OSH business management + labour inspectorate and social compliance digitalization

1. Labour Inspection Management Application
(LIMA)
IKMS was developed with the support of:
for
Department of Inspection for
Factories and Establishments
Borhan & Alberto Cerda

2. OUTLINE
• About LIMA
• LIMA Modules
• Module – 1 : Factory / Establishments Database (FD)
• Module – 2 : Labour Inspection System (LIS)
• Module – 3 : Occupational Safety and Health (OSH)
• Module – 4 : DIFE Management Information System
(DMIS)
• Reports

3. ABOUT LIMA
 Web application  Mobile application
 Factory Information Management
 Factory Licensing & Renewal
 Factory Inspection
 Inspection for Licensing & Renewal
 Proactive Inspection (Regular Planned)
 Reactive Inspection (Triggered)
 Notice Management
 Case Management
 OSH Expert Database
 Safety Committee Database
 Safety Committee Activities
Information
 Accidental & Injury Reporting
 Complaint Management
 Guideline Information Management
 Inspection Checklist Fill - up
 Accidental & Injury Reporting
 Photo, Documents etc. uploading
 GPS Tracking
 Access Guideline Resources

4. LIMA MODULES
Module 1:
Factory/Establishments
Database (FD)
Module 2:
Labour Inspection System
(LIS)
Module 3:
Occupational Safety and
Health (OSH)
Module 4:
DIFE Management
Information System (DMIS)
LIMA

5. MODULE - 1 (FD)

6. FD WORKFLOW
IKMS Portal
5. Auto Login/
Login to IKMS
Portal
1. Get to
IKMS Portal
2. Fill up the
Application Form
& Create User ID
and Password
3. Send
Notification of
Creation of new
account
4. User got the
notification
6. Save
draft/finalize
application
7. Submit
Application

7. FD WORKFLOW
Application
Submitted
Applicant DIFE Licensing
Authority (DIG)
Team Individual
• Comment like “Visit Required…”
• Comment like “Visit NOT required…”
• Deadline
continuing…
Assigning with:

8. Back
WORKFLOW DIAGRAM OF FD
(SHARED WITH LIS MODULE)
Edit & Re-Submit
Review
Inspector Applicant
Email/SMS
Back
Factory
Assessment
Report
DIFE Licensing
Authority (DIG)
Factory
License
Reply with necessary steps
Reach Applicant for
necessary things
Inspection
Inspection
(Dissatisfied)
(Satisfied)
(Satisfied)
(Satisfied)
(Dissatisfied)
(Dissatisfied)

9. MODULE - 2 (LIS)

10. LIS
HTTP
Protocol
Inspector Factory Building
APP
Web ApplicationReport
1. Visit Factory
2. Inspect different
elements and Collect Data
3. Update
Data
Secure Path
4. Access
available Data
5. Analysis & Generate
Report’s

11. PRESENT
UNDERSTANDING

12. PRESENT UNDERSTANDING OF LIS
Factory Building
Incidents & Complaints
Proactive Inspection Reactive Inspection
Case & Notice Management
1. Draw Plan &
Submit for Approval
2. 1 Approved
To
Visit
2. 2 Get Info
3. Inspection
4. Issued
& Archive History
5. Issued
& Archive History

13. MODULE - 3 (OSH)

15. MODULE - 4 (DMIS)

16. Employee
Job,
Personal
Information Spouse and
Children
Information
Educational
Qualification
& Language
Previous
Job, Leave
and Service
History
Training,
Local/Foreign
Tour
Information
Job
Confirmation,
Promotion and
Transfer/
Attachment
ACR,
Termination,
Resign Info
Compliance
& Workers
Welfare
Report
Revenue
Generation
Report

17. Personnel Management

18. Features

19.  Personnel Management
 Features List
 Common Configuration
 Organizational Set Up (District Office, Section, Sub-Section)
 District Office wise Area Mapping
 Designation Information
 Employees’ Job, Personal Information
 Employees’ Address, Spouse & Children Information
 Employees’ Educational Qualification Information
 Employees’ Language, Training & Skill Information

20.  Personnel Management
 Features List
 Employees’ Service History, Foreign Tour & Reference
 Job Confirmation Information
 Promotion and Demotion Information
 Selection Grade Information
 Job Contract for Contractual Employee
 Job Contract Extension Information
 Transfer Information
 Termination, Resign Information

21. List of Reports

22. Module 1: Factory/Establishment Database (FD)
 Factory Information
 List of Factories (Registered, Unregistered) – in English
 List of Factories (Registered, Unregistered) – in Bengali
 License Issue Report
 Summary Report
 Details Report

23. Module 2: Labour Inspection System (LIS)
 Planning
 APA
 Target vs. Achievement Report
 Inspection
 Inspection Summary Report
 Inspection Details Report
 Case Management
 Case Summary Report
 Case Details Report
 Complaints Report
 Public Hearing Report
 Awareness Report
 Compliance Report

24. Module 3: Occupational Safety and Health (OSH)
 Safety Committee Report
 Accident, Injury & Compensation Summary Report
 Accident, Injury & Compensation Details Report

25. Module 4: DIFE Management Information System (DMIS)
 PDS
 Personal Data Sheet
 Manpower Strength
 ACR Report
 Customized Report
 Revenue
 Revenue Generation Report
 Workers’ Welfare Report
 Maternity Benefit
 Daycare Center Report
 Child Labour Report

26. Upcoming Priorities
• Factory registration drive – sector wise and/or
geographical area based July-Dec 2017
• Configure sector-based LI checklist
• Mandatory use of LIMA in inspection by Sept
2017
• Start using DMIS > July 2017

27. Challenges
• No technical unit to manage IT/KM in DIFE;
ad-hoc responsibilities
• Enterprise database not complete; keeping
updated is challenge until all brought under
annual renewal of registration

28. THANK YOU