The document is a presentation by a quantity surveying group advising their client Mr. Wong on tendering methods and procedures for his 30-storey condominium project in Penang Island. As the quantity surveyor, the group must advise Mr. Wong on the types of tender documentation and tendering methods available. This includes open tendering, selective tendering, and negotiated tendering. For each method, the presentation outlines the advantages and disadvantages. It also discusses factors for a contractor, Mr. Chong, to consider before deciding to participate in the tender.

1. TUTORIAL PRESENTATION
QUESTION 3(C)
G R O UP 5
GROUP MEMBERS: GABRIEL SAH KAR HUI
LIM ZI HENG
SITI NUR FARISHA
0344300
0350942
0344743

2. YOU ARE A QUANTITY SURVEYOR IN A CONSULTANT FIRM AND YOUR CLIENT, MR WONG
YOU ARE A QUANTITY SURVEYOR IN A CONSULTANT FIRM AND YOUR CLIENT, MR WONG
YOU ARE A QUANTITY SURVEYOR IN A CONSULTANT FIRM AND YOUR CLIENT, MR WONG
EMPLOYS
EMPLOYS
EMPLOYS YOU TO CARRY OUT THE TENDERING METHODS AND PROCEDURES FOR HIS
YOU TO CARRY OUT THE TENDERING METHODS AND PROCEDURES FOR HIS
YOU TO CARRY OUT THE TENDERING METHODS AND PROCEDURES FOR HIS
PROJECT. HE IS BUILDING A 30-STOREY CONDOMINIUM BLOCK AND OTHER ASSOCIATED
PROJECT. HE IS BUILDING A 30-STOREY CONDOMINIUM BLOCK AND OTHER ASSOCIATED
PROJECT. HE IS BUILDING A 30-STOREY CONDOMINIUM BLOCK AND OTHER ASSOCIATED
WORKS IN PENANG ISLAND.
WORKS IN PENANG ISLAND.
WORKS IN PENANG ISLAND.
AS THE QS,YOU MUST ADVISE HIM ON TENDER DOCUMENTATION AND THE TYPES OF
AS THE QS,YOU MUST ADVISE HIM ON TENDER DOCUMENTATION AND THE TYPES OF
AS THE QS,YOU MUST ADVISE HIM ON TENDER DOCUMENTATION AND THE TYPES OF
TENDERING METHODS AVAILABLE IN THE CONSTRUCTION INDUSTRY BEFORE MAKING YOUR
TENDERING METHODS AVAILABLE IN THE CONSTRUCTION INDUSTRY BEFORE MAKING YOUR
TENDERING METHODS AVAILABLE IN THE CONSTRUCTION INDUSTRY BEFORE MAKING YOUR
FINAL RECOMMENDATION BASED ON REASONED ARGUMENT ON THE BEST APPROACH FOR
FINAL RECOMMENDATION BASED ON REASONED ARGUMENT ON THE BEST APPROACH FOR
FINAL RECOMMENDATION BASED ON REASONED ARGUMENT ON THE BEST APPROACH FOR
HIS PROJECT
HIS PROJECT
HIS PROJECT
Tutorial Presentation // Group 5
QUESTION (A)

3. Document issued by the QS for
procuring construction service
Must be formulated by mentioning
what services required by the client's
project
TENDER DOCUMENTATION
Tutorial Presentation // Group 5
WHAT AND WHAT DOES IT DO
When tender is done, it will be sent to
multiple contractors for bidding
Known as Letter of invitation
Choose the most suitable
bidder/contractor to conduct the
project

4. Instructions to Tenderers
Conditions of Tender
Form of Tender
Conditions of Contract & Special
Conditions of Contract
TENDER DOCUMENTATION
Tutorial Presentation // Group 5
SHOULD INCLUDE:
Preliminaries Specification
Technical Specification
Pricing Document (BoQ, Schedule of
Quantities and Rates
Schedule of Drawings
Drawings (Soft or Hard copy)

5. Produced in a complete and appropriate form
Issued on time and do not cause delay to the project
There is sufficient time to carry out all necessary checking
procedures
Produced in a cost effective manner
TENDER DOCUMENTATION
Tutorial Presentation // Group 5
AS A QS, ENSURE THAT:

6. The bidding is open to all qualified bidders and the
sealed bids are opened in public.
Advertises the tender offer in the local newspaper
or in the trade publications
Tender Deposit & Tender Bond
Record the tender price of each tenderer
OPEN TENDERING
TYPES OF TENDERING METHODS
A short list of contractors is drawn up and they are
invited to submit tenders
In this method, Selective tendering only allows
contractors to submit tenders by invitation.
Recommendation from the Client’s professional
adviser
SELECTIVE TENDERING
The negotiated tender involves reaching out to a single supplier that is highly suited to a specialist contract.
Based on the employer’s track record in the industry, or a previous relationship with the employer
NEGOTIATED TENDERING

7. TYPES OF TENDERING METHODS
Create opportunities (for a
more significant number of
contractors) so that the client
can receive a better price.
There may be a large tender list
if there are too many
contractors bidding for the
task.
Advantage
Disadvantage
OPEN TENDERING
The tendering procedure takes
very little time & Cost-effective
resource utilization.
The tender price is almost always
greater than it would have been in
open tendering
Advantage
Disadvantage
SELECTIVE TENDERING
It shortens the time required to
select a contractor for any tendering
work .
The cost of the work is likely to be
higher than the cost of a
competitive tender
Advantage
Disadvantage
NEGOTIATED TENDERING

8. Mr. Chong is a contractor and wishes to
tender for this project. However, he has
no past experiences in constructing high–
rise buildings but he has a good track
record of past projects.
Name SIX (6) factors that he must consider
before deciding to participate in this
tender.
As the QS for this project, would you
recommend Mr. Chong to the client?
Question b

9. Time is the things which EVERYONE wishes to have
MORE
Tender Submission = Quality + Time
Ensure the Required Resources (Manpower/Tools &
Machinery) and Capital are Enough to Deal with the
Work
Contractor may be Managing Multiple Project, thus
Affect Resources Allocation and then Project Quality
FACTORS
Tutorial Presentation // Group 5
The availability of the
resources
Risk Assessment
Necessary to Investigate the Risks Related to the Tender
(Safety Concern/Environmental/Financial Issue)
Contactor should Evaluate the Acceptable Level of Risk,
Plan to Manage and Reduce or Prevent these Risks
Never Risking for Responsibilities
Consider the Benefits of Winning the Tender for the
Company and the New Potential Risk Create by it
Not Just Only the Current Situation, but the Bigger Picture

10. Review Past Similar Tender & Data to Compare
Historical Records = Experience , is the Key
Indicator for Future Evaluation Work
Assess Client's Reputation & Background to
Make Sure He/She is Trusted
Investigate whether any Problem Occured
between Clients and Others over the Past
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Historical Analysis
Policy & Objective
Aligns w. Company’s Strategy & Ambitions
Tender in Accordance w. Company's
turnover target ?
Company's Business Objective
Planning to Grow into New Markets
Tackling on Smaller Project e.g. Terraced
Houses or Shoplots

11. Intense Competition / Number of Competitors
It is not Worth to Pay Effort & Time to Compete
against Numerous Rivalry
Identify and Investigate on the Major Competitors
Examine the Strength and also the Weakness
Compared to Other Competitors
How Big the Opportunity to Beat the Others
FACTORS
Tutorial Presentation // Group 5
Competitors
Terms & Conditions
Be very Careful on Reviewing the Contract
There are some Unfair Contract Terms which the
Contractors are not prepared for
e.g. Unlimited Liability and Uncapped Liquidated Damages
Advise to be Review the Contract Attentively at the Very
First Step

12. CONCLUSION
Tutorial Presentation // Group 5