2. Table of Contents
Table of Contents ..................................................................................................................... 2
Introduction............................................................................................................................... 3
Requirements ............................................................................................................................ 4
Logging In................................................................................................................................... 5
Standard Reports ..................................................................................................................... 9
Ad-Hoc Reports....................................................................................................................... 18
Saving Reports........................................................................................................................ 29
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3. Introduction
Oracle Applications Desktop Integrator (ADI) is software is installed on a Citrix server
that allows the user in a Faculty or Division to transfer information between the user
and the University’s Oracle Financials system (neo).
One of these functions is the ability for the user to run a number of pre-configured
financial reports, or even configure their own financial report, for output to a Microsoft
Excel spreadsheet.
The purpose of this manual is to guide the user through the procedures required to
produce these reports.
Please direct all requests for assistance to the ITD Service Desk at
https://servicedesk.uts.edu.au or call ext. 2222.
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4. Requirements
Before starting Oracle Applications Desktop Integrator, the following conditions need to
have been met:
1. The user has been issued with UTS GL Inquiry nnn access where nnn is the
Faculty or Division (The Finance User Access Form can be found on
http://www.neo.uts.edu.au/support/useraccess.htm);
2. Citrix client software has been successfully been installed on the PC or Mac;
3. The user has been given access to the Oracle ADI Request Centre in Citrix;
4. Items 2 and 3 can be configured by contacting the ITD Service Desk on
https://servicedesk.uts.edu.au or ext. 2222.
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5. Logging In
To use Oracle ADI on the Citrix server, navigate to
https://csg.uts.edu.au/CitrixNeo/MetaFrame/default/default.aspx
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6. In the Login window, enter your neo Username and Password. Select
when complete.
Select the Neo folder in the Applications window below
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7. Select the Request Centre icon in the next window
On the Signon screen, enter your Oracle Username and Password, ensuring that the
Use Last Responsibility box is unchecked. Select OK to continue.
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8. Select the UTS GL Inquiry nnn responsibility. Select OK to login.
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9. Standard Reports
To submit a pre-configured UTS report for publishing, navigate to the Oracle ADI
Request Centre and, select the Submit Report button
On the Report Submission and Publishing screen, set the following options for the
report:
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10. Set the Report Type to
In the Existing Report field, select the report to be published by clicking on the
search button.
In the Enter Reduction Criteria box, either enter the name of the report required or
search for it by using % as a wildcard.
Please refer to Appendix 1 for a list of the available reports.
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11. Scroll down the list of reports matching your criteria and select the appropriate report
to run.
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12. Select the report Period by choosing the appropriate month from the drop-down list.
The Content Set is a list of org units or activities that are being reported on in each
standard report. For standard reports, this is automatically selected and there is no
need to change it.
If only one org unit or activity from a Content Set needs to be published, then the
Segment Override field can be used.
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13. Before using the Segment Override, the value of the Content Set needs to be cleared.
This is accomplished by selecting the (none) value in the Content Set field.
Once the value in the Content Set is cleared, click on the Search button in the
Segment Override field.
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14. Navigate to the relevant segment and select the drop-down arrow.
In the List of Values screen, the user can either scroll down the available values or
enter the value in the Find Value field. Note that as the user enters the value of the
org unit or activity, the screen shows the diminishing choices available for selection.
Double-click to choose the appropriate value and press OK to confirm.
Set the Publishing options by selecting the button.
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15. Select the Apply Theme search icon to browse through the appropriate theme
or templates to apply to the completed Excel report.
A list of available UTS Themes is shown in Appendix 1.
Select the Output Type to
Set the Publish To option to
When finished, execute the report by selecting the OK button
If you wish to submit multiple reports, select the Submit and Clear the
Form button instead. This option submits the report request and keeps the
form open to allow additional reports to be submitted for processing
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16. Select OK to continue publishing the report.
The status of the report can be monitored through the Request Centre
When complete, Select Yes to publish the report to Excel.
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17. Select OK to close the Request Centre Messages and view the Excel output.
Additional details are on the publishing processes can be viewed by selecting the View
option.
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18. Ad-Hoc Reports
If a standard report is not suitable, Oracle ADI allows the user to create one using the
standard Column Sets, Row Sets and Content Sets that are supported by the Financial
Services Unit. This is accomplished by navigating to the Oracle ADI Request Centre
and, select the Submit Report button
In the Report Submission and Publishing screen, set the following options for the ad-
hoc report:
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19. Set the Report Type to
In the Create Ad Hoc field, select
In the Row Set field, select the search button to look for the available Row
Sets.
In the Enter Reduction Criteria box, either enter the name of the Row Set required
or search for it by using % as a wildcard.
There are a limited number of Row Sets that are maintained by FSU. Please
refer to Appendix 2 for a list of these Row Sets.
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20. Scroll down the list of Row Sets matching your criteria and select the appropriate one
for the report being defined.
In the Column Set field, select the search button to look for the available
Column Sets.
In the Enter Reduction Criteria box, either enter the name of the Column Set
required or search for it by using % as a wildcard.
There are a limited number of Column Sets that are maintained by FSU.
Please refer to Appendix 3 for a list of these Column Sets
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21. Scroll down the list of Column Sets matching your criteria and select the appropriate
one for the report being defined.
In the Content Set field, select the search button to look for the available
Content Sets.
In the Enter Reduction Criteria box, either enter the name of the Content Set
required or search for it by using % as a wildcard.
Warning! There are a limited number of Content Sets that are maintained by
FSU. Please refer to Appendix 2 for a list of these Content Sets
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22. Scroll down the list of Content Sets matching your criteria and select the appropriate
one for the report being defined.
In the Row Order field, select the drop-down arrow and scroll down the different sort
options on the Row Set and select the appropriate one. Please refer to Appendix 2 for
a list of the row orders.
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23. In the Control Values section, you will need to set the Budget type for the report.
This section will only appear if the Budget type needs to be set depending on the
Column Sets used.
Select the drop-down arrow to view the different Budget types to apply for each Control
Value.
Please refer to the Appendix 3 for the Control Values for each Column Set.
When finished, execute the report by selecting the OK button
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24. Select the report Period by choosing the appropriate month from the drop-down list.
Select the Segment Override field if you wish to narrow the report to a single org unit
or activity, instead of reporting on a whole range of org units or activities from the
standard Content Sets. Please note that the Content Set field in the
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25. Navigate to the relevant segment and select the drop-down arrow.
In the List of Values screen, the user can either scroll down the available values or
enter the value in the Find Value field. Note that as the user enters the value of the
org unit or activity, the screen shows the diminishing choices available for selection.
Double-click to choose the appropriate value and press OK to confirm.
Set the Publishing options by selecting the button.
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26. Select the Apply Theme search button to browse through the appropriate
theme or templates to apply to the completed Excel report.
A list of available UTS Themes is shown in Appendix 1.
Select the Output Type to
Set the Publish To option to
When finished, execute the report by selecting the OK button
If you wish to submit multiple reports, select the Submit and Clear the
Form button instead. This option submits the report request and keeps the
form open to allow additional reports to be submitted for processing
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27. Select OK to continue publishing the report.
The status of the report can be monitored through the Request Centre
When complete, Select Yes to publish the report to Excel.
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28. Select OK to close the Request Centre Messages and view the Excel output.
Additional details are on the publishing processes can be viewed by selecting the View
option.
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29. Saving Reports
To save published reports, select go to the File → Save As menu in the Excel
worksheet
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30. In the Save As window, go to the Save
in: drop-down and select C$ on ‘Client’
(C:). This is the local drive on the user’s PC or Mac.
The Citrix Client File Security window will then pop-up. Select the Full Access and
Never ask me again options in this window.
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31. Choose the appropriate folder to save the report to on the local PC or Mac.
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