Disaster Risk Reduction (DRR) Project Portal - User Guide


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A user guide for the new online Disaster Risk Reduction (DRR) Project Portal developed by the UNISDR Asia Partnership on Disaster Reduction to collect details of all DRR projects being implemented throughout Asia and the Pacific.

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Disaster Risk Reduction (DRR) Project Portal - User Guide

  1. 1. Disaster Risk Reduction (DRR) Project Portal A User Guide
  2. 2. What is it for? <ul><li>It is an online system for collecting information on DRR projects and programmes being implemented, planned, or having been completed in the Asia Pacific region </li></ul><ul><li>The DRR Project Portal is an online system for collecting information on DRR projects and programmes being implemented, planned, or having been completed in the Asia Pacific region. </li></ul><ul><li>It is important because if governments, organisations and donors work together on implementing DRR projects and programmes, they will be more: </li></ul><ul><li>Effective </li></ul><ul><li>Efficient </li></ul><ul><li>Sustainable </li></ul><ul><li>Holistic </li></ul><ul><li>Able to cover wider areas and reach more people </li></ul>
  3. 3. How is it useful? Organisations Donors National Governments Plan better – know who is doing what, where Learn from past and ongoing DRR projects and programmes Identify gaps and determine priorities Minimise overlap and maximise resources Find organisations with experience/expertise in addressing certain hazards or working in certain countries/areas Identify potential donors Find partners; scale up implementation or share knowledge Identify potential implementing organisations Identify potential donors and implementing organisations Understand types of support available and regional DRR landscape
  4. 4. How to use it <ul><li>Navigation tabs </li></ul><ul><li>Shortcuts </li></ul><ul><li>Summary of the purpose and use of the DRR Project Portal </li></ul><ul><li>Add DRR projects </li></ul><ul><li>and frameworks </li></ul><ul><li>About </li></ul><ul><li>Help </li></ul><ul><li>Contact </li></ul><ul><li>Login and Register </li></ul><ul><li>VideoTour </li></ul><ul><li>User Manual </li></ul><ul><li>Current number of projects and frameworks </li></ul><ul><li>Marketplace: under construction </li></ul>
  5. 5. Video Tour and User Manual <ul><li>Click on Video Tour on the homepage to watch a 7 minute video which demonstrates and narrates how to use the features of the DRR Project Portal </li></ul><ul><li>Click on User Manual on the homepage to download a document which explains in detail all features of the DRR Project Portal and how to use it </li></ul>
  6. 6. Enter a project <ul><li>Choose whether the project you are entering is: </li></ul><ul><ul><li>Current </li></ul></ul><ul><ul><li>Proposed </li></ul></ul><ul><ul><li>( with or without funding secured) </li></ul></ul><ul><ul><li>Completed </li></ul></ul><ul><li>Click the appropriate green button </li></ul><ul><li>on the homepage </li></ul><ul><li>Enter the following information… </li></ul>
  7. 7. Enter a project <ul><li>* Mandatory fields </li></ul><ul><ul><li>Project title * </li></ul></ul><ul><ul><li>Start date * (except for proposed projects) </li></ul></ul><ul><ul><li>End date </li></ul></ul><ul><ul><li>Duration </li></ul></ul><ul><ul><li>Countries </li></ul></ul><ul><ul><li>Hazards </li></ul></ul><ul><ul><li>Themes </li></ul></ul><ul><ul><li>Objectives </li></ul></ul><ul><ul><li>Activities </li></ul></ul>
  8. 8. Enter a project <ul><ul><li>Outputs </li></ul></ul><ul><ul><li>HFA Priorities </li></ul></ul><ul><ul><li>RFA Priorities (only for Pacific projects) </li></ul></ul><ul><ul><li>Lead organisation * </li></ul></ul><ul><ul><li>Partner organisations </li></ul></ul><ul><ul><li>Donors </li></ul></ul><ul><ul><li>Total Funding (US$) </li></ul></ul><ul><ul><li>Focal Person * </li></ul></ul><ul><ul><li>Organisation </li></ul></ul><ul><ul><li>Email * </li></ul></ul><ul><ul><li>Files </li></ul></ul><ul><ul><li>Comments </li></ul></ul><ul><ul><li>Part of another project or programme? </li></ul></ul><ul><ul><li>Save </li></ul></ul>
  9. 9. Project List <ul><li>Click on the Project List tab </li></ul><ul><li>Scroll through the projects </li></ul><ul><li>Export entire list to Excel </li></ul><ul><li>Click on to view project details </li></ul><ul><li>Click on Lead Organisations or Donors to link to their websites </li></ul>
  10. 10. Project Search <ul><li>Search using: </li></ul><ul><ul><li>Keywords </li></ul></ul><ul><ul><li>Filter options; click to expand </li></ul></ul><ul><ul><li>the options </li></ul></ul><ul><li>Filter by: Countries, Hazards, Lead </li></ul><ul><li>Organisation, Donors etc. </li></ul><ul><li>Click </li></ul><ul><li>Go to the graph, map or matrix report showing these results </li></ul><ul><li>Search criteria is shown </li></ul><ul><li>Export search results to Excel for further analysis </li></ul>
  11. 11. Project Analysis - Graphs <ul><li>Click on the Project Analysis tab </li></ul><ul><li>To view graphs displaying projects </li></ul><ul><li>by country, hazard, theme etc. </li></ul><ul><li>click on one of the options </li></ul><ul><li>For example: Select the graph for </li></ul><ul><li>hazards </li></ul><ul><li>Change the graph axes by choosing different </li></ul><ul><li>filters from the two drop down boxes </li></ul><ul><li>View number of projects by holding your </li></ul><ul><li>cursor over the graph bar </li></ul><ul><li>View the list of these projects by clicking on </li></ul><ul><li>the bar and then the link shown </li></ul>
  12. 12. Project Analysis – Graphs <ul><li>To create your own graph, choose from </li></ul><ul><li>the filter options by clicking to expand </li></ul><ul><li>For example: Select Philippines and Flood, </li></ul><ul><li>Cyclone or Earthquakes </li></ul><ul><li>Graph filters are shown </li></ul><ul><li>Save graph to My Page (available when logged in) </li></ul><ul><li>Download your graph as an image to add into </li></ul><ul><li>reports and proposals </li></ul>Note: you can choose whether the filters are ‘and’ or ‘or’. I.e. if you select cyclones and earthquakes you can chose whether the graph displays projects which address cyclones and earthquakes, or cyclones or earthquakes (which will also show cyclone and earthquake projects too)
  13. 13. Project Analysis - Map <ul><li>Click on the Project Analysis tab </li></ul><ul><li>Click on the map image </li></ul><ul><li>Click on the orange circles to view projects in this country – click on project title in the box to go to project details </li></ul><ul><li>Click to view risk layers on the map </li></ul><ul><li>Choose which projects are shown on the map using the filter options like those for the project search and graphs </li></ul>
  14. 14. Project Analysis – Matrix Report <ul><li>Click on the Project Analysis tab </li></ul><ul><li>Click on the matrix report image </li></ul><ul><li>Select filters from the Advanced Filter options </li></ul><ul><li>Select which filters are displayed using the 3 drop down boxes </li></ul><ul><li>Select the button to view the information </li></ul><ul><li>For example: In India, 11 donors are funding projects addressing flood hazard with a theme of Capacity Development </li></ul>
  15. 15. Regional Organisations <ul><li>Click on the Regional Organisations tab </li></ul><ul><li>Scroll through the list of regional organisations categorised into: </li></ul><ul><li>Regional Centres, Regional Offices and Regional Organisations </li></ul><ul><li>Also, a list of: </li></ul><ul><li>- Committees </li></ul><ul><li>- Mechanisms </li></ul><ul><li>- Forums </li></ul><ul><li>- Networks </li></ul><ul><li>- Meetings </li></ul>
  16. 16. DRR Frameworks <ul><li>Click on DRR Frameworks tab </li></ul><ul><li>Scroll through DRR Frameworks including: </li></ul><ul><ul><li>Regional Roadmaps </li></ul></ul><ul><ul><li>National Action Plans and Strategies </li></ul></ul><ul><ul><li>Organisation Strategies </li></ul></ul><ul><li>Search the DRR Frameworks </li></ul><ul><li>Open attached documents by clicking on the link </li></ul><ul><li>Follow links to organisations </li></ul>
  17. 17. My Page <ul><li>Click on the My Page tab once you are logged in </li></ul><ul><li>(My Page is only available for logged in users) </li></ul><ul><li>Chose to view any searches, graphs, maps or matrix reports you have saved </li></ul><ul><li>(this will include any projects fitting the criteria, including ones entered since the original search, graph, map or matrix reports was saved) </li></ul><ul><li>Choose to subscribe to any search, graph, map or matrix report filters by selecting </li></ul><ul><li>(an email will be sent every week with any new projects which have been entered matching your search criteria) </li></ul><ul><li>Any projects which you are authorised to edit will be listed on My Page as well, click to make </li></ul><ul><li>any changes </li></ul>
  18. 18. <ul><li>Please support us in making this a useful resource. </li></ul><ul><li>The DRR Project Portal values your: </li></ul><ul><li>Contribution – Add your project information and use the DRR Project Portal for programming and planning. </li></ul><ul><li>Support – Encourage your partners to enter their project information and use the DRR Project Portal. Spread the word about it at conferences, training and events </li></ul><ul><li>Feedback – Let us know what you think about the website, it’s functions and features – email us at [email_address] . </li></ul>
  19. 19. Thank you for your time Remember to visit the DRR Project Portal at: www.drrprojects.net