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Best Practices for Infection
Prevention & Control (IPAC) in
Clinical Offices – A Review of the
Guidance Documents
Barley Chironda RPN CIC
Manager of Infection, Prevention & Control and Medical Device
Reprocessing Department, SJHC
AGENDA
• Importance of Adhering to Best Practice
Recommendations
• Best Practices for IPAC in Clinical Office Practice
• Staff Education and Safety
• Risk Assessments
• Resources and Supports
Physician Offices around the world
Physician Offices around the world
Physician Offices around the world
Reasons to follow Practice
• Legal and Best Practice Guidelines
• Increasing provision of care in the
Physicians office
• Vulnerable patient populations visiting
offices
• Ongoing outbreaks and patient
notification events.
Best Practice Guideline
Key Document Highlights
• Administrative Measures
• Facility Recommendations
• Reception Area
• Environmental Cleaning
• Examination Room
• Staff
• Medication Administration
Administrative Measures for Clinical Office
• Dedicate Resources to Infection Prevention
• Develop and maintain IPAC and occupational
health programs
• Assure sufficient and appropriate supplies
necessary for adherence to Routine Precautions
Facility Recommendations
• There are waste receptacles available in each
room
• There is a waiting area for patients that need to
be segregated for acute infection
• Gloves are available and used appropriately
• Masks are available and used appropriately
• There is a functional separation of clean storage
and dirty utility areas
Reception Area
• Reception staff are protected from patients by a barrier
• There is infection control signage at the entrance of the
office/clinic
• A telephone screening tool has been provided and is
being used appropriately
• There is infection control signage at the reception desk
• There are alcohol-based hand rub and masks available at
reception, with signage for appropriate use
• There are tissue boxes available
• Toys are properly cleaned
Signage
Environmental Cleaning
• There are procedures for cleaning the office setting.
If cleaning is contracted out, the cleaning contractor
has procedures for cleaning the office setting
• Approved and appropriate disinfectant products are
available for patient surfaces, equipment and
instruments
• Clinic/examination areas and high touch surfaces
are cleaned and disinfected daily. Areas in direct
contact with the patient are cleaned between
patients.
Environmental Cleaning cont..
• Other office areas are cleaned at least weekly
• Medical equipment used on multiple patients is
cleaned between patients
• There is a procedure for cleaning up spills of
body fluids
• Waste is segregated and managed according to
provincial regulations and local bylaws
What's wrong with this waiting room?
Examination Rooms
• There are hand washing sinks with liquid soap
available in each clinic area
• Alcohol-based hand rub is available in each
examination room
• Puncture-resistant sharps containers are
provided in each exam room or clinic area
• Sharps are discarded directly into sharps
containers
• Sharps containers are not overfilled past the fill
line
Examination Rooms continued
• PPE is available and is worn when necessary and
appropriately
• Supplies are not stored under, or on counters
adjacent to, hand washing sinks
• If patients with active pulmonary tuberculosis
are routinely seen, an appropriately ventilated
examination room is available
Staff
• There are written IPAC policies and procedures
• Staff are aware of the location of IPAC policies
and procedures
• Staff follow IPAC policies and procedures
• Staff are immunized appropriately
• If patients with active pulmonary tuberculosis
are routinely seen, N95 respirators are available
and used appropriately and staff receive annual
TB skin testing
• Staff who wear N95 respirators are fit-tested
Medications and Vials
• Single dose vials are not reused. Leftover
contents are not combined or pooled.
• A sterile syringe and needle/cannula is used
when entering a vial.
• All needles and syringes are single patient use
only.
• Multidose vials are not used wherever possible
Vaccines
• There are policies and procedures for handling and
storage of vaccines.
• There is a thermometer in the refrigerator.
• Temperatures of refrigerators used to store vaccines
are checked twice daily and recorded.
• Vaccines are: kept refrigerated at a temperature
between 2°C and 8°C kept frozen at a temperature of
-15 °C protected from light if required
• If refrigerator temperatures are less than 2°C or
greater than 8°C, report immediately to the public
health unit for assessment of vaccine potency.
Resources
• Public Health Ontario Checklists
• Toronto Public Health
• Hospital Infection Control Team
• Regional Infection Control Networks (RICN)
References
• Ontario Agency for Health Protection and
Promotion (Public Health Ontario), Provincial
Infectious Diseases Advisory Committee.
Infection Prevention and Control for Clinical
Office Practice. 1 st Revision. Toronto, ON:
Queen’s Printer for Ontario; April 2015.
https://www.publichealthontario.ca/en/eReposi
tory/IPAC_Clinical_Office_Practice_2013.pdf
Questions

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Chironda Best Practices for IPAC in Physicians Offices

  • 1. Best Practices for Infection Prevention & Control (IPAC) in Clinical Offices – A Review of the Guidance Documents Barley Chironda RPN CIC Manager of Infection, Prevention & Control and Medical Device Reprocessing Department, SJHC
  • 2. AGENDA • Importance of Adhering to Best Practice Recommendations • Best Practices for IPAC in Clinical Office Practice • Staff Education and Safety • Risk Assessments • Resources and Supports
  • 6. Reasons to follow Practice • Legal and Best Practice Guidelines • Increasing provision of care in the Physicians office • Vulnerable patient populations visiting offices • Ongoing outbreaks and patient notification events.
  • 8. Key Document Highlights • Administrative Measures • Facility Recommendations • Reception Area • Environmental Cleaning • Examination Room • Staff • Medication Administration
  • 9. Administrative Measures for Clinical Office • Dedicate Resources to Infection Prevention • Develop and maintain IPAC and occupational health programs • Assure sufficient and appropriate supplies necessary for adherence to Routine Precautions
  • 10. Facility Recommendations • There are waste receptacles available in each room • There is a waiting area for patients that need to be segregated for acute infection • Gloves are available and used appropriately • Masks are available and used appropriately • There is a functional separation of clean storage and dirty utility areas
  • 11. Reception Area • Reception staff are protected from patients by a barrier • There is infection control signage at the entrance of the office/clinic • A telephone screening tool has been provided and is being used appropriately • There is infection control signage at the reception desk • There are alcohol-based hand rub and masks available at reception, with signage for appropriate use • There are tissue boxes available • Toys are properly cleaned
  • 12.
  • 14. Environmental Cleaning • There are procedures for cleaning the office setting. If cleaning is contracted out, the cleaning contractor has procedures for cleaning the office setting • Approved and appropriate disinfectant products are available for patient surfaces, equipment and instruments • Clinic/examination areas and high touch surfaces are cleaned and disinfected daily. Areas in direct contact with the patient are cleaned between patients.
  • 15. Environmental Cleaning cont.. • Other office areas are cleaned at least weekly • Medical equipment used on multiple patients is cleaned between patients • There is a procedure for cleaning up spills of body fluids • Waste is segregated and managed according to provincial regulations and local bylaws
  • 16. What's wrong with this waiting room?
  • 17. Examination Rooms • There are hand washing sinks with liquid soap available in each clinic area • Alcohol-based hand rub is available in each examination room • Puncture-resistant sharps containers are provided in each exam room or clinic area • Sharps are discarded directly into sharps containers • Sharps containers are not overfilled past the fill line
  • 18. Examination Rooms continued • PPE is available and is worn when necessary and appropriately • Supplies are not stored under, or on counters adjacent to, hand washing sinks • If patients with active pulmonary tuberculosis are routinely seen, an appropriately ventilated examination room is available
  • 19. Staff • There are written IPAC policies and procedures • Staff are aware of the location of IPAC policies and procedures • Staff follow IPAC policies and procedures • Staff are immunized appropriately • If patients with active pulmonary tuberculosis are routinely seen, N95 respirators are available and used appropriately and staff receive annual TB skin testing • Staff who wear N95 respirators are fit-tested
  • 20. Medications and Vials • Single dose vials are not reused. Leftover contents are not combined or pooled. • A sterile syringe and needle/cannula is used when entering a vial. • All needles and syringes are single patient use only. • Multidose vials are not used wherever possible
  • 21. Vaccines • There are policies and procedures for handling and storage of vaccines. • There is a thermometer in the refrigerator. • Temperatures of refrigerators used to store vaccines are checked twice daily and recorded. • Vaccines are: kept refrigerated at a temperature between 2°C and 8°C kept frozen at a temperature of -15 °C protected from light if required • If refrigerator temperatures are less than 2°C or greater than 8°C, report immediately to the public health unit for assessment of vaccine potency.
  • 22. Resources • Public Health Ontario Checklists • Toronto Public Health • Hospital Infection Control Team • Regional Infection Control Networks (RICN)
  • 23. References • Ontario Agency for Health Protection and Promotion (Public Health Ontario), Provincial Infectious Diseases Advisory Committee. Infection Prevention and Control for Clinical Office Practice. 1 st Revision. Toronto, ON: Queen’s Printer for Ontario; April 2015. https://www.publichealthontario.ca/en/eReposi tory/IPAC_Clinical_Office_Practice_2013.pdf