Condeco | Flexible Work e-Book | Slideshare

Flexible
Work
eBook.
Better outcomes from a
flexible work environment.
The future at work.
#CondecoInsights

2
Flexible work is one of the most talked-about
subjects in the world of business today. After all
the forced change of the COVID-19 pandemic,
businesses are looking forward, towards operating
at their best in a very different world of work.
Copyright © 2021 Condeco.
#CondecoInsights

3
State of play
The shifting
world of work.

4
All over the world, millions of people were forced into
working remotely as offices were shit down by the
pandemic, and then gradually reponed with capacity and
social distancing restrictions often in place.
It’s clear that moving towards a more flexible work model can improve
employee experience and boost productivity. The importance of this
shouldn’t be overlooked: in a competitive job market, employers who
can’t or won't offer good employee experiences will lose out on talent
to those who do.
The most critical thing to remember through all of this is that every
employee, every team and every job role is different. A flexible work
model that might be right for some won’t necessarily be right for
others. That’s why the key to flexible work is not any sort of fixed policy
around home working, office working, or a model where employees
attend the office on specified days each week.
#CondecoInsights

5
Seven key
questions for
businesses to
answer.
There’s a lot to consider when coming up with a strategy
for adopting a flexible work model – perhaps more than
you may have initially thought. It has to make sense for
both employees and employers, without harming
employee experience or operational success.
#CondecoInsights

6
What do employees want from an office?
Under a flexible work model, where employees
work some of the time at home and some of the
time in the office, they’ll tend to work from their
preferred setting as much as possible. Those
who prefer home working will need compelling
reasons to come into the office. Finding out
what those reasons would be, and making them
feel more positive about office work, is therefore
very important.
How can real estate still make
financial sense?
A new working model presents pressing challenges
in terms of floorspace. If workspaces are shared and
bookable instead of permanently assigned to
employees, then the likelihood is that far fewer
workspaces are required. This opens up an
opportunity to cut back on overall floorspace, with
resulting cost savings in office rental, utilities such as
lighting and temperature control, IT infrastructure,
internet connectivity and more. Alternatively, the
space can be repurposed to create more
collaboration spaces, better meeting the needs of
employees who travel into the office primarily to
connect with co-workers.
#CondecoInsights

7
How can work be made more sustainable?
There are two different things to consider in terms
of sustainability. The first is that flexible work
naturally gives an organization a head-start in
emissions terms through reduced commuting.
Research from Global Workplace Analytics has
found that if everyone in the United States able to
work 50/50 from home did so, the CO2 emission
saving would be the same as taking the entire
workforce of New York State off the road.4 The
second point is more directly related to the
workplace: the same financial savings that can be
made in reducing the floorspace, number of
workspaces and utility demands of a workplace
also contribute to a reduction in the carbon
footprint of the business.
What is needed to make collaboration
between employees easier?
Businesses have recognized the importance of
collaboration to employees’ well-being: in the UK,
CIPD research has found that 73% of businesses run
health and well-being activities designed to promote
collaboration.5 And although video conferencing and
virtual communication have their uses in bringing
teams together, they can’t deliver the bonding, body
language and easy conversations that face-to-face
contact delivers. How employees collaborate in an
office environment - whether in a meeting, or less
formally in groups of individual workspaces - is
therefore a vital element of a flexible work model.
#CondecoInsights

8
How can businesses give employees the
choice they want?
Employees need access to all the information they
need to do their jobs in all the places in which they
work. This includes all the data and applications they
use day-to-day, the ability to reserve workspaces in
the office at the times
they’re needed, and being able to do all of that on
any device, including from a smartphone. This is
how productivity can be maximized for every
employee, regardless of the working arrangements
they choose.
How can employee-centric workspaces
be developed?
All of the above points will inform decisions about
workspace provision within the office environment,
and how to provide a range of workspaces that
employees want to book and use. These decisions
will include the types of workspaces provided
(including desk spaces, meeting rooms, informal
collaboration areas, private work booths, and so on),
how many of each type are provided, and how
employees are able to reserve and access them fairly.
It’s also worth considering how data on usage can
generate insights helping to shape a workspace that
employees want to visit.
#CondecoInsights

9
How can technology help support the
remodelled workplace?
With the key questions answered around how the
office will function within a flexible work model, the
technologies that can make it user-friendly and
efficient for all can then be evaluated. At a
workforce level, these technologies should connect
employees to co-workers, systems and workspaces,
wherever and whenever anyone is working. And at
an employer level, AI-enabled innovation and
analytics can help employers understand needs
better and make more informed decisions.
#CondecoInsights

10
Why flexible work works
for employers, too.
#CondecoInsights

11
Increase productivity
Happier employees, given the choice of how they
work, will feel more motivated and productive in
their jobs, allowing the business to drive even
more profitability from a finite level of resources.
Reduced costs
With a lower demand for work spaces day-to-day,
businesses can reduce their overall real estate and
cut the cost of property, utilities and other
overheads. Global Workplace Analytics research
has found that flexible work can reduce the
per-employee cost of running an office by as
much as 25%.4 Alternatively, growth plans can
be supported by accommodating a larger
workforce without any extra floorspace needing
to be acquired.
#CondecoInsights
More positive company culture
When employees are more motivated in their jobs,
and valued enough to define their own working
models, they will be more likely to stay with the
organization long-term. Additionally, the ability to
collaborate and socialize virtually, in-person or
through a combination of the two helps build
stronger bonds and relationships within teams, and
across the workforce as a whole.
Better green credentials
Reduced real estate means a smaller carbon
footprint of running the business, as demands such
as lighting, temperature control and employee
commuting are all vastly reduced. Not only does this
help contribute to the fight against climate change,
but it gives the organization meaningful green
credentials to use in marketing and public relations.
Reduced emissions from commuting by flexible
workers also contributes to an improved footprint.

12
Better brand reputation
A positive corporate culture and strong sustainability credentials both
play a major role in supporting a positive brand perception. By coming
across as a company people want to do business with, and one that
employees want to work for, businesses will find it easier to attract
both new customers and talented new recruits.
Improved diversity business-wide
By breaking down the geographical and commuting barriers of talent
acquisition, businesses can far more easily recruit a diverse workforce.
Bringing new thinking and new ways of working into an organization
can help change the corporate mindset and support better
decision-making in the future. McKinsey research has found that
companies with a more diverse workforce have teams that perform
better than less diverse organizations.
Chance to innovate and pursue digital transformation
Such a major change in how a business operates presents an ideal
opportunity to move digital transformation plans forward. Evaluating
and adopting relevant technologies to support sustainable, flexible work
can make the whole strategy easier to implement, easier for employees
to embrace and easier to adapt as the business requires in the future.
#CondecoInsights

13
The virtuous circle of flexible work.
As flexible work becomes embedded within an organization, the positive impacts begin
to spread throughout the workforce. While an employee-centric model is vital for talent
attraction and retention, the business as a whole enjoys better outcomes, too:
When employees feel more comfortable
and happier in their jobs, because their
employer has given them flexibility in their
working model, they will be more likely to
commit to the business long-term.
More productive employees drive more
growth and profit from the business, and
the reduced demand on office space can
generate further savings to improve the
bottom line.
Employees who are satisfied in their jobs,
and who are able to work in whichever
environment suits them best, will be far
more able to do their best work.
Employees who aren’t losing huge
chunks of their day to commuting have
more time to devote to work-related
tasks. Additionally, by being able to focus
on their work – either at home or in the
office, as fits their requirements – their
productivity will stay high every day.
#CondecoInsights

14
How flexible work
delivers value.
Research has found that flexible work:
• Reduces unwanted staff turnover by 10%, cutting the cost of
rehiring. (Owl Labs. State Of Remote Work 2021)
• Reduces absenteeism by as much as 30% as employees are less
likely to take sick days for personal reasons, and may choose to
work from home when ill.
• Increases productivity by 15%, through reduced commuting time
and fewer distractions. (Global Workplace Analytics. The Business Case for Remote
Work – For Employers, Employees, the Environment and Society)
• Increased employee happiness, further boosting productivity by
13%. (Bellet Clement, De Neve, Jan-Emmanuel; Ward, George. Does Employee Happiness
have an impact on Productivity?)
• Reduces office cost per employee by 25%, as utility and real
estate needs are substantially smaller. (Global Workplace Analytics. The
Business Case for Remote Work – For Employers, Employees, the Environment and Society)
#CondecoInsights

15
Flexible work value model example.
Our flexible work value model demonstrates
some of the value that can come from taking
a flexible work approach for your employees.
The higher the percentage of your employees
that are offered flexible work the greater the
value the business will see.
These figures show the example of a typical business with 5000 employees. The
first set is based on 25% of employees working away from the office 50% of the
time, and the second is based on 75% of employees working away 50% of the time.
#CondecoInsights

16
Condeco
The future
at work.
Condeco’s workspace booking software is
the key technology that makes sustainable,
flexible work easy, efficient and hassle-free
for employees and employers alike.
#CondecoInsights

17
Great for employees
Who can work where they want, when they want and how they want.
Tap, tap…book.
Book the work spaces you need, any time, anywhere.
Search for an available space and book in seconds on
your mobile, through Microsoft Outlook or on the web.
Book any space.
Going to the office, and need a space to focus, or want to
collaborate with co-workers? Book any type of workspace,
anytime, whether you need a desk or a meeting room. You
can even book yourself a parking spot and a locker.
Plan B?
When your plans change, keep everything running
smoothly. Ensure your meeting room booking and
attendees are automatically kept up to date when you
need to rearrange, and extend meetings that overrun
instantly with a simple tap.
Find my colleague
Don’t waste time looking for your colleagues.
Simply search for them in the app and book a
spot nearby. That way you can get collaborating
right away.
Get more from your day.
Manage your day in the office to suit your
schedule. Book desks, meeting rooms or a video
call, and set your status so co-workers can find
you. Organizing your time couldn’t be easier.
#CondecoInsights

18
Great for employers
Unlock new ways of working.
Give your employees control of where and when they
work and create a truly flexible workplace. Make every
workspace searchable and bookable, and make their
working days seamlessly effective, whether they need
to collaborate or focus.
Boost your productivity.
Cut the hassle from your employees’ days in the office.
Enable the booking of every type of space and
resource across mobile, web and Microsoft Outlook,
and you and your workforce can plan their entire day
before you even leave home.
Learn how your office really works.
No-one knows exactly how the future will work. Get
valuable insights on how your workspaces are used,
so you can reshape and optimise your office to deliver
a space where your employees will want to work.
Buy with confidence.
We’re the market leading solution trusted by over
2000 enterprise level businesses to enable their
future at work. Every day, 4.6 million workspaces
are booked in leading businesses worldwide.
Backed by experts.
Transform your workspace management with a
platform given five badges of honour by G2, and
featured in the latest Gartner Market Guide for
Resource Scheduling Applications.
#CondecoInsights

19
Great for IT teams
Depend on us.
Rely on the Condeco solution, powered by Microsoft
Azure Cloud, and deliver hassle-free experiences for
you and your employees, wherever and whenever
they’re working.
Simple for you, simple for users.
Easy to adopt, quick to onboard and user-friendly
across mobile, web and Microsoft Outlook, our
software effortlessly brings flexible work to life.
Future-proof your office.
Whatever the future of your business demands, we’ve
got you covered. As a Microsoft Gold Partner, we work
with Microsoft to deliver a platform ready for tomorrow,
complete with next generation technology to benefit
your business and your workforce.
Effortless user management.
Take the hassle out of maintaining user profiles
across multiple platforms. Automate set-up and
user management in Condeco through your
existing identity provider.
Integrate with ease.
Whatever your existing systems and workflows,
you can add Condeco to your ecosystem with our
smart out-of-the-box integrations or customize
with our APIs.
#CondecoInsights

Get in touch:
www.condecosoftware.com
Our Global Presence
London • New York • Frankfurt • Paris • Dubai • Delhi • Singapore • Sydney
Thank you.
Find out more here.
#CondecoInsights

Condeco | Flexible Work e-Book | Slideshare

Recommended

Recommended

More Related Content

Similar to Condeco | Flexible Work e-Book | Slideshare

Similar to Condeco | Flexible Work e-Book | Slideshare (20)

Recently uploaded

Recently uploaded (20)

Condeco | Flexible Work e-Book | Slideshare