The document discusses how to effectively work remotely long-term. It notes that early attempts to replicate in-person meetings virtually led to fatigue. To avoid health issues, it recommends taking regular breaks from screen time every 50 minutes to stretch, get fresh air, and hydrate. It also suggests alternating between sitting, standing, and activities away from screens. As remote work increases long-term, adjusting routines will be necessary to maintain well-being.

1. How to survive thrive working remotely
With the advent of the lockdown in March 2020, the world of meetings &
assessments went online overnight. We tried to replicate what was happening face-
to-face, virtually, via video-conferencing tools such as Zoom & Microsoft Teams etc.
Suddenly, we found ourselves overly tired & drained.
The temptation to transfer all of our previous working patterns & habits into the
online virtual office, expecting everything to work well is rather optimistic.
We have been presented with the opportunity to re-evaluate the way that we work &
to create more efficient working habits – if we previously had a two-hour meeting,
does this really need to be a two-hour online meeting? If a structured agenda is
circulated in advance & if we all come to the meeting prepared, then we may find
that 45 minutes is all that is required.
We haven’t had to face the daily grind of the commute into the office, but juggling our
work & home life has been exhausting. We are discovering that 10 minutes spent
actively participating online takes as much energy as 60 minutes face-to-face
(Nowlan, 18-06-20).
Zoom fatigue has been well documented (BBC Worklife 20-04-20, National
Geographic Science 24-04-20). We also know from years of Display Screen
Equipment (DSE) advice that our blink rate reduces from 20 blinks per minute, to as
low as 5 blinks per minute when we are looking at a screen which causes fatigue &
dry eyes. In order to avoid lasting damage to our eyesight, we are advised to
regularly look away from the screen at a distant object to enable our eyes to re-focus
& blink. DSE advice also recommends that we get up from our chairs every 50
minutes to stretch our muscles & reduce back injuries & other muscular / skeletal
health problems. I have set up a sit-up bench just out of view of my web-camera so
that I can include exercise throughout my daily working from home routine.

2. We need to incorporate non-screen based working activities too – consider printing
off a report to read, rather than always reading on a screen.
Factor in a break every hour, to stretch, take a short walk, get some fresh air, grab a
snack, & take a comfort break…. Anything but continue working at the screen…
Build-in a 10 minute break after 50 minutes online – whether that is a meeting,
training, video-chat - In order that we remain healthy & productive
Our approach to meetings & communications needs to adjust if we are to make the
most of the new opportunities afforded by remote working. A recent Gartner poll
showed that 48% of employees will likely work remotely at least part of the time after
COVID-19 versus 30% before the pandemic (Gartner, 08-06-20). Many of these
workers will continue to work from home even if, & when measures are put in place,
or a vaccine is produced that would reassure people that it is safe to return to the
office. The future of work will see many workers spending part, or all of their working
week working from home. We need to adjust our daily routines to prevent future
problems for our health & well-being.
Those of us who deliver training & run meetings online have a duty of care for
those who are participating – we run the schedule, therefore it is our
responsibility to regularly press-the-pause-button…

3. Practical tips:
1. Consider using an alarm clock, kitchen timer, or phone App to remind us to
take a break after 50 minutes of sitting / screen-time
2. Always have plenty of drinking water available - to keep hydrated drink little &
often – when we are dehydrated, we get headaches & our brain malfunctions
3. Regularly look away from the screen into the distance & blink to hydrate your
eyes
4. Try alternating sitting & standing to work
5. Don’t be afraid of occasionally switching off web camera so that you can
stretch, or move around without fear of embarrassment
6. Make telephone calls as well as video-calls to reduce screen-time
For many of us, working remotely will be part of our ‘new normal’ going forward.
Your co-workers, colleagues, customers, clients, delegates, team, organisation
& most importantly, your body, will thank you for taking the initiative.
Alex Clapson 14-07-20