Prepared the flow chart of PF & Pension withdrawal in all aspects for client understanding

1. Flow Chart for Provident Fund & Pension
Presented by:

2. Topics covered
Registration Process
Transfer Process
PF Balance
PF Joint declaration by Employer & Employee
Provident Fund Withdrawal
Death Cases
Superannuation
Duplication of UAN
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3. Registration Process
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The new joinee (employee) in an organization will be given Form No. 2 (Revised) (Nomination)
at time of joining the organization. The form is required for the enrolment of Provident Fund &
Nominee details.
Along with the Form No. 2 one more extra form is to be filled by the new joinee at the time of
joining the organization i.e., the Form No. 11 Declaration form (for previous UAN and PF details).

4. 4
Transfer Process
Transfer process relates to the transfer of Provident fund and Pension from the previous company
to the present company. The transfer of PF and pension is applicable when the employee has
multiple UAN no.

5. The employee’s UAN portal should be updated with all the details mentioned below-
Name of the employee as per Aadhar card
Father’s/ Husband Name along with relation
Gender
Correct date of Birth
Correct Date of Joining
Correct Date of Leaving
KYC Details- Pan Card, Aadhar Card and Bank details
The employee has to raise the transfer request from the present company’s UAN portal on
www.epfindia.gov.in . The transfer request should be approved by the both the employers
(previous & present company) through digital signature.
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Online Transfer Procedure

6. In case the employees UAN no. has not been generated or is generated
but wish to do offline transfer, he/ she needs to fill the Form 13
(Transfer ) and get it stamped and signed by both the employers
(previous & present) and submit it to the respective employer by whom
the employee wants it to be processed ahead. The offline transfer
process takes 35-40 working days.
Employee has to mention the Emp ID on the top of the form to which
company he/ she wishes to submit.
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Offline Transfer Procedure

7. To know the PF and Pension balance the employee can now get benefit of
downloading the live member passbook using their UAN no.
Link: www.epfindia.gov.in
Home page (EPFO Organization)
Our Services- Employees
UAN Member passbook
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PF Balance

8. Form
The above mentioned Joint declaration form which further to be followed and
filled by the employee in case if there is mismatch in the below criteria’s on the
UAN portal of the employee.
Following documents required:
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PF joint declaration by Employer & Employee

9. 9
Provident Fund Withdrawal

10. The working employee should fulfill the criteria mentioned in the attached chart.
The form to be filled is the same PF withdrawal (Non-Aadhar) form and should be filed
accordingly.
The employee needs to (√) the option of PF part Withdrawal in the form.
The point no. 10 should be filled by the employee which is mandatory.
The undertaking declaration is one extra form that is to be filed by the employee and is
mandatory in case of housing loan/ purchase of site/ flat or for construction/ Addition,
alteration in existing house/ repayment of housing loan.
Documents required for Advance against PF
1 Pan card copy
1 Aadhar card copy
1 Cancelled cheque with name printed (if the name is not printed on the cheque kindly send
the cheque along with the bank statement copy or the passbook first page copy)
Additional documents as per the loan requirement (mentioned in the attached chart)
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Advance against PF

11. 11
PF Withdrawal
PF withdrawal process will happen only after 60 days from the date of Last working day in
the organization. The PF withdrawal (Non-Aadhar) form attached should be duly filled by the
employee as per the specimen that will be provided at the time of filling the said form.
Please follow the below criteria while marking (√) in the form.
 Service less than six months (Final PF Settlement)
 Service more than six months (Final PF Settlement and Pension Withdrawal Benefits)
Documents required for PF withdrawal
1 Pan card copy
1 Aadhar card copy
1 Cancelled cheque with name printed (if the name is not printed on the cheque kindly send
the cheque along with the bank statement copy or the passbook first page copy)

12. NOTE
The form 15g should be filled by the employee in case of service less than 5 years and
contribution exceeding Rs. 50,000. For reference find the below chart.
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13. 13
Death Cases

14. Following are the criteria for death while in service-
Following are the criteria for death away from service-
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15. Death while in service
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If Unmarried Member- Male- While in service
Original death certificate of member along with two Xerox copies
ID proof of Parents i.e., Pan Card, Aadhar Card, etc.
6 photographs of parents joint and single, each
Bank saving account should be opened separately of Father & Mother (Xerox copy of
passbook & any bank)
Bank pension account should be opened separately of Father & Mother (Xerox copy of
passbook & Nationalized bank)
Form 10D, form 20 and Form 5IF (Composite Claim for in death case) filled by Father &
Mother, separately
If Father applied for claim & Mother is no more provide death certificate of Mother.
If Mother applied for claim & Father is no more provide death certificate of Father.
2 Descriptive role forms to be filled by Father and Mother separately

16. If Unmarried Member- Female- While in service
Original death certificate of member along with two Xerox copies
ID proof of Parents i.e., Pan Card, Aadhar Card, etc.
6 photographs of parents joint and single, each
Bank saving account should be opened separately of Father & Mother (Xerox copy of
passbook & any bank)
Bank pension account should be opened separately of Father & Mother (Xerox copy of
passbook & Nationalized bank)
Form 10D, form 20 and Form 5IF (Composite Claim for in death case) filled by Father &
Mother, separately
If Father applied for claim & Mother is no more provide death certificate of Mother.
If Mother applied for claim & Father is no more provide death certificate of Father.
2 Descriptive role forms to be filled by Father and Mother separately
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17. If Married Member-Male-While in service
Original death certificate of member along with two Xerox copies
ID proof of Spouse i.e., Pan Card, Aadhar Card, Marriage Certificate, etc.
6 photographs of Spouse and Children jointly
Birth Certificate of Child/ Children
Bank saving account should be opened separately of Spouse &Children (Xerox copy of
passbook & any bank)
Bank pension account should be opened separately of Spouse &Children (Xerox copy of
passbook & Nationalized bank)
Form 10D, form 20 and Form 5IF (Composite Claim for in death case) filled by Spouse
2 Descriptive role forms to be filled by the Spouse and Children separately
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18. If Married Member-Female-While in service
Original death certificate of member along with two Xerox copies
ID proof of Spouse i.e., Pan Card, Aadhar Card, Marriage Certificate, etc.
6 photographs of Spouse and Children jointly
Birth Certificate of Child/ Children
Bank saving account should be opened separately of Spouse &Children (Xerox copy of
passbook & any bank)
Bank pension account should be opened separately of Spouse &Children (Xerox copy of
passbook & Nationalized bank)
Form 10D, form 20 and Form 5IF (Composite Claim for in death case) filled by Spouse
2 Descriptive role forms to be filled by the Spouse and Children separately
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19. If Unmarried Member- Male- death away from service
Original death certificate of member along with two Xerox copies
ID proof of Parents i.e., Pan Card, Aadhar Card, etc.
6 photographs of parents joint and single, each
Bank saving account should be opened separately of Father & Mother (Xerox copy of
passbook & any bank)
Bank pension account should be opened separately of Father & Mother (Xerox copy of
passbook & Nationalized bank)
Form 20 (Composite Claim for in death case) ,Form 10C filled by Father & Mother,
separately
If Father applied for claim & Mother is no more provide death certificate of Mother.
If Mother applied for claim & Father is no more provide death certificate of Father.
2 Descriptive role forms to be filled by the Father and Mother separately
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20. If Unmarried Member- Female- death away from service
Original death certificate of member along with two Xerox copies
ID proof of Parents i.e., Pan Card, Aadhar Card, etc.
6 photographs of parents joint and single, each
Bank saving account should be opened separately of Father & Mother (Xerox copy of
passbook & any bank)
Bank pension account should be opened separately of Father & Mother (Xerox copy of
passbook & Nationalized bank)
Form 20 (Composite Claim for in death case) ,Form 10C filled by Father & Mother,
separately
If Father applied for claim & Mother is no more provide death certificate of Mother.
If Mother applied for claim & Father is no more provide death certificate of Father.
2 Descriptive role forms to be filled by the Father and Mother separately
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21. If Married Member-Male- death away from service
Original death certificate of member along with two Xerox copies
ID proof of Spouse i.e., Pan Card, Aadhar Card, Marriage Certificate, etc.
6 photographs of Spouse and Children jointly
Birth Certificate of Child/ Children
Bank saving account should be opened separately of Spouse &Children (Xerox copy of
passbook & any bank)
Bank pension account should be opened separately of Spouse &Children (Xerox copy of
passbook & Nationalized bank)
Form 10D, form 20 (Composite Claim for in death case) filled by Spouse
2 Descriptive role forms to be filled by the Spouse and Children separately
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22. If Married Member-Female- death away from service
Original death certificate of member along with two Xerox copies
ID proof of Spouse i.e., Pan Card, Aadhar Card, Marriage Certificate, etc.
6 photographs of Spouse and Children jointly
Birth Certificate of Child/ Children
Bank saving account should be opened separately of Spouse &Children (Xerox copy of
passbook & any bank)
Bank pension account should be opened separately of Spouse &Children (Xerox copy of
passbook & Nationalized bank)
Form 10D, form 20 (Composite Claim for in death case) filled by Spouse
2 Descriptive role forms to be filled by the Spouse and Children separately
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23. In case if the employee completes 10 years’ service in same
organization and fulfills the EPS age criteria ie., 58 years of his/
her age then he/ she is applicable for Superannuation Pension.
The specimen form 10D is attached.
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Superannuation

24. When the employee has his/ her old UAN no. of previous company and the
new UAN no. has been generated in the present company.
There are two suggestions for this-
 Transfer PF amount from Old company to Present company (online/ offline)
 PF withdrawal from Previous company
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Duplication of UAN