Power point project presentations

1. PROJECT TITLE: TEA FACTORY
MANAGEMENT SYSTEM.
CHARLES MWENDWA MUTHUI
REG NO: CT203/0012/16

2. Background of the study
 In Kenya Tea is a major export and cash crop among the communities that live around
highlands such as Mount Kenya region.
 Wet Tea factory is a Tea pre-processing station where Tea is wet milled before further
processing.
 The wet Tea factory has a lot of work in managing all their farmers information due to the
little or no technology available in the factory.
 Tea farmers needs to manually calculate their credit limits when they need a loan or some
chemicals and equipment to use in their Tea farm.
 Farmers sometimes faces a challenge when calculating the income, they have from a long
season sale, this is usually because maybe the farmer might have lost track of his/her Tea
sales in kgs or may have lost track of the chemicals or loan amount borrowed from the
factory.
 This gap in information often leads to loss of money because someone may take an
advantage of the farmer and take the farmers money to his/her personal account since the
farmer is not informed.

3. Problem statement
 Many Tea factories such as MICHIMIKURU TEA and IMENTI TEA
FACTORY in Meru county uses a digital weighing machine and the data is
recorded manually for the farmer.
 Due to this the farmer has to do a total of his/her kgs manually and then incase
she/he lost one receipt then the total will be inaccurate thus a gap for someone
to steal money from the farmer.
 When Farmers gets equipment and chemicals the information is recorded in a
booklet thus there will be a hard time when trying to calculate all the income
and all the credits that the farmer has to get the amount of money that a farmer
will receive and how much the factory gets.
 Most MERU Tea factories do not have a proper way of communicating with
the farmers when there are credits or chemicals are available at the factory and
communicating on farm manuals to the farmers.

4. Objectives
 To prevent farmers from exploitation by providing detailed receipts and documents to prove sale of Tea or
acquisition of credits and expenses incurred.
 To help the Tea factory keep track of sales every season for the factory in kgs for decision making.
 To allow Tea factory to calculate the farmers income within a short duration.
 To establish the extent to which distribution resource planning influences the growing of tea.
 To Tea factory reduce time and error involved in calculating credit limits for a farmer when issuing loans,
chemicals or equipment and amount payable to a farmer.
 To help monitor, retrieve and search relevant information about the factory with transparency.
 To help the management communicate important information across all the factories in the co-operation eg
farm inputs to use at different seasons.

5. Scope of the study
 The system will cover the sale of the farmers produce from the weighing of
the Tea to when the payment of the sale is done.
 The system will be used to register all farmers from the factory and keep
track of the farmers produce received at the factory throughout the season.
 The system will be used to calculate and record any expenses.
 The system will capture the sale amount and calculate the income received
the calculate how income will be distributed to every farmer according to
his/her kgs and loan acquired.
 Finally the system will be used for quick information retrieval.

6. RESEARCH METHODOLOGY
This involves the specification procedures for collecting and
analyzing data
necessary to define or solve the problem for which the research is
embarked
upon.
The scope of this research covers the tea growing farmers from
their pieces of lands and taking them to the factory, the tea factories
and its
consumers including retailers and wholesalers.

7. DATA COLLECTION METHODS
 Primary data collection methods used include :-
 Observation
Some of the operation and user satisfaction of the existing system were observed
closely to identify problems and any emerging issues with the existing system. Through
observation it was discovered that the existing system is more prone to fraud than the
proposed system.
 Interviews
Interview with several persons in the field of the proposed system provided an inner
knowledge of the research area thus giving the proposed system some basis.

8. Development Tools and Materials
 The following tools and materials will be used for development and testing purposes of
the proposed system.
 Php 7 Scripting language.
 Php framework -Laravel Framework.
 Web client side scripting technologies -JavaScript, jQuery, Boostrap, Html etc.
 Text editor for scripting environment – Sublime 3
 MySQL database – local host

9. System Development Methodology
 The system will be designed using the waterfall model. The Waterfall Model was first Process Model to be
introduced. It is very simple to understand and use. In a Waterfall model, each phase must be completed before
the next phase can begin and there is no overlapping in the phases.
 The following are the Phases in a waterfall model
 Requirements: The first phase involves understanding what need to be design and what is its function, purpose
etc. Here, the specifications of the input and output or the final product are studied and marked.
 System Design: System Design will help in specifying hardware and system requirements and also helps in
defining overall system architecture. The software code to be written in the next stage is created now.

10. System Development Methodology
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 Implementation: With inputs from system design, the system is first developed in small
programs called units, which are integrated in the next phase. Each unit will be developed
and tested for its functionality which is referred to as Unit Testing.
 Integration and Testing: All the units developed in the implementation phase are integrated
into a system after testing of each unit. Testing will be done so that the client does not face
any problem during the installation of the software.
 Deployment of System: Once the functional and non-functional testing is done, the product
is deployed in the customer environment or released into the market.
 Maintenance: This step occurs after installation, and involves making modifications to the
system or an individual component to alter attributes or improve performance.

11. System Development Methodology
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12. System Design
 The Proposed system Actors includes:
 System Administrator (Super-Admin)-Monitors the overall system more on
finances
 Factory Administrator (Admin from all factories using the system ie factory
manager and manager’s assistant)
 Users (all users from all factories using the system)-users trusted by factory to
receive coffee at the weighing bay and record the Kgs.
 Farmers (The farmers from all factories using the system)
 Workers (from all factories using the system)