Out On
A Proven #1 Prospecting Hack You're Missing Out On
 
Presentation on HR for Weekly Review Meeting
Presentation on HR for Weekly Review MeetingPresentation on HR for Weekly Review Meeting
Presentation on HR for Weekly Review Meeting
 
The No-Nonsense Guide to Choosing the Right Human Resources Management Softwa...
The No-Nonsense Guide to Choosing the Right Human Resources Management Softwa...The No-Nonsense Guide to Choosing the Right Human Resources Management Softwa...
The No-Nonsense Guide to Choosing the Right Human Resources Management Softwa...
 
Market Signals – Global Job Market Trends – March 2024 summarized!
Market Signals – Global Job Market Trends – March 2024 summarized!Market Signals – Global Job Market Trends – March 2024 summarized!
Market Signals – Global Job Market Trends – March 2024 summarized!
 
Salary Survey 2024 For Employers to Hire Remotely From India
Salary Survey 2024 For Employers to Hire Remotely From IndiaSalary Survey 2024 For Employers to Hire Remotely From India
Salary Survey 2024 For Employers to Hire Remotely From India
 
The Engagement Engine: Strategies for Building a High-Performance Culture
The Engagement Engine: Strategies for Building a High-Performance CultureThe Engagement Engine: Strategies for Building a High-Performance Culture
The Engagement Engine: Strategies for Building a High-Performance Culture
 
7 non-negotiable roles of Human Resource Management
7 non-negotiable roles of Human Resource Management7 non-negotiable roles of Human Resource Management
7 non-negotiable roles of Human Resource Management
 

Flow chart for pf & pension

  • 1. Flow Chart for Provident Fund & Pension Presented by:
  • 2. Topics covered Registration Process Transfer Process PF Balance PF Joint declaration by Employer & Employee Provident Fund Withdrawal Death Cases Superannuation Duplication of UAN 2
  • 3. Registration Process 3 The new joinee (employee) in an organization will be given Form No. 2 (Revised) (Nomination) at time of joining the organization. The form is required for the enrolment of Provident Fund & Nominee details. Along with the Form No. 2 one more extra form is to be filled by the new joinee at the time of joining the organization i.e., the Form No. 11 Declaration form (for previous UAN and PF details).
  • 4. 4 Transfer Process Transfer process relates to the transfer of Provident fund and Pension from the previous company to the present company. The transfer of PF and pension is applicable when the employee has multiple UAN no.
  • 5. The employee’s UAN portal should be updated with all the details mentioned below- Name of the employee as per Aadhar card Father’s/ Husband Name along with relation Gender Correct date of Birth Correct Date of Joining Correct Date of Leaving KYC Details- Pan Card, Aadhar Card and Bank details The employee has to raise the transfer request from the present company’s UAN portal on www.epfindia.gov.in . The transfer request should be approved by the both the employers (previous & present company) through digital signature. 5 Online Transfer Procedure
  • 6. In case the employees UAN no. has not been generated or is generated but wish to do offline transfer, he/ she needs to fill the Form 13 (Transfer ) and get it stamped and signed by both the employers (previous & present) and submit it to the respective employer by whom the employee wants it to be processed ahead. The offline transfer process takes 35-40 working days. Employee has to mention the Emp ID on the top of the form to which company he/ she wishes to submit. 6 Offline Transfer Procedure
  • 7. To know the PF and Pension balance the employee can now get benefit of downloading the live member passbook using their UAN no. Link: www.epfindia.gov.in Home page (EPFO Organization) Our Services- Employees UAN Member passbook 7 PF Balance
  • 8. Form The above mentioned Joint declaration form which further to be followed and filled by the employee in case if there is mismatch in the below criteria’s on the UAN portal of the employee. Following documents required: 8 PF joint declaration by Employer & Employee
  • 10. The working employee should fulfill the criteria mentioned in the attached chart. The form to be filled is the same PF withdrawal (Non-Aadhar) form and should be filed accordingly. The employee needs to (√) the option of PF part Withdrawal in the form. The point no. 10 should be filled by the employee which is mandatory. The undertaking declaration is one extra form that is to be filed by the employee and is mandatory in case of housing loan/ purchase of site/ flat or for construction/ Addition, alteration in existing house/ repayment of housing loan. Documents required for Advance against PF 1 Pan card copy 1 Aadhar card copy 1 Cancelled cheque with name printed (if the name is not printed on the cheque kindly send the cheque along with the bank statement copy or the passbook first page copy) Additional documents as per the loan requirement (mentioned in the attached chart) 10 Advance against PF
  • 11. 11 PF Withdrawal PF withdrawal process will happen only after 60 days from the date of Last working day in the organization. The PF withdrawal (Non-Aadhar) form attached should be duly filled by the employee as per the specimen that will be provided at the time of filling the said form. Please follow the below criteria while marking (√) in the form.  Service less than six months (Final PF Settlement)  Service more than six months (Final PF Settlement and Pension Withdrawal Benefits) Documents required for PF withdrawal 1 Pan card copy 1 Aadhar card copy 1 Cancelled cheque with name printed (if the name is not printed on the cheque kindly send the cheque along with the bank statement copy or the passbook first page copy)
  • 12. NOTE The form 15g should be filled by the employee in case of service less than 5 years and contribution exceeding Rs. 50,000. For reference find the below chart. 12
  • 14. Following are the criteria for death while in service- Following are the criteria for death away from service- 14
  • 15. Death while in service 15 If Unmarried Member- Male- While in service Original death certificate of member along with two Xerox copies ID proof of Parents i.e., Pan Card, Aadhar Card, etc. 6 photographs of parents joint and single, each Bank saving account should be opened separately of Father & Mother (Xerox copy of passbook & any bank) Bank pension account should be opened separately of Father & Mother (Xerox copy of passbook & Nationalized bank) Form 10D, form 20 and Form 5IF (Composite Claim for in death case) filled by Father & Mother, separately If Father applied for claim & Mother is no more provide death certificate of Mother. If Mother applied for claim & Father is no more provide death certificate of Father. 2 Descriptive role forms to be filled by Father and Mother separately
  • 16. If Unmarried Member- Female- While in service Original death certificate of member along with two Xerox copies ID proof of Parents i.e., Pan Card, Aadhar Card, etc. 6 photographs of parents joint and single, each Bank saving account should be opened separately of Father & Mother (Xerox copy of passbook & any bank) Bank pension account should be opened separately of Father & Mother (Xerox copy of passbook & Nationalized bank) Form 10D, form 20 and Form 5IF (Composite Claim for in death case) filled by Father & Mother, separately If Father applied for claim & Mother is no more provide death certificate of Mother. If Mother applied for claim & Father is no more provide death certificate of Father. 2 Descriptive role forms to be filled by Father and Mother separately 16
  • 17. If Married Member-Male-While in service Original death certificate of member along with two Xerox copies ID proof of Spouse i.e., Pan Card, Aadhar Card, Marriage Certificate, etc. 6 photographs of Spouse and Children jointly Birth Certificate of Child/ Children Bank saving account should be opened separately of Spouse &Children (Xerox copy of passbook & any bank) Bank pension account should be opened separately of Spouse &Children (Xerox copy of passbook & Nationalized bank) Form 10D, form 20 and Form 5IF (Composite Claim for in death case) filled by Spouse 2 Descriptive role forms to be filled by the Spouse and Children separately 17
  • 18. If Married Member-Female-While in service Original death certificate of member along with two Xerox copies ID proof of Spouse i.e., Pan Card, Aadhar Card, Marriage Certificate, etc. 6 photographs of Spouse and Children jointly Birth Certificate of Child/ Children Bank saving account should be opened separately of Spouse &Children (Xerox copy of passbook & any bank) Bank pension account should be opened separately of Spouse &Children (Xerox copy of passbook & Nationalized bank) Form 10D, form 20 and Form 5IF (Composite Claim for in death case) filled by Spouse 2 Descriptive role forms to be filled by the Spouse and Children separately 18
  • 19. If Unmarried Member- Male- death away from service Original death certificate of member along with two Xerox copies ID proof of Parents i.e., Pan Card, Aadhar Card, etc. 6 photographs of parents joint and single, each Bank saving account should be opened separately of Father & Mother (Xerox copy of passbook & any bank) Bank pension account should be opened separately of Father & Mother (Xerox copy of passbook & Nationalized bank) Form 20 (Composite Claim for in death case) ,Form 10C filled by Father & Mother, separately If Father applied for claim & Mother is no more provide death certificate of Mother. If Mother applied for claim & Father is no more provide death certificate of Father. 2 Descriptive role forms to be filled by the Father and Mother separately 19
  • 20. If Unmarried Member- Female- death away from service Original death certificate of member along with two Xerox copies ID proof of Parents i.e., Pan Card, Aadhar Card, etc. 6 photographs of parents joint and single, each Bank saving account should be opened separately of Father & Mother (Xerox copy of passbook & any bank) Bank pension account should be opened separately of Father & Mother (Xerox copy of passbook & Nationalized bank) Form 20 (Composite Claim for in death case) ,Form 10C filled by Father & Mother, separately If Father applied for claim & Mother is no more provide death certificate of Mother. If Mother applied for claim & Father is no more provide death certificate of Father. 2 Descriptive role forms to be filled by the Father and Mother separately 20
  • 21. If Married Member-Male- death away from service Original death certificate of member along with two Xerox copies ID proof of Spouse i.e., Pan Card, Aadhar Card, Marriage Certificate, etc. 6 photographs of Spouse and Children jointly Birth Certificate of Child/ Children Bank saving account should be opened separately of Spouse &Children (Xerox copy of passbook & any bank) Bank pension account should be opened separately of Spouse &Children (Xerox copy of passbook & Nationalized bank) Form 10D, form 20 (Composite Claim for in death case) filled by Spouse 2 Descriptive role forms to be filled by the Spouse and Children separately 21
  • 22. If Married Member-Female- death away from service Original death certificate of member along with two Xerox copies ID proof of Spouse i.e., Pan Card, Aadhar Card, Marriage Certificate, etc. 6 photographs of Spouse and Children jointly Birth Certificate of Child/ Children Bank saving account should be opened separately of Spouse &Children (Xerox copy of passbook & any bank) Bank pension account should be opened separately of Spouse &Children (Xerox copy of passbook & Nationalized bank) Form 10D, form 20 (Composite Claim for in death case) filled by Spouse 2 Descriptive role forms to be filled by the Spouse and Children separately 22
  • 23. In case if the employee completes 10 years’ service in same organization and fulfills the EPS age criteria ie., 58 years of his/ her age then he/ she is applicable for Superannuation Pension. The specimen form 10D is attached. 23 Superannuation
  • 24. When the employee has his/ her old UAN no. of previous company and the new UAN no. has been generated in the present company. There are two suggestions for this-  Transfer PF amount from Old company to Present company (online/ offline)  PF withdrawal from Previous company 24 Duplication of UAN