OH&S Program Development for Small Business

1. Is Your Health and Safety
Program Dead?
Cape Breton Partnership Safety Symposium 2016
OH&S Program Development for Small Business
Amanda Dedrick, Health and Safety Coordinator
Fisheries Safety Association of NS
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2.  Founded, led and funded
BY Industry, FOR Industry
 Began operating in January 2010
 Not-for-profit
 Volunteer Board of Directors
• Representing all sectors of the industry
• Advisors from various government depts
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Fisheries Safety Association of NS

3. MISSION
To Enhance Safety through prevention programs,
education, advocacy, communication
and awareness.
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4. MANDATE / VISION
enhancing safety,
making the industry more
attractive for new employees
and keeping existing employees
safe and healthy;
resulting in fewer injuries,
helping to reduce workers compensation rates
for the fishing industry.
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5. On-Going Activities
 Man Overboard Drills
 Wharf-side presence
 OHS program development
 Primarily processing and aquaculture
 Prevention Committee
 PFD research and new product releases
 Poster campaign, calendars
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6. The reasons why…
FSN Video
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7. The NS Fishing/Seafood Industry...
• One of the most dangerous industries,
• More than 800 injuries/year, (over 2 each day)
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8. Is Your Health and Safety Program
Dead?
Do you have one?
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9. If you do have a H&S Program?
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Is it easily located? Is it used?

10. Is Your Health and Safety Program
Dead?
• What shape is it in?
• When was it last reviewed?
• Who is responsible?
• Who is involved?
NOT a one person or
one department function!
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11. • Serves as your CHARTER and defines how
the organisation will manage
– Hazards
– Processes
– People
– Risk exposure
– Safety performance…
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Your H&S Program

12. A Program Approach...
• Know the legislation and how it applies
• Develop an OH&S Policy
• Identify hazards in your workplace
• Conduct a risk assessment
– What could go wrong? Problems, Issues,
Opportunities
• Create an H&S Program
• Establish a Joint OH&S Committee
– (or Representative)
• Implement prevention strategies
• Review and improve
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13. A Program Approach...the law
• Know the legislation:
– OHS Act Section 28 (3)
• Copy available
–to Committee or representative
–on request, to an employee
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14. A Program Approach...the law
• Know the legislation:
– OHS Regulations (a few of many)
• Fall Protection and Scaffolding Regulations
• Occupational Diving Regulations
• Handling and Storage of Material
• Lock-out
• Confined Space
• JOHSC...
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15. A Program Approach...Policy
• Statement of principles
and general rules
• Senior management
commitment
• Objectives of the program
• Philosophy
• Accountability
• Responsibilities
• Order of operations
• Expectations
• Discipline
• Clear
• Signed by senior official
• Kept current, reviewed
annually
• Posted and communicated
• FOLLOWED!
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16. A Program Approach...Hazards
• What equipment, environment, processes might
result in
serious injury?
• Risk assessment is VITAL to the program
– What IF? Problems, Issues
– Prioritise your hazards according to risk
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17. Strategy for improving health and
safety in the NS Fisheries Industry
• Hazard Identification Process
• Hazard Observation Program
• Strategic planning
• Risk Assessment Process
• Program Development
– Relative to Risk Assessment
• Program Implementation
• Culture Change
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18. OH&S Act & Regulations
Really? Must we?
Keep it simple and relevant:
3Rs + IRS
Remember: Don’t give safety a bad name

19. 19
One pager!

20. Internal Responsibility System
 A system of legal duties and responsibilities
 USE IT to enhance a Workplace Partnership!
 Everyone has a role to play, and a duty to
actively ensure workers are safe
 Problems reported, investigated, eliminated
 The foundation of OHS in Nova Scotia
 Correction without intervention
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21. A Program Approach...JOHSC
• Establish a Joint OH&S Committee or
Representative
– Training is essential
– Terms of Reference
– Duties and functions
– Schedule of meetings and inspection
– Chart the course
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22. • Individual responsibility
• Joint OH&S committee
• H&S rules and rights
• Correct work
procedures
• Employee orientation
• Training
• Workplace inspections
Sample from ccohs.ca/oshanswers
• Reporting and
investigating accidents
• Emergency procedures
• Medical and first aid
• H&S promotion
• Workplace specific
items
• Performance
management
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Your H&S Program Elements

23. Safe Work Procedures (sample)
• Incident/Injury Reporting
• Investigations
• Lockout and tagout
• Machine Guarding
• Confined spaces policy
• Fall protection
• WHMIS
• Training
• Return to work
• Housekeeping
• Fire prevention, fuels
• PPE
• Emergency response
• First Aid
• Blood Borne Pathogens
• Violence, harassment
• Working alone
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24. Safe Work Procedures
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25. Getting it Done...
• Safety Toolkit
• FSANS Template
• In-house resources
• External resources
• Off the shelf
• Internet resources, e.g. www.ccohs.ca
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26. 26
Getting it done…NS DOLAE & WCB

27. 27
Getting it done…industry, FSANS template

28. 28
Getting it done…in house
 Often the BEST approach
 Labour/time intensive
 Good ROI
 Involve all departments and functions
 Share the load and responsibilities
 Identify Champions
 Get buy-in

29. 29
Getting it done…outside help
 Adapt and ADOPT…OWN it!

30. 30
Getting it done…
 In ANY case…
PLANNING is key
“Begin with the end in mind”
Stephen Covey
 And that end is?

31. Precautions, tips…
• Keep it short and simple
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32. Precautions, tips…
• Don’t strangle your company
• Consider needs of the
organisation
• Integrate/dovetail with
neighbour firms, sector
– Show and share
– Accept advise  opportunity
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33. Precautions, tips…
• Take time to do it right
FIVE elements per year?
• Don’t give management and
workers a reason to hate safety!
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34. Review and improve
• Specified in program
• Open it up, share,
communicate
• JOHSC activity
• Goal-setting – Raise the bar
• Calendar reminders
– E.g. Outlook, Google
• Role of automated management systems
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35. A Little Bit of…
OHS-101

36. Accident and Injury Reduction
Why should accidents and injuries be reduced?
1.
2.
3.
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37. Accident and Injury Reduction
List humanitarian reasons for reducing accidents
and injuries:
1.
2.
3.
4.
5.
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39. Penalties
• Enforcement
• Fines
• Administrative penalties
• Imprisonment
• Creative Sentencing

40. SAFETY = GOOD BUSINESS
• Humanitarian
• Costs
• Legal

41. Wrap up
• A program approach: inputs and ingredients
• H&S Program elements and content
• How to get it Done: What does DONE mean?
• Resources
• Strategies to keep your Program fresh and alive
• Exceed compliance
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42. Let’s ALL Make Safety a Habit, and
Make Safety YOUR
New Tradition

43. If you had a Question…
What would it be?
Contact me:
Amanda Dedrick, H&S Coordinator
Queens Place Emera Centre
50 Queens Place Drive
Liverpool, NS B0T 1K0
(902) 354-6001