1. SUPPLY CHAIN PROCESS FLOW CHART AND STANDARD OPERATING
PROCEDURE (SOP)
Bridge International Supply Chain SOP Page 1
PURPOSE
The purpose of this processis to ensure thatsupply chainprocess isclearlyelaboratedand
documentedforthe staff andinvolvedparties.
RESPONSIBILITY
1. SupplychainManager
2. ProcurementOfficers
3. Warehouse Manager
4. Warehouse Associate
5. Warehouse Attendants(Receiving/DispatchClerks)
6. LogisticsOfficer
7. Finance Department(Payables)
PROCUREMENT PROCESS
• Procurementofficerreceivesrequisitionfromuserdepartment (differentdepartmentswithin
Bridge internationalacademies).
• Afterestablishingthe need(Specifications)the procurementofficersourcesforquotationsand
pricingfromatleast3 differentvendors of the material orservice tobe suppliedor tobe
renderedtothe department inneed.
• The procurementofficerchoosesthe suppliertocontractby negotiatingcheapestprice possible
or selectsthe bestsupplierby price analyzingaswell astechnical analysisof atleast three
quotationswhichhastobe approvedbythe supplychainmanager.
• The procurementofficerlogsthe requisitionintoNavision(LPO) creation andforwardsthe LPO’s
or approval bythe supplychainmanager/finance manager
• Procurementofficeragreeswiththe supplier/vendoronleadtime forthe deliveryand
paymenttermsofthe goodsordered.
• Procurementofficerforwardsthe LPOtowarehouse manager/associate andcommunicateson
impendingsuppliesandsupplier aswell aswhenthe deliverywillbe done.

2. SUPPLY CHAIN PROCESS FLOW CHART AND STANDARD OPERATING
PROCEDURE (SOP)
Bridge International Supply Chain SOP Page 2
WAREHOUSE RECEIVING PROCESS
 The warehouse manager/associate receivesgoods/materials inthe warehouse asperthe LPO
and communicationfromprocurement officeronquantityandspecification.
 Warehouse associate verifiesthe qualityandquantityof the goodsnotifies the warehouse
managerbeforerejecting if substandardorwrongmaterials beforeacceptingthe receipt.
 Afterverificationthe Warehouseassociate signsthe supplier’sdeliveryandinvoice
documentsandremainswith carboncopies of the documents.
 Warehouse associate/attendant allocatesspace forthe materialsreceivedandensuresProper
storage for the goods takingintoaccount safetyprecautions.
 Warehouse associate rise (GRN) deliverynote in Navision of the goodsreceivedasperthe
signed supplier’s deliverynote takingintoaccountthe quantityreceived.
 The goods receivednote issignedbyconcernedparties(Receivingclerk,tallyingclerk, Quality
assured,Headof department)
 Warehouse associate attachesthe signedGRN withthe original Delivery notesandInvoicefrom
the supplierandmakescopiesforfillingbefore forwardingthe documents tofinance for
payment
LOGISTICS TANSFER ORDER CREATION PROCESS
 Logistics officerreceivestrigger(s)withquantityandacademyfromeitherSchool operationsor
construction departments soasto create Transferordersfor materialstobe dispatchedfrom
the warehouse.
 Logistics officersourcestransporterforthe materialsrequiredandnegotiatesthe pricesfor
transportationasperthe loadanddistance of the academy fromthe warehouse tothe
academies
 Logistics officercreatesthe (T.O.) Transferorderin Navisionforwarehousetorelease the
goods/materials tothe transporterfordeliverytothe academy.
 The logistics officertoscheduledeliverybasedontime of receiptordaymaterialsneededin
school and communicatestothe transporteronthe timeline.
 Logistics officerforwardscommunicationtowarehouse onthe Transferordersrequirement
showingdate of dispatch,transporterandTO reference number.
 Logistics officerassignstransporter&confirmcollectiontime toboththe transporterand
warehouse staffs.
 Logistics officerforwardsthe contractedtransporterdetailstowarehouse andmaterialstobe
pickedwithweightandcapacityforeffectivetransportation.
 Logisticsofficertopickthe bestroutingfordeliverytothe academy.

3. SUPPLY CHAIN PROCESS FLOW CHART AND STANDARD OPERATING
PROCEDURE (SOP)
Bridge International Supply Chain SOP Page 3
WAREHOUSE DISPATCH PROCESS
• Warehouse managerreceivescommunicationfromlogisticsofficeronthe deliveryplan,
transporterandmaterialstobe dispatched.
• Warehousemanager/associate toliaswithlogistics officerondispatch& deliveryplan tobe
communicate tothe transporter.
• warehouse touse the transferorderissuedbylogisticsasa pickinglist
• warehouse tocommunicate tologisticsonavailabilityof materials
• warehouse topick/ assemble/kitmaterialsasperthe transferorderraisedbylogistics
• warehouse to commence andarrange materialsbyschool (incase of multiple delivery) in
dispatcharea
• copy of requisition&picklistto be placedwithgoods
• warehouse toagree onloadingplan
• warehouse clerk toallocate loaderstaskof loading
• loadingprocessagreed upondependingonloadformat - type of materials, LIFOetc
• warehouse to produce a copyof the picklistfor transportertouse for verificationduringloading
• warehouse clerktooversee loadingusingpicklist thatwasusedto assemble toverifyquantities
beingloaded
• one itemisloadedat a time andin full before beginninganotheritem
• once loadingiscomplete picklistispassedontowarehouse manager forconfirmation&posting
inNavision
• warehouse managertocreate shipmentnote deliverydocumentin Navision asperloaded with
the pick list
• warehouse clerkcompares shipment note quantitieswithpicklistquantitiestoensure they
match
• once quantitiesare matched,the warehouseclerk,supervisor&transporterwill signoff the
shipmentnote
• three copiesof consignment andshipment note are producedbasedonthe transferordernote

4. SUPPLY CHAIN PROCESS FLOW CHART AND STANDARD OPERATING
PROCEDURE (SOP)
Bridge International Supply Chain SOP Page 4
• transportertakestwocopiesto use as podon deliveryatschool
• on deliveryam or constructionsupervisor confirmsreceiptandsigns&stamps the issue notes
LOGISTICS CLOSING POD PROCESS
• transporterreturnsthe stamped andsigned original issuenote tologistics
• logisticsusesthe signedshipmentnote toclose the podandapprovespaymenttothe
transporter
• logisticsreceivestransporters invoice andattachesthe signedshipmentnotesforpayment
• finance receivesthe transportersinvoice andsignedshipmentnote andpaysfortransport
• fiancé capitalizesthe material inthe school