3. With high professionalism
and full commitment, Premium
has been undertaking the
organization of conferences
and social events since 2007.
Combining economy with luxury,
Premium guarantees the perfect
organization required before,
during and after the completion
of all kinds of scientific and
social events.
4. • All aspects in relation to the co-ordination
of the conference including airfares,
accommodation and transfers
• Secretarial support including
communicating with prospective delegates,
co-ordination of official guests, speakers
and public authorities. Editing and mailing
of printed material, gathering of e-poster
and oral abstract submissions and liaising
with the organising committee
• Financial management including account
keeping, budgeting, registrations etc
• Communicating with prospective sponsors
and gathering sponsorship for the event
• Acquisition of various tenders for the
conference and evaluation thereof
in collaboration with the Organiser/
Organising committee
• Selection of the conference venue, creation
of the plan and lay-out
• Marketing Activities including creative
graphic design concepts and proposals
for the logo and printed material for
the conference, such as: invitations,
announcements, posters, banner, conference
program, certificate of attendance,
delegate’s welcome kit (bag, pen +block) and
conference website if required.
• Liaising with the Media – television, radio,
print and online
• Arrangement of audio visual equipment
required including ‘hardware’ such as
computers, internet connections, telephone,
fax machine, credit card terminal for direct
payment, information/announcement display
monitors
• Creation of a conference database and the
appropriate tools for «mining» statistical
data (data mining), upon request
• Arranging the Social Program and touristic/
cultural activities including, guides, live
music, photographer, performers etc
• Selecting gifts, awards, souvenirs for VIP
guests
Organisational tasks
undertaken by Premium
before a conference/event
7. Organisational tasks
during the
conference/event
• Supervision of the smooth running of the
conference, by a Premium executive member of
staff throughout
the conference/event
• Overseeing the design, arrangement and
styling of the conference halls to meet the
required expectations of the organiser for the
conference/event
• Secretarial support for the organiser including
editing and compilation of press releases (upon
request)
• Installation of a Welcome desk for delegate
registrations, retrieval of welcome kits,
distribution of information and other texts
• Installation of an information desk for invited
speakers to upload their oral presentations and
other services that may be required
• Installation of participation tracking devices and
personnel (for medical conferences above 100
delegates)
• 24-hour security service at the conference venue
(upon request)
8. Organisational tasks
after the conference
• Preparation and mailing of ‘Letters
of Acknowledgment’
• Preparation of a detailed financial statement to
the organiser
• Provision of conference statistical data
• Compilation and delivery of conference records
to the organiser
11. Scientific sector
1st phase
• Contacting speakers and delegates
in consultation with the conference
organiser
• Mailing of the 1st and 2nd
Announcements via e-mail and postal
mail
• Promotion of the conference via
advertising
• Issuing the appropriate permits from
the public authorities to meet the
workshop organising requirements of
the conference
• Finding venue and arranging space
to meet the workshop organising
requirements of the conference
• Creation of website and continuous
update there of
2nd phase
• Registrations’ statement through
website, e-mail, fax or phone
• Reception, processing and
management of scientific summaries
(abstracts)
• Reservation of hotel accommodation
in consultation with the organising
committee
• Creation of final program and mailing
• Promotion of the conference - Press
Release - Interview
3rd phase
• Reception of participants in the
properly designated area
• Welcome desk with the conference
material for the participants
• Multimedia desk for speech and slide
reception
• Audio-visual-Technical Support /
Simultaneous conference interpreting
• Honorary plaques - souvenirs for VIP
guests
• Letters of thanks after the conference
Social Activities
Catering
• Opening Ceremony
and Welcome Reception
• Light lunch
• Gala dinner
• Coffee break
• President’s Dinner
Music coverage
• Dj
• Musical Shows
• Musical Ensembles
Touristic activities
• Hospitality support
• Air tickets
• Transportation from and to the
airport
• Setting up of Welcome desk at the
airport on arrival days
• Provision of Shuttle buses from the
hotels to the convention centre and
vice versa
• Planning of parallel events for
accompanying persons
• Planning of educational and
recreational excursions accompanied
by experienced tour guides
Services
12. Sponsors
Sponsorships - Advertisement -
Stands
• With our experience and direct contacts
in ‘Premium - Congress and Social
Events Solutions’, we undertake, in
cooperation with the organiser, to set
up the price-list of sponsorships. Then,
we compile the sponsorship package,
including sponsorships, advertising,
exhibition stands, the letter of the
President and the participation form –
contract.
• We distribute the sponsorship package
to all potential sponsors through e-mail,
fax and postal mail.
• We mediate with the companies
mentioned above to determine the
type of their participation (sponsors -
advertising - report).
• Following arrangements with the
sponsors, we undertake to collect
promotional material, logos and
banners, and include them in the
material of the conference and the web.
• We are committed to providing the
best services for the convenience and
service of sponsors before, during and
after the conference.
• Once the conference is over, a letter of
thanks and the conference archives are
sent to all participants.
• We undertake collecting money
from sponsors, managing financial
administration and issuing the
corresponding invoices. After the
conference, we present the receipts to
the organising committee and transfer
the final amount.
On line services
Palmos Analysis Ltd., provides gallop
polls, public survey, research and
software applications with innovative
applications from its vast accumulated
technical experience and know-how.
Palmos Analysis Ltd., provides the
following services:
• Online evaluation of conferences,
seminars etc via the internet
• On line internet services such as
webinars, live-streaming and the like
• Applications for electronic voting
systems such as the evaluation of
the Company Board of Directors or
candidates for scholarships
Press & Media coverage
• Collaboration with mass media
(television, newspapers, radio, internet)
• Press conference
• Press release
• Τ.V. spot
Specialized seminars
• Our Company has long experience in
the import of cadaver specimens for the
conduction of specialized seminars.
• Also, we organise educational courses
(Greek, Balkan and International)
certified by the Hellenic Medical
Association and International scientific
societies.
15. In Premium we treat every
case with the required consistency,
commitment and flexibility, always
aiming at satisfying the needs
of our clients and achieving the
optimal outcome.
