1. • This slide shows the 8th Fundamental of Project Management:
Procurement, the term procurement simply means "to acquire",
"to obtain" or "to get" goods and services to support the needs of
the company for it to be able to continue operating.
• Let's say for example that I am the head of the Procurement
Management Team of a BPO Company and our newly lauched
project is to implement a new account (to sell a health
insurance) so we need to obtain equipments like computers,
tables and chairs to make the implementation of the project
possible.
• MOVING ON
2. • THIS SLIDE SHOWS THAT
• Every Project must have its own detailed and
organized process to achieve its goal.
• This will help our process and to be more efficient and
less likely to commit mistakes.
• Strategies are given to provide better way of
approaching every hindrance that will come along the
way.
• Measure of time is given to the clients to provide
estimation on how long it will take for the project to
be completed.
3. - This pertains to all the equipment and tools that will be needed to do
the project
- ON THIS PROCESS WE ARE Documenting the requirements for
products and services and identifies potential supplier.
(plan contracting refers to the process of making a careful
documentation of products, services, and all series of results
requirements all the terms and conditions that both client and the
management that will handle the project needs to adhere)
-ON THIS PART WE ARE Obtaining bids, information, proposals, or
quotations from potential suppliers. ( which the project management
team and or the project management team leader will tend to
solicit this information from the seller )
4. •- bids are reviewed
•- supplier is identified
•- negotiations are started
-the planning and execution of contracts. It involves
oversight of contract lifecycle management and the
tracking of counterparties, contract financials, employees,
contractual risk, contract security and access
-Completes and settles terms of any contracts, including
resolving any open items.
5. •WHAT IS MAKE OR BUY DECISION
- is an act of choosing between
manufacturing a product in-house or
purchasing it from an external supplier.
- like outsourcing decisions, speak to a
comparison of the costs and advantages of
producing in-house versus buying it
elsewhere.
6. • WHAT IS A CONTRACT
is a legally binding agreement that defines the terms
and conditions of the buyer-provider(supplier)
relationship, including who is authorized to do what,
who holds what responsibilities, costs and terms of
payment, remedies in case of breach of contract, and
the process for revising the contract
7. • A fixed-price contract sets the terms of a project
and establishes the price of goods or services.
• THIS outlines exactly what the seller is required
to do and the seller's obligations for a firm price.
FOR COST-REIMBURSABLE CONTRACT
THIS IS A type of contract that requires paying the
provider an amount that covers the provider’s actual
costs plus an additional amount or percentage for
profit.
8. WE DO HAVE 3 COMMON TYPES OF CONTRACT WHICH IS
• cost-plus-fee or cost-plus-percentage of cost contract
- is structured to pay the contractor his actual costs incurred on the
contract plus a fixed percent for profit or overhead
• cost-plus-fixed-fee contract
- a cost-reimbursement contract in which the contractor is paid a
negotiated price that is established at the start of the contract
• cost-plus-incentive-fee contract
-is a special type of fixed-price contract that provides contractors and
sellers with additional financial incentives for keeping the cost of the
project as low as they can
9. •AND FOR THE LAST TYPE WE DO HAVE
- Rather than giving a fixed price for the entire
project, a contract will outline the general
scope of the task and include an estimate for
a fixed hourly salary plus material costs. As a
guarantee to safeguard the customer against
runaway expenses, the contractor may add a
maximum price for the project – generally
known as a "not-to-exceed" provision.
10. •It is said that nowadays, IT projects and
procurement management is
inseparable. The reason is that in every
project, they are always obtaining new
equipments.
11. • Let us now proceed to the last and most
important Fundamental of Project Management:
PROJECT INTEGRATION MANAGEMENT
• Project integration management is the most
important among all the 9 Fundamentals of
Project Management.
• In this management, the overall planning and
implementation occurs. Without this
fundamental, the project will fail and won't
succeed.
12. 1.Creating the project charter, which formally acknowledges the
project's existence, specifies the project objectives and how they
will be reached
2. Developing a preliminary project scope statement (Major
deliverables (E.g. REPORT, DOCUMENT, A SOFTWARE PRODUCT,
OR ANY OTHER BUILDING BLOCK OF A PROJECT), scope
objectives, limits and assumptions, and a statement of work are
all covered in this high-level assessment of project scope.) In
order to outline and secure agreement on the work to be done.
3. Creating a project management plan that specifies the project's
overall scope, timetable, and budget. This plan serves to organize
all subsequent project planning activities and is utilized in project
execution and control.
4. Following the project management strategy, directing and
overseeing project execution.
13. 5. Monitoring and regulating project activities to ensure that the
project's performance objectives are met.
- assessing effort and expenditures against project tasks on a regular
basis
- noting substantial deviations from the schedule or budget
- and taking corrective action to get back on track.
6. Managing changes that may influence the project's scope, schedule,
and/or cost as part of integrated change control.
7. Finishing the project effectively by getting investor and customer
acceptance of the final product, closing all budgets and purchase
orders after verifying final payments, and recording project information
that may be beneficial for future projects.
