1. Indonesia Clean Energy Development (ICED) Program
USAID Funded Project No. AID-497-TO-11-00004
Request for Applications (RFA) no: ICED-RFA-01-2013
RFA issuance date: March 12, 2013
Pre-application meeting: Jakarta, March 21, 2013, at 9:00 a.m. at Hotel Century Park
Pekanbaru, March 22, 2013, at 9:00 a.m. location: Hotel Aryaduta
Medan, March 25, 2013, at 9:00 a.m. location: Hotel Aryaduta
Banda Aceh, March 26, 2013, at 9:00 a.m. location: Hotel Grand Nangroe
Clarification questions due: March 26, 2013 at 5 p.m.
Response to clarifications due: March 28, 2013
Proposal due date and time: April 21, 2013
Application selection process: April 22 – May 3, 2013
Awardees selected May 8, 2013
Tetra Tech1, on behalf of the United States Agency for International Development (USAID), is seeking
applications from indigenous organizations, national and international non-government
organizations, universities and research institutes, community based organization, small and
medium sized enterprises, faith-based organizations and other civil society partners in Indonesia
that seek to address critical local energy concerns, with a marked focus on small scale (less than 1
MW) energy project implementation initiatives. Projects will be funded through the Indonesia Clean
Energy Development (ICED) Grants Program.
The overarching objectives of the ICED Grants Program are:
1. Stimulate greater participation of local entities, particularly local entrepreneurs, in developing
pilot activities that focus on providing access to clean energy in “off-grid” areas (rural
electrification) in the most sustainable way and with a high degree of replicability in other similar
areas.
2. Improve technologies and management applied to clean energy project implementation by
leveraging resources from communities, private sector, and government.
3. Improve and strengthen the capacity of civil society, community-based and non-governmental
organizations in raising awareness of the national and local efforts to reduce GHG emissions
from energy use and the clean energy opportunities.
The ICED Grants Program will award grants on a competitive basis for the following key activity
areas:
 Improve energy sector policy and coordination
 Increase development of clean energy projects
 Increase institutional capacity and public outreach
For this RFA, ICED is seeking project proposals for distributed renewable energy projects that
provide electricity or other forms of energy in rural areas in Indonesia with capacity less than 1 MW.
Proposed projects may cover the following types of renewable energy: hydropower, biomass,
biogas, solar (thermal or electric), or wind, and should aim to meet the energy needs of households,
community facilities and/or productive activities (such as agro-processing, manufacturing,
telecommunications, etc). Proposed projects may be in the form of new installations and/or
rehabilitation of existing clean energy production facilities.
1
Tetra Tech ES Inc. is the prime contractor for the USAID-funded Indonesia Clean Energy Development (ICED)
Project and is responsible for all grants under contract.
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2. The maximum award for each project is US$100,000 equivalent in local currency with a minimum of
10% cost-share of the total project amount (including cash, in-kind contributions and co-funding
from other sources). Cost-sharing above 10% is highly encouraged and is factored into the cost
criteria for applicant selection. ICED Grants Program will not reimburse any pre-award cost.
The Indonesian Small Grants Program is funded by the Foreign Assistance Act (Pub.L. 87-195, 75
Stat. 424, enacted September 4, 1961, 22 U.S.C. § 2151 et seq.)
As the funding agency, USAID is substantially involved in the administration of the grants programs,
including approval of grantee selection criteria, proposed grantees, the amount of grants, and the
nature of grant activities. Issuance of this RFA does not constitute an award commitment on the part
of either ICED program or USAID. USAID further reserves the right to fund any or none of the
applications received.
Please contact ICED Grants Manager by e-mail at grants@iced.or.id if you are interested in applying
for this grant and would like to get further detail information on the grants application instruction
and guidelines, eligibility criteria, selection criteria, as well as grants forms and templates. Your
expression of interest letter should include the following information:
Subject: ICED-RFA-01-2013
Name of organization:
Name:
Mobile phone number:
Fax number:
Email address:
Any questions concerning this RFA must be submitted in writing to ICED Grants Manager or by
calling the ICED office at +62 021-52964445.
Completed applications must be submitted in English and no later than 5:00 p.m. April 12, 2013, by
email to grants@iced.or.id. Each application will be reviewed for responsiveness to the
specifications outlined in the guidelines and the application format. Applications to be submitted are
technical application and cost/management application not exceeding a total of 30 pages. Late or
incomplete applications will not be accepted or considered unless authorized by the Grants
Manager.
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3. TABLE OF CONTENTS
SECTION 1 – GRANTS PROGRAM INFO
A. ICED Program Summary
B. Eligible Project Types
C. Eligibility Criteria
D. Award Cycle and Funding Level
E. Grants Program Administration
F. Reporting Requirements
SECTION 2 - GRANT APPLICATION INSTRUCTIONS
A. Preparation Guidelines
B. Technical Application
C. Cost/Management Application
D. Explanation of RFA to Prospective Applicants
E. Submission of Applications
F. Notification
SECTION 3 – APPLICATION EVALUATION CRITERIA
SECTION 4 – SUPPORTING DOCUMENTATIONS
SECTION 5 – RECOMMENDED REFERENCES
Attachment – Certifications and Assurances
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4. SECTION 1 – GRANTS PROGRAM INFO
A. ICED Program Summary
The Indonesia Clean Energy Development (ICED) Program is a four year USAID funded program to
support the government of Indonesia, private sector, and civil society in increasing the contribution
of clean energy resources to reduce the growth of greenhouse gas emissions and providing rural
communities the access to energy. The program is expected to help Indonesia make significant
progress on a low-carbon development path through improved enabling environments for
renewable energy, energy efficiency, conservation energy and clean transport. ICED is to be
implemented from March 8, 2011 to September 30, 2014. The overall target results of the program
are as follow:
• Four million tons of CO2 emission avoided from transport and energy sectors;
• 120 MW of clean energy installed;
• At least 20 small to medium scale renewable energy projects implemented;
• At least $120 million of public and private funding leveraged;
• 1.2 million people with increased access to clean energy;
• A reduction of the electricity subsidy by at least US $250 million from the replacement of
diesel fuel and tariff increases from the 2009 level.
Tetra Tech ES, Inc. as the main contractor for ICED will award and administer a small grants fund that
will be used strategically to support a process of constructive engagement and planning between
various stakeholders to work collaboratively in implementing activities under the ICED scope of
work. The grants program represents a key component of ICED’s strategy for ensuring both
equitable and sustainable access to clean energy in rural areas in Indonesia through the participation
and/or collaboration of local entities. All awards made under the ICED small grants program must
contribute to one or more of the overall ICED target results (see above).
B. Eligible Project Types
The ICED Grants Program will award grants on a competitive basis for the following key activity
areas:
 Improve energy sector policy and coordination
 Increase development of clean energy projects
 Increase institutional capacity and public outreach
For this RFA, ICED is seeking project proposals for distributed renewable energy projects that
provide electricity or other forms of energy in rural areas in Indonesia with capacity less than 1 MW.
Proposed projects may cover the following types of renewable energy: hydropower, biomass,
biogas, solar (thermal or electric), or wind, and should aim to meet the energy needs of households,
community facilities and/or productive activities (such as agro-processing, manufacturing, or
telecommunications). Proposed projects may be in the form of new installations and/or
rehabilitation of existing clean energy production facilities.
Projects proposals should include all equipment, management, technical and administrative services,
travel and other direct costs using the budget template in Section 2.C. The budget should cover the
entire project costs, including the share covered by the applicant and other partners. The maximum
award is US$100,000 equivalent in local currency.
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5. Applicants should demonstrate their experience and capabilities relative to the proposed project, as
well as any partners that are providing cash or in-kind contributions to the overall project. While the
projects must be completed maximum in 12 months, the Applicant should indicate how they will
ensure the long term operation or sustainability beyond project completion.
Priority will be given to proposed projects that have a high potential for sustainability and replication
in Indonesia (e.g., similar scale and application), open new markets for renewable energy
technologies, and how the Applicant will use the proposed project as a demonstration that will
result in additional projects based on the success of the “demonstration”.
C. Eligibility Criteria
Applicants must meet the minimum eligibility criteria to be considered for funding. Following is the
list of organizations/institutions eligible to apply:
 Indigenous organizations
 National and International non-government organizations
 Universities and research institutes
 Community based organization
 Small and medium sized enterprises
 Faith-based organizations
 Other civil society partners
Each Applicant must:
 Be registered with the applicable local authorities or in the event of international
organizations must demonstrate local presence and organization to deliver.
 Be non-political, non-police and non-military in purpose and organization.
 Be in existence for at least three (3) years.
 Be responsible and accountable for all monies distributed under this activity.
 Be organized to serve legitimate and socially desirable community functions, particularly
those that promote socio-economic equity.
 If a religious or church organization, the activity for which funds are requested must be a
community-based activity that serves all people in the community disregard for membership
in that religious organization (e.g., providing electricity for a school that is open to the all
children or for a hospital or health clinic that serves all of community members).
 While only one application per lead institution per round will be accepted, there is no limit
on the number of applications the applicant could be included in as a partner.
 Provide at least 10% cost sharing in cash or in-kind or a combination of both.
The ICED Grants Program will NOT fund:
 Organizations known to or believed to sponsor terrorism
 Government agencies, or political organizations, or organizations that lobby the U.S.
Government.
 Purchases of unallowable and prohibited goods under USAID regulation.
 Equipment that is not explicitly required to complete the work outlined in the RFA.
 Expenses that are not related to the proposed project.
 Activities that create profit for the organization or constitute income generating activities for
its personnel.
 Activities that are financed by other U.S. Government sources or that duplicate other USAID
funding.
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6. D. Award Cycle and Funding Level
The USAID ICED Grants Program is planning to issue multiple RFAs. Applicants may submit more than
one clean energy project proposal (under this or future RFAs) that vary in monetary size; however
the maximum amount awarded to any individual organization is US$100,000. The ICED Grants
Program requires cost-share from the recipient (and any partners) of at least 10% of the total
proposed grant size.
ICED will negotiate with applicants whose proposed project meets the minimum score (see Section
3). Following completion of negotiations, Applicants selected for award will receive a grant to
implement proposed activities. Applicants selected for award are not permitted to sub-grant the
work to other organizations unless they are identified in the application as a partner.
Applicants have the discretion to design and propose the duration of time and commensurate levels
of funding needed to carry out the project and achieve the most impact and results. However, under
this RFA the maximum duration of any grant is twelve (12) months from the date of award.
E. Grants Program Administration
Award administration encompasses all dealings between Tetra Tech and the grantee from the time
the award is made until the end of USAID ICED Project support. The specific nature and extent of
administration will vary from award to award. It can range from reviewing and analyzing
performance reports, to performing site visits, to a more technically developed involvement of
project implementation. Post award orientation with the Recipient and USAID ICED project technical
staff is encouraged to clarify the roles and responsibilities of the USAID ICED project officials who will
administer the award. The Grants Manager shall serve as the mandatory control point of record for
all official communication dealing with grant administration.
The Grants Manager shall provide for the continuing oversight by appropriate USAID ICED project
staff of the financial management aspects of the award through reviews of reports, correspondence,
site visits or other appropriate means. All grants are subject to audit.
Site visits are an important part of effective award management. Site visits by USAID technical staff
are encouraged, since they can often be an effective means of review of the project. A brief report
highlighting the findings will be completed and included in the grant file.
Grants are subject to the provisions established and included in each award. The Grants Manager or
his/her designee shall determine that the award does not contain administrative approvals that are
in conflict with the grant provisions, stated regulations and policies. The Grants Manager is
responsible for processing all award agreements modifications, suspension and termination actions.
All matters regarding grants administration are recorded on ICED database system.
The grants implementation plan has a number of purposes:
 Execute the USAID ICED Grants Program in compliance with the USAID ADS [Automated
Directive System] 302.3.4.8 and 302.3.5.6 and the grants awards will be administered in
accordance with the requirements of 22 CFR 226, ADS 303, the provisions of the Contract, and
applicable Federal law;
 Adhere with the Grants Program all programmatic and administrative assurances and other
administrative certification requirements;
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7.  Establish a grants management task force to execute the grants program, how it will be
managed, monitored and evaluated, and consolidate target results in the Project Monitoring
Plan (PMP); and
 Have clear distribution and allocation of grants funds and grants administration funds to manage
ICED grants funds during the project implementation period.
F. Reporting Requirements
Reporting of results is a mandatory requirement. The ICED Grants Program will require grantees to
conduct data collection, processing, and analysis as a means to document experiences and lessons
learned. Grantees will be required to track direct and indirect linkages to ICED objectives, identify
their own project’s primary objective(s), identify indicators that relate directly to performance and
success of the proposed project, and report on these briefly on a monthly basis. The application
requires that each project budget include the resources to be used to collect the necessary data for
progress reporting. Grantees will also be required to submit monthly technical reports and financial
reports, and a final report following project completion. Further reporting guidelines will be
provided to selected grantees upon award.
End of Section-1
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8. SECTION 2 - GRANT APPLICATION INSTRUCTIONS
A. Preparation Guidelines
All applications must be submitted in English and no later than the date and time indicated on the
cover page of this RFA. Each application will be reviewed for responsiveness to the specifications
outlined in these guidelines and the application format. Applications to be submitted are technical
application and cost/management application not exceeding a total of 30 pages.
Technical applications should be specific, complete and presented concisely. Applications should
demonstrate the Applicant's capabilities and expertise with respect to achieving the goals of the
project proposed. Applications should take into account the technical evaluation criteria contained
in Section 3.
Applicants should retain for their records, a copy of the application and all enclosures that
accompany their application. Erasures or other changes must be initialed by the person signing the
application. To facilitate the competitive review of the applications, ICED will consider only
applications conforming to the format prescribed below.
B. Technical Application
This technical component is designed to determine the ability of the institution to clearly articulate
the scope of activities and budget of the proposed project. Applicants must follow the outline below
in order to be considered. Applicants must demonstrate their ability to manage and implement the
proposed project and how the proposed project contributes directly to the ICED program and Grants
program objectives. The technical application shall contain the following parts:
Part I – Coversheet (1 page)
Part II – Application Document (max 15 pages)
a. Summary of Problem Statement and Background
b. Statement of Goals and Project Objective(s)
c. Target Beneficiaries
d. Project Methodology and Technical Approach
e. Work Plan Schedule
f. Expected Results and Impacts
g. Environmental Impact and Mitigation
h. Gender Analyses
Part III – Attachments (max 10 pages)
a. Institutional Capacity/Past Performance
b. Detailed Performance Monitoring Plan
c. List of Team Members, including Scopes of Work and Brief Profiles Key Personnel
Page limitations are specified below for each section. Applications must be on A4 (210mm by
297mm), single spaced, Calibri 11 font, with one-inch margins on each sides.
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9. Part I – Coversheet (1 page)
The following cover sheet should be submitted for all applications:
ICED GRANTS APPLICATION SUBMISSION FORM
Date:
FROM: TO:
<Name of Contact Person> ICED Grants Manager
<Name of Organization> 5th Floor Tifa Building
<Street Address> JL KUNINGAN BARAT 26
<City> <Postal code> <Country> Jakarta Selatan
<Phone><Fax> 12710 Indonesia
<Website> Grants@iced.or.id
Subject: Application titled “<title of Application>” under ICED Grants Program.
We, the undersigned, offer to apply to undertake the Application titled “<title of Application>” in
accordance with your Request for Application (RFA) no. ICED-RFA-01-2013 dated March 1, 2013. We
are hereby submitting our Application.
The primary objective of the Application is to <in two lines>
The amount of funds requested from ICED Grants Program is <in local currency> and the cost share
provided by applicant and other partners is <in local currency>
Duration of the project is <months>
Yours sincerely,
(Signature & Organizational Stamp)
Name and Title of Signatory
Phone number and e-mail
NOTE:
Print the completed ICED grants application submission form, put signature and organizational
stamp, then scan the document for submission.
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10. Part II – Application Document (max 15 pages)
a. Summary of Problem Statement and Background – describe the current energy use patterns
(including lack of modern energy), summarize the key problems of the project area proposed
and the associated social and economic challenges.
b. Statement of Goals and Project Objective(s) – describe how the proposed project will overcome
the challenges above, and how the proposed project responds to the overall ICED and grants
program objectives.
c. Target Beneficiaries – Describe the targeted group that will be benefited from this program,
number of people affected and segregation by gender.
d. Project Methodology and Technical Approach – describe the innovative interventions to
respond to these problems and series of activities to be undertaken for the proposed project.
The elements of the Applicant’s strategy and approach should also be summarized here. Identify
key personnel involved in each task, and list any resulting output. Also provide the overall roles
and responsibilities of each individual working on the project.
e. Work plan schedule – Provide a timeline corresponding to the implementation schedule for the
scope of work described in “Project Methodology”. The work plan schedule should show the
start date, end date, and duration of each task or activity, including any critical milestones such
as equipment procurement, commissioning.
f. Expected Results and Impacts – Expected impact of implementing the proposed project such as
amount of energy produced annually and over the life of the project, the reduction in the use of
traditional fuels (e.g., kerosene, firewood, charcoal), number of households or persons whose
energy needs will be met, and any additional income earning activities. Applicants should
describe how they plan to use the results of the proposed project to expand the proposed
project and/or implement similar projects in other areas.
g. Environmental impact and mitigation – describe any possible environmental impact associated
implementing the proposed project, and the actions planned to mitigate the impact.
h. Gender Analyses – Describe the existing gender relations of your target group/beneficiaries, the
division of labor between men and women (who does what work), and who has access to, and
control over, resources. Recognize the ways women and men work and contribute to the
economy, their family and society. Explain the identified barriers to women's participation in
your propose program, and how it would address the issues in the planning, implementation,
monitoring and evaluation process of your proposed project.
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11. Part III – Attachments (max 10 pages)
a. Institutional Capacity and Performance Record – Applicants must offer evidence of their
technical and managerial resources and expertise (or their ability to obtain such) in program
management, grants management and training, and their experience in managing similar
programs in the past. Information in this section should include:
(a) A brief description of organizational history, years in existence, and expertise;
(b) Past experience and examples of accomplishments in developing and implementing similar
programs;
(c) Institutional strength as represented by breadth and depth of experienced personnel in
project-relevant disciplines/areas;
(d) References for past work: name and address of organization(s) for which work of a similar
nature was performed; current telephone number of responsible representative of the
organization(s) for which the work was performed; contract/grant name and number (if
any), annual amount received for each of the last three years, and beginning and ending
dates; brief description of the project/assistance activity.
This section should also include a Management Plan that defines:
(a) The proposed organizational structure and staffing plan, which includes all personnel for
backstopping support, management and technical implementation of the program;
(b) The proposed internal lines of responsibility, authority and communication through which
the grant agreement will be managed;
(c) The procedures that will be established and maintained to ensure effectiveness, quality,
timeliness, responsiveness, early identification and resolution of problems, and cost control.
b. Performance Monitoring and Evaluation Plan – This RFA contains objectives with illustrative
interventions and anticipated results. Applicants should provide a proposed Performance
Monitoring and Evaluation Plan that emphasizes the anticipated methodology for monitoring
the achievement of results and suggests specific impact indicators, including gender-related
indicators.
c. List of Team Members, including Scopes of Work and Brief Profiles of Key Personnel-
Applicants should provide summary job descriptions and qualifications of all local key
professional staff to be funded under the grant agreement. Brief profiles for these staff should
be provided together with recent references from persons familiar with the individual's work.
Applications should also include copies of letters from all key professional staff to the effect that
they will accept the position in question for the entire project period of the grant agreement,
should the Applicant receive an award. One long-term professional must be identified as Project
Manager or Team Leader, who will be responsible for the management and coordination of all
activities under the grant agreement. Applicants are encouraged to maximize the sustainability
of the program and transfer of skills and technology by utilizing local communities to the
greatest extent possible.
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12. C. Cost/Management Application (max 4 pages)
The Cost/Management Application will include detailed budget with matching funds and budget
notes/narrative describing the cost line items as needed. Budget must be broken down by partner
institution, showing the overall project amount and the amount, per line item, allocated for each
partner institution. Certain additional documents might later be required to be submitted by an
Applicant in order for ICED Finance Officer and Grants Manager to make a pre-award responsibility
determination. The following notes describe the cost/management application to be submitted:
1. Cost Application – Should include a budget for the entire proposed program with an
accompanying budget narrative which details the total cost of implementing the program being
proposed. The following information should be taken into consideration when developing the
budget:
Activity Cost – Direct activities associated with the program to achieve the direct outcome. Costs
should be listed in the order that activities will be performed.
Direct Labor Cost – Direct salaries and wages for the entire program period of the Grant shall be in
accordance with the organization's established personnel policies. To be considered adequate, these
policies must be in writing, applicable to all employees of the organization, is subject to review and
approval at a high enough organizational level to assure uniform enforcement, and result in costs
which are reasonable and allowable in accordance with applicable cost principles. The budget
note/narrative should include a level of effort analysis specifying personnel, rate of compensation,
and amount of time proposed.
Fringe Benefits – If accounted for as a separate item of cost, fringe benefits should be based on the
host country prevailing practice and should include a detailed breakdown of all fringe benefits (e.g.,
health and life insurance, Lebaran bonus).
Supplies and Equipment – Differentiate between expendable supplies and nonexpendable
equipment (NOTE: Equipment is defined as tangible nonexpendable property charged directly to the
award having a useful life of more than one year and an acquisition cost of $5,000 or more per unit,
unless the Applicant's established policy for nonexpendable equipment anticipated to be required to
implement the program, specifying quantities and unit cost). The Applicants should consider the
level of local content for any equipment needed for the project purposed, such as for civil work
facilities, mechanical-electrical equipment, power/energy transmission system, gasification engine,
gas engine, etc.
Travel and Per Diem – The narrative should indicate number of trips (domestic), and the estimated
unit cost. Specify the origin and destination for each proposed trip, duration of travel and number of
individuals traveling.
Other Direct Costs – This could include any miscellaneous costs such as communications, report
preparation costs, etc. The narrative, or supporting schedule, should provide a complete breakdown
and support for each item in Other Direct Costs.
2. Cost Sharing or Match Funding Policies and Procedures – Applicants are required to indicate the
amount of cost sharing towards this activity and show all non-ICED funds immediately available for
this purpose in their cost/management application. A minimum cost sharing level of ten percent
(10%) of the total program budget is required for this program. Applicants are, however, encouraged
to contribute higher levels of cost share toward this activity.
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13. Since the ICED Grants Program is funded by the U.S. Government, it is subject to its financial rules
under the Code of Federal Regulations (CFR). Cost Sharing or matching is referred to as that portion
of project or program costs not borne by the U.S. Federal Government. There are several types of
match that can be provided including volunteer services furnished by professional and technical
personnel, consultants and other skilled and unskilled labor, office space, equipment, staff-time,
telephone, electricity, etc. may be counted as cost sharing or matching if the service is an integral
and necessary part of an approved project or program. Furthermore, in accordance with 22 CFR
226.24, program income may be used to finance the required cost-share portion of the grant award.
The nature and amount of the cost-sharing/matching contribution must be clearly defined.
Applicants should distinguish between co-funding that is already committed and co-funding that is
only anticipated.
Basic requirements, all of which must be met, in order for contributions, including cash and third
party in-kind, to be considered a cost share or match:
 Are verifiable from the recipient’s records.
 Are not included as contributions for any other U.S. federally-assisted project or program.
 Are necessary and reasonable for proper and efficient accomplishment of project or program
objectives.
 Are allowable under the applicable cost principles.
 Are not paid by the U.S. Federal Government under another award, except where authorized by
Federal statute to be used for cost sharing or matching.
 Are provided for in the approved budget.
 Conform to other provisions of CFR Section 226.23 Cost Sharing or Matching, as applicable.2
2
Please see the following website under the section titled, Cost Sharing or Matching, for the full text of all
required conditions. <http://www.access.gpo.gov/nara/cfr/waisidx_00/22cfr226_00.html>.
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14. SAMPLE APPLICATION BUDGET
Please note this is a sample budget and you may add or delete items that do not relate to the
operations of your organization.
Program Budget (Name of Partner Organization)
Unit # of Duration Total Cost Sharing
Line Item Unit LOE
Costs units Budget ICED Partner
1. PERSONNEL/LABOR
1.1 /month %
1.2 /month %
1.3
1.4
Subtotal
2. FRINGE BENEFITS
2.1 /month %
2.2
2.3
Subtotal
3. CONSULTANTS
3.1 /day %
3.2
Subtotal
4. TRAVEL
4.1 /day %
4.2 /ride
4.3
4.4
Subtotal
5. EQUIPMENT
5.1 /unit %
5.2
5.3
5.4
Subtotal
6. OTHER DIRECT COSTS (ODC)
6.1 /month %
6.2
6.3
6.4
Subtotal
7. PROGRAM ACTIVITIES
7.1
7.1.a
7.1.b
7.1.c
7.2
7.2.a
7.2.b
Subtotal
TOTAL BUDGET
Notes:
1. Item “Costs used in the Project” includes direct materials & goods costs, spare parts costs,
inventory costs used for grant project implementation.
2. Travel costs to the sites and back, which are incurred as a direct result of project-related
activities, are reimbursed in amount of and vehicle costs (except taxi expenses)
3. Communication costs shall include telephone, fax, express mail, postage, etc.
4. Technical Expertise payments are based on a monthly rate supported by invoices/contracts for
the specific service.
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15. D. Explanation of RFA to Prospective Applicants
Any prospective Applicant desiring an explanation or interpretation of this RFA must request it in
writing soon enough to allow a reply to reach all prospective Applicants before submission deadline.
For this purpose, written inquiries may be submitted by e-mail to the Grant Manager, identifying this
RFA by number, to grants@iced.or.id. Any inquiries must be submitted no later than 10 (ten)
calendar days after the issuance date of the RFA. Oral explanations or instructions given before
award of the Grant will not be binding. Any information given to a prospective Applicant concerning
this RFA will be furnished promptly to all other prospective Applicants as an amendment of this RFA,
if that information is necessary in submitting applications or if the lack of it would be prejudicial to
any other prospective Applicants.
E. Submission of Applications
Completed applications must be received by April 21, 2013, by email (preferable) to
grants@iced.or.id. The applications must be considered valid for a period of 40 (thirty) days from the
closing date. If the submission is not being made electronically, the applicant is required to submit
three identical hard copies and soft copy on a CD/DVD/flash disc by mail or by courier to the ICED
Grants Manager before the deadline at the following address:
ICED Program
c/o Grants Manager
5th Floor Tifa Building, Suite 504
JL. KUNINGAN BARAT 26
Jakarta Selatan, Indonesia 12710
Late or incomplete applications may only be reviewed if authorized by the Grants Manager and only
if all such submissions are treated the same and are evaluated prior to award of any other
agreements under this RFA.
F. Notification
Applicants will be notified whether or not their application has met the minimum evaluation score.
Applicants with score of 70 points or higher may be asked to submit further information at that time
to help the Selection Committee make a final decision on whether or not the application will be
selected. Following is the timetable for the RFA selection process:
RFA issuance date: March 12, 2013
Pre-application meeting: Jakarta, March 21, 2013, at 9:00 a.m. at Hotel Century Park
Pekanbaru, March 22, 2013, at 9:00 a.m. location: Hotel Aryaduta
Medan, March 25, 2013, at 9:00 a.m. location: Hotel Aryaduta
Banda Aceh, March 26, 2013, at 9:00 a.m. location: Hotel Grand Nangroe
Clarification questions due: March 26, 2013 at 5 p.m.
Response to clarifications due: March 28, 2013
Proposal due date and time: April 21, 2013
Application selection process: April 22 – May 3, 2013
Awardees selected May 8, 2013
End of Section-2
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16. SECTION 3 – EVALUATION CRITERIA, REVIEW AND SELECTION PROCESS
The applications will be evaluated by a Grants Evaluation Committee (GEC) in accordance with the
evaluation criteria set forth below. The criteria presented have been tailored to the requirements of
this particular RFA. Applicants should note that these criteria serve to (a) identify the significant
matters which Applicants should address in their applications, and (b) set the standard against which
all applications will be evaluated.
Selection to award the Grant Agreement is structured so that program quality criteria will be the
primary basis for awarding the agreement. The total of 100 (a hundred) points is allocated to 5 (five)
components. Specific point values are assigned to each component but are not broken down across
the sub-elements and key concepts.
If an Applicant fails to include information on any of the required areas, the proposal’s overall rating
will be decreased. Given the constraints of length, Applicants are encouraged to be concise in the
discussion. Award(s) will be made to the responsible Applicant(s) whose responsive application
offers the greatest value, based on technical and cost factors set forth below.
1. Strategic fit with ICED Program (35 Point) – Contribution toward ICED Program Results and
Grants Objectives, sustainability of project results, benefits and impacts for the target groups.
2. Feasibility of design & technical approach (25 point) – Clearly defined problem statement/project
rational, clearly outlined goals & objectives, innovative technical approach, potential obstacles
identified and solutions provided are clearly structured timeline/schedule.
3. Organizational capabilities (20 point) – Past performance on similar projects, relevance of staff
skills to the proposed program, experience in geographic region, capacity to adhere to USAID
financial guidelines.
4. Financial self-reliance (10 point) – Cost reasonableness, cost effectiveness, capacity to leverage
funding for cost-share contribution, funding and plan for project continuation.
5. Other considerations (10 points) Inclusion of women, under-served segments of community and
indigenous people
The ICED Grants Program has a minimum threshold of 70 points for projects to be considered for
further deliberation. Applications that not achieve a score of 70 points will be informed. Applicants
may resubmit their proposal in response to future solicitations.
Primary consideration will be awarded to applications that address conservation of non-renewable
sources of energy and associated greenhouse gas emissions. Applications should provide a baseline
(or methodology for calculating current energy use).
ICED anticipates three types of grant including Standard Grant, Simplified Grant and Fixed Obligation
Grant. The type of award will be determined by considering the results of pre-award assessment and
negotiation with the selected Applicant(s).
End of Section-3
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17. SECTION 4 – SUPPORTING DOCUMENTATIONS
Applicants are required to complete and attached the following certifications and assurances to the
application submitted. Applications without these certifications and assurances will be considered
incomplete.
1. Assurance of Compliance with Laws and Regulations Governing Non-Discrimination in Federally
Assisted Programs
2. Certification Regarding Lobbying
3. Prohibition on Assistance to Drug Traffickers for Covered Countries and Individuals (ADS 206)
4. Certification Regarding Terrorist Financing, Implementing Executive Order 13224
Complete copies of these Certifications may be downloaded from the following website:
http://transition.usaid.gov/policy/ads/300/303mav.pdf
Please attach the following documents to the application to be submitted:
 A copy of Applicant’s organization or corporate registration.
 Taxpayer Identification Number.
 Letter of commitment from any partners or funding sources to provide support described in
the proposal.
 Memorandum of Understanding between the applicant and the host community and/or
target beneficiaries.
End of Section-4
SECTION 5 – RECOMMENDED REFERENCES
 Mandatory Standard Provisions for U.S. Nongovernmental Recipients
http://www.usaid.gov/policy/ads/300/303maa.pdf
 Mandatory Standard Provisions for Non‐U.S. Nongovernmental Recipients
http://www.usaid.gov/policy/ads/300/303mab.pdf
 Automated Directives System (ADS) Chapter 303, Grants and Cooperative Agreements to
Non‐Governmental Organizations,
http://www.usaid.gov/policy/ads/300/303.pdf
 Certifications, Assurances, and Other Statements of the Recipient (May 2006); An Additional
Help for ADS Chapter 303
http://www.usaid.gov/policy/ads/300/303sad.pdf
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18. Certifications and Assurances
1. Assurance of Compliance with Laws and Regulations Governing Non-Discrimination in Federally
Assisted Programs
Note: This certification applies to Non-U.S. organizations if any part of the program will be
undertaken in the United States.
(a) The recipient hereby assures that no person in the United States will, on the bases set forth
below, be excluded from participation in, be denied the benefits of, or be otherwise subjected to
discrimination under, any program or activity receiving financial assistance from USAID, and that
with respect to the Cooperative Agreement for which application is being made, it will comply with
the requirements of:
(1) Title VI of the Civil Rights Act of 1964 (Pub. L. 88-352, 42 U.S.C. 2000-d), which prohibits
discrimination on the basis of race, color or national origin, in programs and activities receiving
Federal financial assistance;
(2) Section 504 of the Rehabilitation Act of 1973 (29 U.S.C. 794), which prohibits discrimination on
the basis of handicap in programs and activities receiving Federal financial assistance;
(3) The Age Discrimination Act of 1975, as amended (Pub. L. 95-478), which prohibits discrimination
based on age in the delivery of services and benefits supported with Federal funds;
(4) Title IX of the Education Amendments of 1972 (20 U.S.C. 1681, et seq.), which prohibits
discrimination on the basis of sex in education programs and activities receiving Federal financial
assistance (whether or not the programs or activities are offered or sponsored by an educational
institution); and
(5) USAID regulations implementing the above nondiscrimination law, set forth in Chapter II of Title
22 of the Code of Federal Regulations.
(b) If the recipient is an institution of higher education, the Assurances given herein extend to
admission practices and to all other practices relating to the treatment of students or clients of the
institution, or relating to the opportunity to participate in the provision of services or other benefits
to such individuals, and must be applicable to the entire institution unless the recipient establishes
to the satisfaction of the USAID Administrator that the institution's practices in designated parts or
programs of the institution will in no way affect its practices in the program of the institution for
which financial assistance is sought, or the beneficiaries of, or participants in, such programs.
2. Certification Regarding Lobbying
The undersigned certifies, to the best of his or her knowledge and belief, that:
(1) No Federal appropriated funds have been paid or will be paid, by or on behalf of the
undersigned, to any person for influencing or attempting to influence an officer or employee of any
agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of
Congress in connection with the awarding of any Federal contract, the making of any Federal
Cooperative Agreement, the making of any Federal loan, the entering into of any cooperative
agreement, and the extension, continuation, renewal, amendment or modification of any Federal
contract, grant, loan, or cooperative agreement.
(2) If any funds other than Federal appropriated funds have been paid or will be paid to any person
for influencing or attempting to influence an officer or employee of any agency, a Member of
Congress, an officer or employee of Congress, or an employee of a Member of Congress in
connection with this Federal contract, grant, loan, or cooperative agreement, the undersigned must
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19. complete and submit Standard Form-LLL, “Disclosure of Lobbying Activities,” in accordance with its
instructions.
(3) The undersigned must require that the language of this certification be included in the award
documents for all subawards at all tiers (including subcontracts, subgrants, and contracts under
grants, loans, and cooperative agreements) and that all subrecipients must certify and disclose
accordingly.
This certification is a material representation of fact upon which reliance was placed when this
transaction was made or entered into. Submission of this certification is a prerequisite for making or
entering into this transaction imposed by section 1352, title 31, United States Code. Any person who
fails to file the required certification will be subject to a civil penalty of not less than $10,000 and not
more than $100,000 for each such failure.
Statement for Loan Guarantees and Loan Insurance
“The undersigned states, to the best of his or her knowledge and belief, that: If any funds have been
paid or will be paid to any person for influencing or attempting to influence an officer or employee
of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a
Member of Congress in connection with this commitment providing for the United States to insure
or guarantee a loan, the undersigned must complete and submit Standard Form-LLL, “Disclosure
Form to Report Lobbying,” in accordance with its instructions. Submission of this statement is a
prerequisite for making or entering into this transaction imposed by section 1352, title 31, U.S. Code.
Any person who fails to file the required statement will be subject to a civil penalty of not less than
$10,000 and not more than $100,000 for each such failure.”
3. Prohibition on Assistance to Drug Traffickers for Covered Countries and Individuals (ADS 206)
USAID reserves the right to terminate this Agreement, to demand a refund or take other appropriate
measures if the Grantee is found to have been convicted of a narcotics offense or to have been
engaged in drug trafficking as defined in 22 CFR Part 140. The undersigned must review USAID ADS
206 to determine if any certifications are required for Key Individuals or Covered Participants.
If there are COVERED PARTICIPANTS: USAID reserves the right to terminate assistance to or take
other appropriate measures with respect to, any participant approved by USAID who is found to
have been convicted of a narcotics offense or to have been engaged in drug trafficking as defined in
22 CFR Part 140.
4. Certification Regarding Terrorist Financing, Implementing Executive Order 13224
By signing and submitting this application, the prospective recipient provides the certification set out
below:
1. The Recipient, to the best of its current knowledge, did not provide, within the previous ten
years, and will take all reasonable steps to ensure that it does not and will not knowingly
provide, material support or resources to any individual or entity that commits, attempts to
commit, advocates, facilitates, or participates in terrorist acts, or has committed, attempted to
commit, facilitated, or participated in terrorist acts, as that term is defined in paragraph 3
2. The following steps may enable the Recipient to comply with its obligations under paragraph 1:
a. Before providing any material support or resources to an individual or entity, the Recipient
will verify that the individual or entity does not (i) appear on the master list of Specially
Designated Nationals and Blocked Persons, which is maintained by the U.S. Treasury’s Office of
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20. Foreign Assets Control (OFAC), or (ii) is not included in any supplementary information
concerning prohibited individuals or entities that may be provided by USAID to the Recipient.
b. Before providing any material support or resources to an individual or entity, the Recipient
also will verify that the individual or entity has not been designated by the United Nations
Security (UNSC) sanctions committee established under UNSC Resolution 1267 (1999) (the
“1267 Committee”) *individuals and entities linked to the Taliban, Usama bin Laden, or the Al-
Qaida Organization]. To determine whether there has been a published designation of an
individual or entity by the 1267 Committee, the Recipient should refer to the consolidated list
available online at the Committee’s Web site:
http://www.un.org/Docs/sc/committees/1267/1267ListEng.htm.
c. Before providing any material support or resources to an individual or entity, the Recipient
will consider all information about that individual or entity of which it is aware and all public
information that is reasonably available to it or of which it should be aware.
d. The Recipient also will implement reasonable monitoring and oversight procedures to
safeguard against assistance being diverted to support terrorist activity.
3. For purposes of this Certification -
a. “Material support and resources” means currency or monetary instruments or financial
securities, financial services, lodging, training, expert advice or assistance, safehouses, false
documentation or identification, communications equipment, facilities, weapons, lethal
substances, explosives, personnel, transportation, and other physical assets, except medicine or
religious materials.”
b. “Terrorist act” means - (i) an act prohibited pursuant to one of the 12 United Nations
Conventions and Protocols related to terrorism (see UN terrorism conventions Internet site:
http://untreaty.un.org/English/Terrorism.asp); (ii) an act of premeditated, politically
motivated violence perpetrated against noncombatant targets by subnational groups or
clandestine agents; or (iii) any other act intended to cause death or serious bodily injury to a
civilian, or to any other person not taking an active part in hostilities in a situation of armed
conflict, when the purpose of such act, by its nature or context, is to intimidate a population, or
to compel a government or an international organization to do or to abstain from doing any act.
c. “Entity” means a partnership, association, corporation, or other organization, group or
subgroup.
d. References in this Certification to the provision of material support and resources must not
be deemed to include the furnishing of USAID funds or USAID-financed commodities to the
ultimate beneficiaries of USAID assistance, such as recipients of food, medical care, micro-
enterprise loans, shelter, etc., unless the Recipient has reason to believe that one or more of
these beneficiaries commits, attempts to commit, advocates, facilitates, or participates in
terrorist acts, or has committed, attempted to commit, facilitated or participated in terrorist
acts.
e. The Recipient’s obligations under paragraph 1 are not applicable to the procurement of
goods and/or services by the Recipient that are acquired in the ordinary course of business
through contract or purchase, e.g., utilities, rents, office supplies, gasoline, etc., unless the
Recipient has reason to believe that a vendor or supplier of such goods and services commits,
attempts to commit, advocates, facilitates, or participates in terrorist acts, or has committed,
attempted to commit, facilitated or participated in terrorist acts.
This Certification is an express term and condition of any agreement issued as a result of this
application, and any violation of it will be grounds for unilateral termination of the agreement by
USAID prior to the end of its term.
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21. 5. Certification of Recipient
By signing below the recipient provides certifications and assurances for (1) the Assurance of
Compliance with Laws and Regulations Governing Non-Discrimination in Federally Assisted
Programs, (2) the Certification Regarding Lobbying, (3) the Prohibition on Assistance to Drug
Traffickers for Covered Countries and Individuals (ADS 206) and (4) the Certification Regarding
Terrorist Financing Implementing Executive Order 13224 above.
These certifications and assurances are given in consideration of and for the purpose of obtaining
any and all Federal grants, loans, contracts, property, discounts, or other Federal financial assistance
extended after the date hereof to the recipient by the Agency, including installment payments after
such date on account of applications for Federal financial assistance which was approved before
such date. The recipient recognizes and agrees that such Federal financial assistance will be
extended in reliance on the representations and agreements made in these assurances, and that the
United States will have the right to seek judicial enforcement of these assurances. These assurances
are binding on the recipient, its successors, transferees, and assignees, and the person or persons
whose signatures appear below are authorized to sign these assurances on behalf of the recipient.
Request for Application No. ICED-RFA-01-2013
Application No. ________________________________________
Date of Application _____________________________________
Name of Recipient ______________________________________
Typed Name and Title ___________________________________
Signature _____________________________________________
Date _________________________________________________
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