1. ANDREA KARIS
393 Lexington Street,#2 | Auburndale, MA 02446 |
617 529 2497 | andreakaris@msn.com
SKILLS PROFILE
 Office manager,staffassistant, executiveassistantwith over 15 years’ experience in academic, medical and research settings.
 Proficient in all Microsoft applications and word processing, including End Note.
 Responsiblefor organizing internal andinternationalevents, including food orders, lodging and transportation for 5 -300 guests.
 Responsible for maintaining calendars and schedules for department heads.
 Responsible for all office orders and supplies and reconciliation ofpurchase orders.
 Responsible for all written correspondence; including letters ofrecommendation.
 Responsiblefor credentialing oflicensedstaff(socialworkers,doctors,nurses, psychologists); including CORI, license activity and
educational verification.
 Responsible for manuscript submission to professional journals
 Responsible for maintaining CVs, biosketches according to NIH standards
 Created and maintained digital libraries
 Experience with digital photography, photo editing, and video editing programs.
 Used PeopleSoft, a payroll, benefits & budget program.
 Used social media (facebook, twitter, yelp, groupon) to promote business and deals.
 Trained in physical therapy, massage and first aid.
EMPLOYMENT HISTORY
The Fenway Institute, Fenway Health Administrative Assistant/OfficeManager 7/11/2011 — present
Boston, MA
 ExecutiveAssistant toMedicalResearchDirector
 Assistant to 20 memberfaculty, and~100-person staff, with primary focus onMedicalResearchDirector
 Trains staffin NIHbiosketchrequirements
 Maintains calendars, CVs, NIH biosketches, electroniclibraries andEndNote databases
 Responsiblefor all incoming/outgoing correspondence, recording CMEs, and daily officemanagement
 Records minutes for department meetings
 Responsiblefor conferenceroommanagement, food orders, supplyorders, and travelreservations
 Provides daily assistance withAV , copiers and printing needs
 Plannedin-houseand international events with5-300 guests
 Served as Credentialing Officer for the Research department
Redline Fight Sports Manager/Office Manager 9/1/2008 — 8/1/2014
Cambridge, MA
 Front desk manager/“Girl Friday”position –everything was my responsibility fromcleaning,taking outtrash, supply
ordering, enrolling newmembers, advertising deals and upcoming fights
 Helped build a new business to success,helped implementnewpolicies and procedures including bestpractices for
cleaning/diseasepreventionin athletic facilities
 Managed employeeand volunteerschedules
 Used social media to promotethenew business, to advertiseand promoteevents,promotions andfighter statuses
 Used first aid, physical therapy, andmassagetherapy for members, fighters and coaches
 Helped organizein-houseevents
 Developed customer service policies and was the point-personfor complaints/member issues
 Trained new staffin gym-specific software(MindBody)

2. Harvard School ofPublic Health Administrative Assistant 3/1/2005 — 5/1/2010
Boston, MA
 Supported theDirectorand Assistant Directorin allaspects oftheir work,including grant submissions, manuscript
submissions andlibrary research
 Prepared travel, hotel and carreservations for staffand graduatestudents –up to5 multi-city reservations/month
 Handledall incoming/outgoing mail –electronic and postal
 Prepared reimbursements and submitted receipts according to Harvard policy
 Supported additional staff/students attherequest oftheDirector and AssociateDirector.
 Plannedmeetings andmeals for visiting faculty and students.
 Helped createand maintainan electronicdatabaseofimportant historicdocuments, scanned oldnotes to preservethen
electronically.
 Helped interviewapplicants for a position similar to mine; along with the departmentadministrator and a full-timestaff
member
 Used allMicrosoft applications,Scientific Word, Dreamweaver,End Noteas wellas other programs.
 Ordered computers, computer accessories, and supplies as needed
Transitional Year Program, Brandeis
University
Administrative Assistant/OfficeManager 2/3/1999 — 9/1/2004
Waltham, MA
 Assistant to the Directorofthe TransitionalYear Program
 Worked as anadvocate for domestic andinternationalstudents, helped them through college applicationand financialaid
processes
 Typing, filing, answering phones and handling allcorrespondence toincoming students,professors and instructors
 Managed timesheets for students,faculty and staff
 Advised students whowereinneed orin crisis
 Arrange meetings, conferences and events for diversegroups
 Extensiveuse ofallMicrosoft applications
 Trained students in computerapplications and digital videoequipment
 Managed student employees
 Createdand maintained the student computerlab
 Ordered supplies andmaterials for theoffice
 Completed the BostonConsortiumAdministrativeAssistant Development Program
ACTIVITIES
Former volunteeratCAN-DO, anaffordable housing developmentcompany,whosemissionis to keep Newton diverseand
affordable. Former as a Boardmember, andresponsible for creating andupdating all databases,mailings andletters.
Past parent volunteer in Newton PublicSchools,specifically withUnderstanding Our Differences,various bake sales, advocating for
Newton PublicSchools,chaperoneand PTO co-president.
Former member oftheNewtonPublicSchools Crisis Team
Elected to a principalsearch committee where I interviewed candidates, evaluatedresumes andpresented my recommendations to
the superintendent ofschools. Went on various sitevisits andfielded parent questions/concerns.
Hosted severalInternationalExchange students.
Former Board Member oftheAlliance for Young Families in Boston