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1. E-MAIL

2. INDEX
E-mail is used to communicate in many settings. Effective use
of email requires a clear sense of the purpose for writing, as
well as a clear statement of the message. To explore how to
use email effectively, choose any of the items below:
• Introduction
• Uses
• Diagram
• Advantages
• Disadvantages

3. INTRODUCTION
Electronic mail, commonly called email or e-mail, is a method of
exchanging digital messages from an author to one or more
recipients. Modern email operates across the internet or other
computer networks. Some early email systems required that the
author and the recipient both be online at the same time, in
common with instant messaging. Today's email systems are
based on a store and-forward model. Email servers accept,
forward, deliver and store messages. Neither the users nor their
computers are required to be online simultaneously; they need
connect only briefly, typically to an email server, for as long as it

4. E-MAIL USES
Email Uses Email allows individuals and groups to Communicate with one
another. Imagine that you've been asked to coordinate work on a proposal to
address a problem in your dorm or Greek organization. You need to get
Information and ideas from people living in your dorm or house, from
members of the Surrounding community, from university officials, and perhaps
other groups.
• Information Interchange
• Brain Storming and Problem Solving
• Record Keeping • Group Work
• Staying in Touch Professionally
• Staying in Touch Socially
• Transmitting Documents

5. DIAGRA
M

6. ADVANTAGES
• Cheap. Once you’re online, there is no further expense. • Easy to
reference. Sent and received messages and attachments can be
stored safely, logically and reliably.
• Easy to use. Once you’re set up, sending and receiving messages is
simple. That goes for a host of other email functions. Data storage
and contacts can be accessed quickly and easily.
• Fast. Message to send? Done, under a second! Email is by far the
fastest form of written communication.
• Global. Web based email means you can access your messages
anywhere online. Going oversees? Before you go, mail yourself a copy
of your passport number, travel insurance details or your

7. DISADVANTAGES
• Emotional responses. Some emails cause upset or anger. A
reply in the heat of the moment can’t be retracted.
• Information overload. Too many people send too much
information. They often cite ‘need to know’ as the justification.
• Lacks the personal touch. Some things are best left untyped.
Email will never beat a hand written card or letter when it
comes to relationships.
• Misunderstandings. Emails from people who don’t take the
time to read what they write before clicking ‘send’. Time is