1. EUBC&E 2013
Helpful Hints For Abstract Submission
1. ABSTRACT FORMAT & REQUIREMENTS
Preferably, the abstract should contain new work Abstract format:
that has not been presented in The abstract should be one (1) full page (size
another conference. Each A4, 210 x 297 mm) plus 1 to 3 optional pages,
abstract will be reviewed by
several independent experts from Abstracts may only be if additional details need to be explained.
The abstract written in English and single
the global biomass community. submitted via our spaced should include:
During online submission, the
online system
• Applicable topic number (1 to 5) and sub-
topic (e.g. 1.1, 1.2, 1.3)
correct subtopic must be selected
• Full title
to ensure correct scoring and the CLICK HERE TO • Full name and address of one author for all
abstract content must be related to
the subtopic chosen. It is the SUBMIT correspondence
• For all other co-authors, full name, affiliation,
responsibility of the corresponding
address, phone/fax/e-mail
author to make sure that abstracts
• Purpose of the work
are submitted under the correct topic. During the
• Approach
review period, the scientific committee may move
• Scientific innovation and relevance
an abstract to a more appropriate subtopic if
• Results
deemed necessary.
• Conclusions
Abbreviations should be defined. • Please clearly indicate if you prefer a visual/poster
presentation
2. RULES & REQUIREMENTS
Abstracts must be submitted using the online  The presenting author must accept full
abstract submission tool, by the responsibility for the abstract submission
deadline (21 January 2013). and presentation. The authors retain full
LEGEND OF TERMS:
The organisers may reject any
 Corresponding author:
copyright of their abstract, presentation
and full paper, but by submitting an
abstract that does not comply
with the submission instructions. The person who submits the abstract abstract, authors also give the
organisers consent and authorisation to
Please make sure that your
is the contact person for all utilise their abstract, presentation, full
abstract does not have scientific, communication regarding the abstract paper, and the presenting author’s
spelling, or grammatical errors and its eventual presentation. biography and photo in any conference
and that the correct abstract title publications, various media and publicity
is indicated during submission  Presenting author: material.
and in the abstract itself.
Accepted abstracts will be
One of the co-authors who will More than one abstract may be
reproduced in the programme physically make the presentation and submitted by each person but only one
presenting author per abstract is
booklet exactly as submitted and who will submit the full manuscript permitted. One presenter may have
no proofreading will be done. at the conference. more than one visual/poster presentation
Please remember to include all but it is not possible for a presenter to
co-authors and their affiliations make more than one oral presentation in
during submission and in the the programme.
abstract itself. Additional names or corrections will In the case that, for any inevitable reason, one person
not be accepted after the submission deadline. is indicated as presenter for more than one oral
session, the Scientific Committee reserves the right to
assess the specific case and make their decision
accordingly.

2. 3. HOW TO SUBMIT YOUR ABSTRACT
WHAT I NEED TO DO BEFORE STARTING MY SUBMISSION?
Look through the list of Conference Topics to You will receive an automatic email notification when
determine which sub-topic your abstract falls under. you make a successful abstract submission. If you do
Make a PDF file of your abstract. not receive this email within 24 hours of submission,
Word files will not be accepted. please contact us by email to check the status of the
submission.
 Abstracts may only be submitted via our
online submission tool. Abstract modifications: Please avoid double
submissions. If you need to modify your submission or
During the submission period, contact with the replace an abstract, please contact us by email and we
corresponding author will be maintained. After the will attend to your requests.
submission deadline, all communication will be made
with the presenting author. Please make sure this is Abstract withdrawal: If you would like to withdraw a
clearly communicated between submitters and submitted abstract, please contact us by email.
presenting authors to avoid confusion.
For questions concerning abstracts, write to Maureen Yap at papers@etaflorence.it
4. HOW IS MY ABSTRACT EVALUATED?
STEP 1: ABSTRACT REVIEW PROCESS AND NOTIFICATION OF ACCEPTANCE
The Scientific Committee will review all abstracts that have been submitted on time and in the correct format. Paper
Reviewers can recommend abstracts for oral or visual/poster presentation or otherwise reject abstracts which do not
possess the quality required for presentation or are not relevant to the topics of the conference.
Abstracts are reviewed on a scale of
1 to 10: 1 being very poor and 10 IMPORTANT DATES:
being excellent.
22 October 2012 Call for Abstracts opens
The three selection criteria are:
21 January 2013 Call for Abstracts closes
Content – relevance to other groups
*after this day the online submission tool
active in biomass will no longer be functional
Innovation – advancement in terms of
progress and novelty January-February 2013 Abstract Review
Quality – scientific quality as well as By the end of March 2013 Notification of authors
the probability of a good presentation
at the conference
The oral presentations are reserved
for contributions covering a wider scope which are of interest to a broader audience and address the progress and
novelties within the topic. Visual/poster presentations are mostly dedicated to issues of interest for specialists in a
particular field.
The reviewed abstracts, together with the recommendations of reviewers and any additional comments are made
available to the Topic Organisers. The TO’s will prepare session proposals, identifying the abstracts they wish to
include in their session.
The final decision regarding each abstract will be discussed in a meeting of Topic Organisers in February 2013.
Corresponding authors will be notified of the outcome of their submission by email through the address
biomass.conference@etaflorence.it.
Save this address in your email address book to make sure you receive our messages. And as an added measure, please
make sure to check your spam folder for email notifications regarding abstract review results!

3. STEP 2: PRESENTATIONS AND THE FULL PAPERS
After the notification of authors for the accepted papers, the Instructions for Authors online link will be sent to guide
presenters through the preparation of the presentation as well as the full manuscript to be submitted. To be included
in the conference proceedings, at least one co-author of the paper must attend the conference as well as be physically
present to make the presentation. The same author must also deliver the manuscript together with the signed
copyright transfer agreement onsite at the delivery of manuscripts desk. Failure to do so may result in the non-
inclusion of the presentation in the proceedings.
 It is necessary for the presenting author of an oral PRESENTATION FORMATS:
presentation to submit a photo and a brief biography (max Oral Presentation
100 words) + photo. 15-minute speaking slot with PowerPoint presentation
Biographies should summarise their current position,
educational qualifications, brief career details and major Visual/Poster Presentation
work achievements to date, including any areas of Presentation through poster put up for 4 days of the
specialisation. Biographies should be written in the third conference and organised poster sessions wherein
person and should be clear and concise. The photo the presenters may interact with other delegates
should be a head shot of at least 180 pixel resolution. concerning their posters.
5. REGISTRATION OF PRESENTERS
A registration fee is associated with the EU BC&E so please note that acceptance of your abstract into the conference
programme, whether as oral or as visual/poster presentation does not automatically register you in the conference.
The presenting author must register and pay the conference fee within one month of their receipt of the letter of
acceptance to guarantee their place in the conference programme. The registered author is entitled to a non-
transferable registration discount within this one-month period.
Detailed information will be given together with the notification letter.
AUTHORS WILL BE NOTIFIED ABOUT RESULTS OF ABSTRACT SUBMISSION
BY THE END OF MARCH 2013.