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IIBA Adelaide - Value Prioritisation
- 1. IIBA® Adelaide Relative Value Prioritisation 17 August 2023 IIBA® Global 2022 Chapter of the Year
- 2. IIBA® Australia acknowledges the Traditional Owners of country throughout Australia and recognise their continuing connection to land, waters and culture. We pay our respects to Elders past, present and emerging and extend our respects to all Aboriginal and Torres Strait Islander people present with us today. Acknowledgement of Country
- 3. Festival of Business Analysis 16 – 20 of October 2023 Australia & New Zealand https://festivalofbusinessanalysis.org
- 4. https://festivalofbusinessanalysis.org Georgiana Mannion Director | Evolving Holdings Dr Amanda Keenan Founder & Chief Humanist | Cool Kids Innovation Fabrício Laguna The Brazilian BA Heather Mylan-Mains President | BAs without Borders
- 5. Study Groups 17 August 2023 IIBA® Melbourne | Online Product Ownership Analysis Study Group 28 August 2023 IIBA® Melbourne | Online BABOK® Study Group
- 6. If you are interested and would like to express your interest in becoming a mentor or mentee please scan the QR codes or visit the link below: Mentoring Program
- 8. Call for Volunteers The IIBA Australia Chapter invites your expressions of interest (EOI) to join and support us in providing our services to our members and community. Chapter volunteering is activity and capacity based. In addition to completing this form, you are strongly encouraged to get involved by attending Chapter events held in your local city. For more information and to express your interest visit: https://australia.iiba.org/volunteer
- 9. Follow us on Social Media Join the Conversation NOW! IIBA Australia IIBA Australia Chapter @IIBAAUS iiba_australia IIBA Australia Chapter Ltd iibaaustralia.com
- 11. Tonight’s agenda Welcome (15 minutes) • Introduction and explanation Workshop (50 minutes) • Part 1 – Initial rankings • Break (5 minutes) • Part 2 – Final rankings Wrap up & Discussion (10 minutes) 18/08/2023 Relative Value Prioritisation 11
- 12. welcome to the party 18/08/2023 Relative Value Prioritisation 12
- 13. Relative Value Prioritisation What are we doing tonight? Learn a workshop technique “Relative Value Prioritisation” Co-create IIBA Adelaide Branch’s delivery plan for the next two years 18/08/2023 13
- 14. The Product Backlog 18/08/2023 14 “The list of stuff that needs to get done ” Random product owner Tonight’s backlog comprises 62 workshop ideas. Not crying, just “admiring the problem”
- 15. The “Prioritised” Backlog “The agreed sequence in which stuff should get done” Random scrum master Prioritisation is a combination of factors: 18/08/2023 Relative Value Prioritisation 15 Value Dependencies Effort Risk
- 16. How does this work then? Part 1 – Initial Ranking (20 minutes) • The table has 10 cards on it, numbered 1 to 10 • 1 is the lowest value and 10 is the highest The numbers don’t represent anything, except that “2 is more valuable than 1 and less valuable than 3” 18/08/2023 Relative Value Prioritisation 16 1 = Low 10 = High
- 17. How does this work then? Part 1 – Initial Ranking (20 minutes) • Write your name on the topic(s) • Place your topic under the numbered card that most fits the topic’s value • Do not talk • Do not touch anyone else’s topics • Write notes on the back of the topics 18/08/2023 Relative Value Prioritisation 17 1 = Low 10 = High
- 18. How does this work then? Part 1 – Initial Ranking (20 minutes) 18/08/2023 Relative Value Prioritisation 18 1 = Low 10 = High Place your topic under the numbered card that most fits the topic’s value
- 19. Relative Value Prioritisation 5 minute break 18/08/2023 19
- 20. Ranking the stories 18/08/2023 Relative Value Prioritisation 20 Welcome back. Each ranking now has a second number on it. This is the maximum number of topics the ranking can hold.
- 21. Ranking the stories 18/08/2023 Relative Value Prioritisation 21 1 1 2 4 8 16 16 8 4 2 1 2 3 4 5 6 7 8 9 10 Rank Max
- 22. Ranking the stories Part 2 – Final ranking (25 minutes) • find your topic again • negotiate with the other people for the same ranking • defend your topic (or cave-in) • move the less valuable topic to the lower rank • repeat the process until all ranks have the max. number of topics in them 18/08/2023 Relative Value Prioritisation 22
- 23. Ranking the stories Part 2 – Final ranking (25 minutes) 18/08/2023 Relative Value Prioritisation 23 negotiate which topic is more valuable, with the other people for the same ranking
- 24. So what just happened? Wrap up You have just: • collaborated with your peers • achieved a shared agreement • co-created IIBA Adelaide Branch’s 2-year schedule • learned a useful technique • hopefully, had some fun 18/08/2023 Relative Value Prioritisation 24
- 25. Some tips for running this Preparation Print copies of the user stories: • large enough to be easily readable • A5-sized cards work well • number the user stories for easy reference The ranking cards can be post-it notes, but laminated cards are soooo much more professional. 18/08/2023 Relative Value Prioritisation 25
- 26. Some tips for running this Preparation • Bring enough pens for everyone • Remove most of the chairs from the room And don’t tell the participants what to expect before they arrive. It works best if they don’t know about part 2. 18/08/2023 Relative Value Prioritisation 26
- 27. How to ‘biggify’ this More than 30 stakeholders? • Ask a few people to act as “advocates” for a group of stakeholders (reduces the numbers). • Run two sessions in parallel with two groups of stakeholders. Then take the top-ranked stories from each and run another session with this smaller set. 18/08/2023 Relative Value Prioritisation 27
- 28. Relative Value Prioritisation 28 18/08/2023 thank you
Editor's Notes
- I’m using this session as the official launch of my company Micromorphics Consulting. I started it in 2002 which makes it 21 years old this year, so the launch is a little overdue. I’ve been in the IT industry for over 30 years and have spent time in most roles you can imagine (a few of which don’t exist anymore and some which I couldn’t imagine when I started). At various times a developer, trainer, database programmer, experience designer, project manager, scrum master and business analyst. Occasionally, a few of them at the same time. What does Micromorphics do? Well, since it’s just me currently, it’s whatever I’m doing at any given time. But the plan is to specialise in “Capability Uplift and Coaching”. Long way to go yet, but we have a logo now.
- The purpose of tonight is two-fold. Firstly, we will experience a technique that you can use in your workplace as a means to collaboratively rank a wide range of requirements / user stories in under 1 hour. Similar to a technique called ‘Stack Ranking’ but has a second part where true collaboration happens. Secondly, we will co-create the topics that the IIBA Adelaide Brach will deliver over the next two years. The topics may not necessarily be suited for events such as this and may actually be better done as LinkedIn posts or articles. The IIBA Team will commit to following the plan that you create for us tonight (of course, we’re agile and so if things change, we will pivot to deal with it).
- Projects are essentially a series of tasks that get need to done in order to deliver value in the form of the project’s outcomes. This list of tasks is sometimes called the Product Backlog.
- Common techniques such as MoSCoW (Must, Should, Could, Won’t) or assigning a Mandatory, Highly Desirable, Nice-to-have value, even giving them numbers 1, 2, 3, 4 only go some way towards ranking the stories. If you have 35 “Must Have” stories, which one gets delivered first? Generally, a backlog item gets prioritised based on the highest urgency/benefit (value) and the smallest effort. (i.e. Weighted Shortest Job First), but other things can influence their position in the ranking – dependencies and risk. A lower value or more complex task may need to be completed first if it enables the higher ranked task. And the Risk of not doing the work needs to be considered too. This can be viewed as another facet of the term ‘value’ - the cost of delay. “Effort” and “Dependencies” can be easily defined and quantified, but Value can cover a number of concepts. Certainly, financial benefits are readily calculated, but what about (less easily quantifiable) benefits such as customer satisfaction, regulatory compliance, reducing technical debt, enhanced user experience? By ranking requirements in order of relative value – we are merely saying that Requirement X is more valuable than Requirement Y, and less valuable than Requirement Z – without having to quantify it.
- And 4 is not twice as valuable as 2,
- In this workshop we look only at the Value of each requirement. Determining Effort and Dependencies are separate workshops. Read your requirement(s). Write your name on it. Own it. Understand it. Fall in love with it. Add notes if you want (they’ll help you in part 2) You can read other people’s requirements, but you are not allowed to touch them. There’s a full list of them pinned up on the walls
- In this workshop we look only at the Value of each requirement. Determining Effort and Dependencies are separate workshops. Read your requirement(s). Write your name on it. Own it. Understand it. Fall in love with it. Add notes if you want (they’ll help you in part 2) You can read other people’s requirements, but you are not allowed to touch them. There’s a full list of them pinned up on the walls
- Look at the cards on the table. I’ve written a number on them to represent the MAXIMUM number of stories at that rank, 1, 2, 4, 8, 16, 16, 8, 4, 2, and 1. It is your task to rearrange your cards to meet those numbers by negotiating with your peers.
- Look at the cards on the table. I’ve written a number on them to represent the MAXIMUM number of stories at that rank, 1, 2, 4, 8, 16, 16, 8, 4, 2, and 1. It is your task to rearrange your cards to meet those numbers by negotiating with your peers.
- You still can’t move someone else’s story (without their permission) You definitely can talk
- You still can’t move someone else’s story (without their permission) You definitely can talk
- There is a tactile component to this. Each person is physically getting up and moving their story to the rank they have agreed upon. You can sort-of do this online, with tools like Miro or Mural etc, but the physical act is so much more impactful since there is a physical commitment to move something. Also, online conversations are difficult with just one active mic – breakout rooms or private chats are needed
- There is a tactile component to this. Each person is physically getting up and moving their story to the rank they have agreed upon. You can sort-of do this online, with tools like Miro or Mural etc, but the physical act is so much more impactful since there is a physical commitment to move something. Also, online conversations are difficult with just one active mic – breakout rooms or private chats are needed
- If you have more than 30 stakeholders or more than 100 user stories.
- Thanks