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6. Paul Smit - Global Payroll Update & Roadmap June 2017
1.
Copyright © 2014
Oracle and/or its affiliates. All rights reserved. | PeopleSoft Global Payroll Update & Roadmap Oracle Confidential – Internal/Restricted/Highly Restricted Paul Smit Director, HCM Product Management
2.
Copyright © 2014
Oracle and/or its affiliates. All rights reserved. | Safe Harbor Statement THE FOLLOWING IS INTENDED TO OUTLINE OUR GENERAL PRODUCT DIRECTION. IT IS INTENDED FOR INFORMATION PURPOSES ONLY, AND MAY NOT BE INCORPORATED INTO ANY CONTRACT. IT IS NOT A COMMITMENT TO DELIVER ANY MATERIAL, CODE, OR FUNCTIONALITY, AND SHOULD NOT BE RELIED UPON IN MAKING PURCHASING DECISIONS. THE DEVELOPMENT, RELEASE, AND TIMING OF ANY FEATURES OR FUNCTIONALITY DESCRIBED FOR ORACLE'S PRODUCTS REMAINS AT THE SOLE DISCRETION OF ORACLE.
3.
Copyright © 2014
Oracle and/or its affiliates. All rights reserved. | Agenda PeopleTools Dependencies Global Payroll Update Global Payroll Roadmap 1 2 3 3
4.
Copyright © 2014
Oracle and/or its affiliates. All rights reserved. | PeopleTools Dependency General HCM Enhancements Oracle Confidential – Internal/Restricted/Highly Restricted 4 Feature Introduced In Update Image Minimum PeopleTools Self-Service Reporting Framework Image 2 (9.2.002) New PeopleSoft Fluid User Interface Image 9 (9.2.009) 8.54 Mobile Approvals Image 9 (9.2.009) 8.54 Notification Framework to route Push Notifications Image 14 (9.2.014) 8.53.10 Simplified Analytics Image 16 (9.2.016) 8.55.01 HCM home pages and tiles for navigation Image 18 (9.2.018) 8.55 Activity Guide for the Employee Snapshot Image 19 (9.2.019) 8.55 Fluid Form Approval Builder feature Image 20 (9.2.020) 8.55 Cumulative Feature Overview
5.
Copyright © 2014
Oracle and/or its affiliates. All rights reserved. | PeopleTools Dependency Global Payroll Oracle Confidential – Internal/Restricted/Highly Restricted 5 Feature Introduced In Update Image Minimum PeopleTools New Component Search on manual positive input entries Image 9 (9.2.009) 8.54 Absence Analytics Dashboard Image 9 (9.2.009) 8.54 Element Copy Image 12 (9.2.012) 8.53.02 Mobile payslips for Global Payroll Image 14 (9.2.014) 8.54 Global Payroll Analytics Image 15 (9.2.015) 8.54 Global Payroll Work Area Image 15 (9.2.015) 8.54 Global Payroll Element Browser Image 17 (9.2.017) 8.54 Global Payroll Variance Reporting Image 19 (9.2.019) 8.54 Global Payroll Core Cobol Trace Tool Image 22 (9.2.022) 8.53.02 Global Payroll Analytics for PeopleTools 8.55 Image 22 (9.2.022) 8.55 GPUK eP45 available through Email or Self Service Image 22 (9.2.022) 8.53.02
6.
Copyright © 2014
Oracle and/or its affiliates. All rights reserved. | • PeopleSoft Planned Features and Enhancements (Doc ID 1966243.2) – Classic Plus User Interface – PeopleTools Platforms – PeopleSoft Update Manager – PeopleSoft Test Framework – Related Content Framework – Unified Navigation – Security PeopleTools 8.56 Planned Features Highlights
7.
Copyright © 2014
Oracle and/or its affiliates. All rights reserved. | Oracle Lifetime Support Policy • Lifetime Support Summary for PeopleSoft Releases (Doc ID 2238983.2) • PeopleTools Support Policy (Doc ID 1348959.1) Oracle Confidential – Internal/Restricted/Highly Restricted 7 PeopleTools Release General Availability Date General Patches and Platform Certifications Delivered Through (12 Months After GA of Next Release) Date CPUs Delivered Through PeopleTools 8.51 September 10, 2010 October 28, 2012 October 28, 2013 PeopleTools 8.52 October 28, 2012 February 1, 2014 February 1, 2015 PeopleTools 8.53 February 1, 2013 July 11, 2015 July 19, 2016* PeopleTools 8.54 July 11, 2014 December 4, 2016 December 4, 2017 PeopleTools 8.55 December 4, 2015 TBD - Based on GA of the next release TBD - Based on GA of the next release
8.
Copyright © 2014
Oracle and/or its affiliates. All rights reserved. | Global Payroll Update What’s New ? 8
9.
Copyright © 2014
Oracle and/or its affiliates. All rights reserved. | Take Advantage of Current Offering Confidential – Oracle Restricted 9 Administrator Features •Application Start Page •My Calendar Groups •My Work Items •Analytics Employee Self Service •Mobile Payslips •Maintain Bank Account MW
10.
Copyright © 2014
Oracle and/or its affiliates. All rights reserved. | •Ability for Payroll Administrators to create their One-Stop-Shop for Payroll •Role-Based Security and Configuration •Replacement for traditional Menu Navigation Global Payroll Application Start Page 10
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Oracle and/or its affiliates. All rights reserved. | •GP Work Area was delivered in PUM15, (People Tools 8.54), providing the Payroll administrator a central place to manage all the payroll related activities. •Allow Administrators to configure the Work Area to look as a Check List or as a Work Center using Templates Global Payroll Work Area 11
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Oracle and/or its affiliates. All rights reserved. | Global Payroll Threshold and Variance Analytics • Analyze Gross Pay, Net Pay, Earnings and Deductions based on default/ad hoc Thresholds and/or Variance • User can define ad hoc thresholds – Example 1: find all Employees with Gross Pay above 5,000 Dollars – Example 2: find all Employees with more than 40 hours of Overtime – Example 3: find all Employees with Gross Pay 10% higher compared with previous Pay Period, or same period a year ago Oracle Confidential – Restricted
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Oracle and/or its affiliates. All rights reserved. | Global Payroll Threshold and Variance Analytics • Uptake of PeopleTools 8.55 – Configurable Prompts – Editable Facets – Saved Views Oracle Confidential – Restricted
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Oracle and/or its affiliates. All rights reserved. | Provide a one-stop-stop for Rules Maintenance •Facilitate Rules Maintenance •Easy to navigate, search, and filter •Powerful drill-down capabilities •Modern User Experience using Fluid technology Element Browser 14Restricted to event use only.
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Oracle and/or its affiliates. All rights reserved. | Mobile Payslip 15
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Oracle and/or its affiliates. All rights reserved. | •Modern User Interface •Configurable •Notifications •Attachments •Enabled for HR-only users Planned: Embed in On-Boarding Fluid Maintain Bank Accounts and Payment Distribution 16
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Oracle and/or its affiliates. All rights reserved. | Cobol Tracing 17
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Oracle and/or its affiliates. All rights reserved. | Confidential – Oracle Internal/Restricted/Highly Restricted 18 1. P45 Identification • Once the P45 identification is run, then in P45 Identification Results GBR we need to show two other options in the drop down under the column “P45 Generation Flag” along with the current Option to print P45. Online P45
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Oracle and/or its affiliates. All rights reserved. | Online P45 Confidential – Oracle Internal/Restricted/Highly Restricted 19 2. P45 Softcopy via email • If Payroll admin selects “Produce P45 and send via e-mail”, then the generated P45 will be sent to the employee registered email address in a HMRC recommended template. – Email format for employee:
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Oracle and/or its affiliates. All rights reserved. | Online P45 Confidential – Oracle Internal/Restricted/Highly Restricted 20 3. P45 Softcopy thru Self Service • If Payroll admin selects “Produce P45 and enable in ESS”, then the employee can view P45 in their self service.
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Oracle and/or its affiliates. All rights reserved. | Next Steps ? 1. Explore the new features on the latest Image Sample Users: HCRGBR (Admin), CCARTER (Employee) 2. Review PeopleBooks, Red Papers, VFOs, to build deeper understanding 3. Determine Pre-Requisites & Patches 4. Arrange User Security 5. Enable Features on Customer Environment(s) 6. Provide Feedback Confidential – Oracle Internal/Restricted/Highly Restricted 21
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Oracle and/or its affiliates. All rights reserved. | Global Payroll Roadmap What’s Next ? 22
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Oracle and/or its affiliates. All rights reserved. | Roadmap Discussion Confidential – Oracle Restricted 23 • Fluid Work Center for Global Payroll • Element Browser Compare • Fluid Self Service Reporting • Fluid Approvals for Global Payroll • Dynamic Selection Process for Global Payroll • Payroll Simulation / Paycheck Modeler • Fluid Self Service for Global Payroll PeopleSoft Planned Features and Enhancements (Doc ID 1966243.2) MW
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Oracle and/or its affiliates. All rights reserved. | Lifecycle Of A Payroll – Administrator Tasks Oracle Confidential – Internal/Restricted/Highly Restricted 24 1. Employee Data Reconciliation 2. Time and Absence Data Reconciliation 3. Run Payroll Calculation 4. Review Payroll Calculations 5. Finalize Payroll & Reconcile Results 6. Prepare & Send Bank File 7. Generate Payslip 8. Statutory Reporting and Interfaces Verify inputs from other departments are in the system & provide any Positive Inputs where needed Verify employee time data is available in the system & provide any Positive Inputs where needed (including third party Time and Absence systems Run Payroll for the pay period Review payroll calculations, payee messages, new hires, terminations, etc.. Finalize the payroll and Review reconciliation reports Prepare bank feed file, review bank file and send file to bank Generate Payslip for Employee distribution and/or online inquiry Generate Statutory reports Deposit Taxes. Interface with General Ledger, Business Intelligence Systems, etc
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Oracle and/or its affiliates. All rights reserved. | Assessment Activity Guide & Work Center Activity Guide Work Center Oracle Confidential – Internal/Restricted/Highly Restricted 25
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Oracle and/or its affiliates. All rights reserved. | Fluid Global Payroll Work Center Key Drivers – Provide a “One-stop shop” solution for the Payroll Administrator – Provide an end-to-end coverage of Payroll Business Processes – "Checklist” like approach – Configurable and personalizable user interface – Role-based and Secure – Modernize and automate the Payroll Process – Fluid or Mobile Oracle Confidential – Internal/Restricted/Highly Restricted 26
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Oracle and/or its affiliates. All rights reserved. | My Work - Payroll Items Current List of Queries Available • View Payee Messages • View Unprocessed Retro Triggers • View Unprocessed Segmentation Triggers • View Unprocessed Iterative Triggers • Payees Missing Bank Account • New Hires in Pay Period • Terminations in Pay Period • Active Payees without Gross Pay • Inactive Payees with Gross Pay Oracle Confidential – Internal/Restricted/Highly Restricted 27 Do we need to add more Payroll queries? What about Absence?
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Oracle and/or its affiliates. All rights reserved. | Analytics Delivered as of PUM20 My Work – Reports, Queries, and Analytics • Gross Pay Threshold • Net Pay Threshold • Earnings Threshold • Deductions Threshold • Gross Pay Variance • Net Pay Variance • Earnings Variance • Deductions Variance Oracle Confidential – Internal/Restricted/Highly Restricted 28 Do we need more Analytics? Analytics, should it be part of “My Work” or My Checklist? Should we display “counts” in Analytics? 100 15 300 5
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Oracle and/or its affiliates. All rights reserved. | My Work Items-Fluid Components vs Classic Plus Stylesheet Oracle Confidential – Internal/Restricted/Highly Restricted 29 How important is Fluid .vs Classic Plus? Fluidize pages? Or Deliver more My Work Queries and Analytics?
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Oracle and/or its affiliates. All rights reserved. | My Links – Navigation Collection s Oracle Confidential – Internal/Restricted/Highly Restricted 30 How important is Fluid vs Classic Plus? Components Referenced in “My Links” will use Classic Plus GP Core Components delivered first, then Country Extensions
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Oracle and/or its affiliates. All rights reserved. | Would you use the Work Center in SmartPhones? What Payroll functions would you use in Smartphones? • Manage Errors/Exceptions • Monitor the Overall Payroll Process • Run Processes (i.e. Payroll, Banking, GL Interface, etc) • Run Analytics or Pivot Grids • Run “Common” Reports • Run PS Query Oracle Confidential – Internal/Restricted/Highly Restricted 31
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Oracle and/or its affiliates. All rights reserved. | GP Work Center - General thoughts or first impressions? Oracle Confidential – Internal/Restricted/Highly Restricted 32
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Oracle and/or its affiliates. All rights reserved. | Global Payroll Work Center – Welcome Page or 360 Monitor Oracle Confidential – Internal/Restricted/Highly Restricted 33
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Oracle and/or its affiliates. All rights reserved. | Roadmap Discussion Confidential – Oracle Restricted 34 • Fluid Work Center for Global Payroll • Element Browser Compare • Fluid Self Service Reporting • Fluid Approvals for Global Payroll • Dynamic Selection Process for Global Payroll • Payroll Simulation / Paycheck Modeler • Fluid Self Service for Global Payroll PeopleSoft Planned Features and Enhancements (Doc ID 1966243.2) MW
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Oracle and/or its affiliates. All rights reserved. | Element Browser Compare • Rules Package Compare • Compare Versions • Compare Elements • Cross-DB Compare (Oracle DB) Oracle Confidential – Internal/Restricted/Highly Restricted 35
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Oracle and/or its affiliates. All rights reserved. | Fluid Self Service Reporting • Mobile Enabled • Download and Print Oracle Confidential – Internal/Restricted/Highly Restricted 36
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Oracle and/or its affiliates. All rights reserved. | Fluid Approvals for Global Payroll • Based on existing solution for China • Pre-generated Validation Reports • Finalize only enabled after Approval • Mobile Enabled Oracle Confidential – Internal/Restricted/Highly Restricted 37
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Copyright © 2014
Oracle and/or its affiliates. All rights reserved. | Dynamic Selection Process for Global Payroll • More dynamically select the Employee (s) to be processed On-or-Off-cycle • Adhoc Run for Individual(s) E.g. at Termination, Process and Freeze employee Oracle Confidential – Internal/Restricted/Highly Restricted 38
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Oracle and/or its affiliates. All rights reserved. | Payroll Simulation / Paycheck Modeler • Self Service • By Administrator • Simulate Change • Pre-/On-Boarding Oracle Confidential – Internal/Restricted/Highly Restricted 39
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Oracle and/or its affiliates. All rights reserved. | Fluid Self Service for Global Payroll • Request Adhoc Payment – E.g. Overtime, Loan, Advances • Request Recurring Payment – E.g. Voluntary Deductions – Optional Benefits • Attachments • Acknowledgement • Approvals Oracle Confidential – Internal/Restricted/Highly Restricted 40
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Oracle and/or its affiliates. All rights reserved. | Roadmap Rating and Ranking Confidential – Oracle Restricted 41 MW Feature Rating (H,M,L) Ranking (1, 7) Fluid Work Center for Global Payroll Element Browser Compare Fluid Self Service Reporting Fluid Approvals for Global Payroll Dynamic Selection Process for Global Payroll Payroll Simulation / Paycheck Modeler Fluid Self Service for Global Payroll
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Oracle and/or its affiliates. All rights reserved. | Be Heard! PeopleSoft Community Idea Spaces Oracle Confidential – Internal/Restricted/Highly Restricted 42
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MW
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