Ms office excel

MS OFFICE EXCEL
Easy simple tutorial steps

What is excel?
 Excel is a spreadsheet tool capable of performing calculations,
analyzing data, and integrating information from different programs.
 It is a spreadsheet application written and distributed by Microsoft for
Microsoft windows and Mac users. There are many versions of excel
and as long as you have its basic knowledge, you can use any of its
version.
6/2/2017Erlie Balanay at balanayerlie@gmail.com

How to get or download excel
 Excel is available from Microsoft. You may buy online then download the
application or you may buy from authorized sellers then let them install it in
your PC. For trial you may try it free for 30 days.

How to use excel
 Once downloaded, click on the app or shortcut in your desktop and you will
be directed to this window.

How to use excel (continuation)
 Click blank workbook if you want to create blank workbook or choose from
available templates.

 For example, I need to create a file of purchases, I encode details as follows:

 I use tools in the toolbar displayed above to center the headings and make texts
bold. Click B to make texts bold and click center toolbar.

How to use excel - creating formulas
e.g. divide a number in column E
by 50 to arrive at the result in column F formula

HOW TO COPY FORMULAS & CHANGE A
PORTION OF THE FORMULA
How to copy this
formula

 If you want to copy the exact formula in another column of the same sheet,
click copy
Click copy

Then click paste formula
Click paste;
choose formula

To change a portion of the formula
 Current Formula to change all MLAPF to MLAPB – click Find what from menu then click
Replace with
 'Y:MLAAKMLAAKANNUAL PLANANNUAL PLAN MAP2018 YEAR PLANEMAILS FROM BIZ
DIVMLAII[1803plan_AP ECC Upload
File_MLAPF(20170112).xlsx]form3'!$G12+'Y:MLAAKMLAAKANNUAL PLANANNUAL PLAN
MAP2018 YEAR PLANEMAILS FROM BIZ DIVMLAII[1803plan_AP ECC Upload
File_MLAPF(20170112).xlsx]form3'!$G13

How to use excel – VLOOKUP
If I want to combine or get some data from an excel sheet to another excel sheet, and I have various
data, I can use Vlookup function for easier, faster and more accurate result. Just click on the Lookup &
Reference tool to do it.

How to use excel – Converting an MS
Word Document file to Excel File
 1. From the MS word document, copy the data to Notepad.

How to use excel – cont.
 2. Save the file in your PC or laptop.

 3. Import the data by clicking data in the toolbar and click From Text.

 Click import

Continuation
 Check possible delimeters like tab and commas. Click as necessary.

Continuation..
 Then if everything is ok click Finish
Click

How to use excel – Concatenate
 What is concatenation?
 Noun – a series of interconnected things.
 Verb – the action of linking things together in a series, or the condition of
being linked in such a way.

Continuation..
 Oftentimes, large data in an excel file or in a sheet of an excel file need to
be combined with another large data that is saved in another excel file or in a
different sheet. E.g. We need to combine contents of columns E&F.

Continuation..
 If the data to be combined is in another sheet or in another file, we have to
insert a blank column to the file where we want the combined data and save
the data from another file or another sheet there. This is to make the
process easier.
Insert a blank column. This is
where you will paste the data
from another excel file
temporarily.

Continuation..
 After copying the desired data to be combined, prepare to concatenate the
data to be combined by putting the formula in the column meant for the
combined data.
 Formula = CONCATENATE (Column1,Column2)

Continuation..
Combined
columns
D&E
Formula

Thank you
I hope these simple steps can help. You may explore the application on your
own so you can discover new things along the way

THANK YOU 
 “Success is the result of perfection, hardwork, learning from failure, loyalty,
and persistence.” Collin Power

Ms office excel

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