1. WorksLink Automated Client Reporting for Construction Projects WorksLink.com.au andrew.mcgrath@workslink.com.au
2. What WorksLink does WorksLink integrates information across construction and engineering projects to simplify management and reporting tasks. WorksLink has been driven by the needs of Project Managers and contractors for over a decade. WorksLink systems are designed to be delivered quickly and efficiently to support projects of limited duration.
3. WorksLink Background WorksLink has been deployed for over 10 years on 15 major sites for a large number of major industry players. WorksLink has brought order and efficiency to the administration of a wide range of engineering and construction projects. WorksLink has often been brought in mid-project to help get projects back on track. WorksLink creates the admin links that deliver project performance.
4. WorksLink Core Modules Invoices and Payments Quantities Accomodation Skills Travel Safety HR Client Reporting Work Breakdown Structure Client Work Breakdown Structure Labour Hours S-Curve Equipment Hours Dayworks Variations Alerts Tools Consumables Equipment Equipment Hiring
5. Projects Covered Argyle Diamonds Underground Expansion (WA) BHP Billiton RGP5 Rail Duplication (WA) Fortescue Metals Railway Construction (WA) Dalrymple Bay Coal Terminal Expansion (QLD) BHP Billiton RGP3 Wharf Construction (WA) Cowal Gold Mine Construction (NSW) Other Projects
7. Argyle Diamonds Underground Expansion Project already underway when WorksLink introduced One WorksLink software developer on-site for 9 months Automatic population of 3-password protected client Excel spreadsheet for weekly Quantity Manhour Report (QMR). Report contained over 3000 line items with key data field regularly changing. Contractor was paid according to data submitted here. Very significant headache reduction by automating this.
8. Argyle Diamonds Underground Expansion Internal QMR report generated for Project Manager, Commercial, Engineers and Supervisor to meet and verify weekly progress. S-Curve generated automatically from Quantity and Manhour data Hour Transfers between Costcodes by Engineers automatically managed Monthly Accruals generated for upload into corporate accounting system Two Construction companies in consortium, separate Timesheets for each generated from WorksLink
19. BHP Billiton RGP5 200km Iron Ore Rail Duplication Project in Pilbara One software developer in Perth office for 6 weeks Same base product as for Argyle project Same Client QMR (Qty ManHour Report) as Argyle Two WorksLink systems configured between three Companies in Consortium (Two in JV) Reporting integrated across all three companies Different internal coding structure used by one Camp Room management modules developed and used by 3rd party camp provider Excel-like interface for uploading hours and quantities (low bandwidth site) Automated generation of data to feed into client systems on a daily basis Alerts automatically generated to warn of inconsistent data as well as reports or data transfers that are due. Alerts automatically disappear when resolved.
21. Fortescue Metals Railway Construction Project already underway when WorksLink introduced First project utilising web-based version of WorksLink Relatively basic functionality employed over a 5 month period WorksLink developer on site for 4 days only
23. Dalrymple Bay Coal Terminal Expansion Jetty construction component of DBCT 7X Project One WorksLink developer on-site for 35 days 4 page (1xA3 folded) Daily Site Sheet for each Supervisor containing (completed sheet saved as PDF in corporate doc management system): Employee List (and Costcodes) Contractors in their area Safety actions taken and Safety department instructions Weather and Tide information from BOM Equipment allocated to that crew (minimising overrun of hire periods) Progress reporting Issues/Concerns raised Automatic generation of Project Controls spreadsheet
25. BHP Billiton RGP3 Wharf Construction Project underway when WorksLink brought in One WorksLink software developer spent 4 days on site configuring WorksLink system Included generation of weekly and monthly report in exact Excel format as specified by the client containing a detailed breakdown of various status information about employees. Saved HR manager 8 hours every week. Otherwise similar functionality to that employed for the Cowal Gold Mine Construction project.
27. Cowal Gold Mine Construction Project already underway when WorksLink introduced One software developer onsite for 9 months configuring and managing WorksLink Daily Site Report integrating: Supervisor and their Workgroup of Employees Record of previous day’s Costcode, Flight in or Flight out, RDO, R&R pending for each employee Notes from Superintendent/Construction Manager Current day’s activities and hours recorded on this sheet Reconciliation with corporate Payroll data (some employees significantly overpaid – embarrassing!) % Allocation for tasks against WBS for installation of Steel, Mechanical and Piping to feed into Project Controls
29. Hunter Valley Workshop 160 man workforce Mobile device to internet synchronisation of Tools and Consumable data currently being rolled out Client Invoicing and Claiming to be rolled out in March 2010 Concepts based on system initially developed 12 years ago for managing engineering workshops Significant overlap with Construction Site edition of WorksLink
30. Port Kembla Blast Furnace No 5 Reline WorksLink was to be used for this project Client pulled the project before it could happen (was done internally several years later) Would have been the perfect project to see massive functionality developed within WorksLink
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32. Contact Details Andrew McGrath andrew.mcgrath@workslink.com.au Mobile 0413 004 788 Website www.WorksLink.com.au