Shared this with UGG's internal crew to introduce them to Teams as a collaboration tool.

1. Collaborating in Office 365:
An Overview and Demo
For UGG, by Addan Sharif

2. 365 Collaboration
Teaming in Office 365 is easier than ever – if you know the right tool…

3. Terms
Term Defined Use Attributes
"group" The coming together of two or
more persons for the purposes of
information exchange
n/a
Groups MS Tool - a grouping of Users 1 calendar,
1 mailbox,
1 notebook ,
1 planner,
1 DocLib,
1 SharePoint site (limited)
"team" Synonym of "group" n/a
Teams MS Tool - a Group All Group attributes, plus:
•chat
•multiple planner boards
•potentially multiple notebooks
Yammer MS Tool - a grouping of Users These groups are distinct from and do not
reconcile with Groups, although this is
planned
Contact
Group
Capability in Outlook - a grouping of
Users
n/a
Permission
Group
Capability in SharePoint - a grouping
of Users
n/a

4. Groups vs Teams

5. Groups Overview
• Since 2014, Groups has emerged with increasing capabilities
supporting project collaboration
• Group is an extension of O365
• More than 85-million people use groups everyday

6. Key Points
• Easily accessible
• Calendar update: mass e-mail
• Supports external users
• Owners control visibility
• Administrators can customize
• Set a policy to automatically delete a group
• Restore a deleted group within 30-day period (Azure)

7. Attributes
Calendar
Notebook
Planner Board
SharePoint Site
• DocLib

8. Teams Overview
• Released in 2017, Teams adds some interesting enhancements to
Groups
• Is formulated for fast-paced and responsive collaboration
• Each user can have up to 250 teams
• Up to ~1000 people in each team

9. Key Points
• Easily available through the desktop app
• Chat-based “conversation” (vs. mass e-mail)
• Multiple planning boards
• Activity Feed assimilates all of teaming activities and interactions
• T-Bot can search for content and answer questions in 1:1 conversation
• Different channels can be added to group documents and projects into
categories/topics
• Within channels, different applications may be connected
• i.e. notebook, website, planner boards, wiki
• Gives perception of multiple DocLib’s and Notebooks

10. Attributes
Groups
Skype
Planner

11. Demo
We will be using the TeamUGG group to construct a Teams “sandbox”, where we
can each explore and increase a general comfort with the functionalities of Teams

12. Step 1: Download Teams - Desktop
https://teams.microsoft.com/downloads

13. Step 2: Connect to TeamUGG

14. Step 3. Type ”Hello, Team!” (or some variant)

15. Step 4. Add Channel

16. Step 5: Add Planner to Channel

17. Step 6: Add Notebook to Channel

18. When to Use What?
Learn more about Groups and Teams from the following slides and choose wisely

19. When to Use Groups
• For larger-scale
• Up to 5000 people
• With external users
• For formal business
• E.g. Project Management
• When managing folder-systems

20. When to Use Teams
• With smaller-scale
• Up to 999 people
• For internal teaming
• For informal collaboration
• E.g. proposal and/or business
development
• Want multiple planning boards
• When managing shared files
• When creating new topics
• (i.e. Constructing folder and notebook
architectures)

21. Final Take-Aways
• Best practice: always create new Groups from the “Teams” side
• Creating a new Team creates a new Group
• A new channel creates a new folder in the Group’s SP DocLib
• A new notebook creates a new section in the Group’s Notebook
• Only one Planner is associated with the Group
• However, a Team may have multiple Planners – sync’s to user’s Planner app

22. References
1. Microsoft.com/help
2. Outlook help/groups
3. https://www.youtube.com/watch?v=PRj6UvY83JE (1hr 14mins)