Covering areas such as security, tables (basics), formatting, duplicates, navigation and a few recommended resources.

1. Beginner
City of Punta Gorda

2. Spreadsheet software featuring:
• Calculations
• Graphing tools
• Pivot tables
• Uses macro programming language called Visual
Basic

3. Format Extension Description
Excel Workbook .xlsx
The default Excel 2007 and later workbook format. In reality a ZIP
compressed archive with a directory structure of XML text
documents. Functions as the primary replacement for the former
binary .xls format, although it does not support Excel macros for
security reasons.
Excel Macro-enabled
Workbook
.xlsm As Excel Workbook, but with macro support.
Excel Binary
Workbook
.xlsb
As Excel Macro-enabled Workbook, but storing information in
binary form rather than XML documents for opening and saving
documents more quickly and efficiently. Intended especially for
very large documents with tens of thousands of rows, and/or
several hundreds of columns.
Excel Macro-enabled
Template
.xltm
A template document that forms a basis for actual workbooks,
with macro support. The replacement for the old .xlt format.
Excel Add-in .xlam
Excel add-in to add extra functionality and tools. Inherent macro
support because of the file purpose.

4. Excel users can access external data sources via
Microsoft Office features such as .odc connections
built with the Office Data Connection file format.
Excel files themselves may be updated using a
Microsoft supplied ODBC driver.
This will be covered more in a future class.

5. Microsoft Excel protection offers several types of
passwords:
Password to open a document
Password to modify a document
Password to unprotect worksheet
Password to protect workbook
Password to protect the sharing workbook

6. Used to manage and/or analyze a group of
related data
Header row – top row used for filtering
Banded rows – rows of alternative shading
Sizing handle – shows in bottom right corner of
table to adjust size

7. Themes
Cell formatting (Ctrl + 1)
Flash fill
Conditional formatting

8. Click on down arrow at the end of the Quick
Access Toolbar to open the drop down menu.
Choose More Commands from the list to open
the Customize the Quick Access Toolbar dialog
box.
Click on down arrow at the end of the Choose
commands from line to open the drop down
menu.
Choose All Commands from the list to see all
the commands available in Excel in the left hand
pane.

9. Scroll through this alphabetical list to find
the Autoformat command.
Click on Add button between the command
panes to add the Autoformat button to the
Quick Access Toolbar.
Click OK.
The Autoformat button should now be added to
the Quick Access Toolbar.

10. Select the range of cells, or make sure that the
active cell is in a table.
On the Data tab, in the Data Tools group, click
Remove Duplicates.
Select the columns that may contain duplicates

11. Select range to be separated
Go to Data, Data Tools, Text to Columns. The
Convert Text to Columns Wizard opens.
Select Delimited from step 1 of the wizard and
click Next.
Select one or more delimiters used by the
grouped text and click Next.
Click Finish

12. To Perform Action Press Keys
Move one cell up, down, left, or right Arrow Keys
Move one cell to the right Tab
Move one cell to the left Shift + Tab
Move to the edge of the current data region CTRL + Arrow Key
Move to the beginning of the row Home
Move to the beginning of the worksheet Ctrl + Home
Move to the next empty cell of the row End
Move to the last unused cell in the bottom-most row Ctrl + End
To move down one screen Page Down
To move up one screen Page Up
To move one screen to the right Alt + Page Down
To move one screen to the left Alt + Page Up
To move between unlocked cells on a protected worksheet Tab

13. To Perform Action Press Keys
Move from top to bottom within the selected range Enter
Move from bottom to top within the selected range Shift + Enter
Move from left to right within the selected range (or
down if only one column is selected)
Tab
To move from right to left within the selected range
(or up if only one column is selected)
Shift + Tab
Move clockwise to the next corner of the selected
range
Ctrl + . (Period)
Move to the next nonadjacent selected range to the
right
Ctrl + Alt + R Arrow
Move to the next nonadjacent selected range to the
left
Ctrl + Alt + L Arrow

14. To Perform Action Press Keys
Move to the next sheet in the workbook Ctrl + Page Down
Move to the previous sheet in the workbook Ctrl + Page Up
Move to the next workbook window Ctrl + F6/Tab
Move to the previous workbook window Ctrl + Shift + F6/Tab
Move to the next/previous worksheet pane in a
worksheet that has been split
F6/ Shift + F6

15. Microsoft Excel training
Excel Exposure
YouTube
Goodwill Community Foundation