2016Jan18 - In a programme organized by the Institute of Company Secretaries of India, Hyderabad Chapter, a half-day session was allotted for covering three topics: Time Management, Positive Attitude and Motivation. To build a contextual background, another power point presentation, titled Becoming Better was also used. All these four power point presentations are abridged versions of my earlier presentations, slightly modified. If interested, you can refer to the fuller / larger versions on these topics. The live audio recording of the session, in English with a liberal sprinkling of Hindi, has already been uploaded to www.archive.org and the same can be easily accessed: https://archive.org/details/160118000TimeMgtCompSecys You are requested to visit: www.viswam.in and access more information about my power point presentations and the live audio recordings of my sessions. You are most welcome to give your valuable feedback: viswam.vangapally@gmail.com

1. PROF. V. VISWANADHAMPROF. V. VISWANADHAM

3. January 18, 2016 3

4. Time Management
Can you STOP Time ?
Can you fast forward Time ?
Can you rewind Time ?
January 18, 2016 4

5. Why is Time important ?Why is Time important ?
Because, our LIFE consistsBecause, our LIFE consists
of Timeof Time and nothing else.and nothing else.

6. Why not appreciate the relationshipWhy not appreciate the relationship
between Life and Time ?between Life and Time ?

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Time managementTime management
~ refers to~ refers to
the efficient and effective usethe efficient and effective use ofof
your personal timeyour personal time
to meet yourto meet your
professional andprofessional and
personal goals.personal goals.

9. January 18, 2016 9
Time managementTime management
for getting organized,
working better and faster,
reducing stress, and
getting rid of time-wasting
distractions.
[ You’ll find out how to eliminate late nights at the
office and spend more time with your family, friends,
or even just yourself! ]

10. The art of arranging, organizing, scheduling, and
budgeting one’s time for the purpose of generating
more effective work and productivity
is known as Time Management.
So, time management involves exercising
conscious control over the amount of time spent
on specific activities with a focus to increase
effectiveness, efficiency or productivity.
Hence, time management helps an individual
to be more organized and more productive.January 18, 2016 10

11. Importance of Time Management
Helps to manage your time efficiently.
Proper time management helps us to:
Have time for
ourselves
Be Relaxed &
less stressed
Be Organized
Be Efficient
Be Self-disciplined
Prioritize tasks
Schedule efficiently
Plan efficiently
January 18, 2016 11

12. Less stress
Improved self-esteem
Good work-life balance
Increased productivity
Prevention of panic in times of workload
Benefits of Time Management
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13. Elements of Time Management
Being aware of your Time
Being aware of your Time Wasters
Priorities
Self-management
Management of your Personal Resources
Goal Setting
Measures of your Achievement
Planning
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14. Components of Time Management
Planning
Organizing
Delegating
Managing Interruptions
Scheduling
Prioritizing
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15. Log everything
You do during the day,
[ all the 24 hours please ]
in 15-minute increments,
be carefully tracked ~
[ for at least one day,
if not for one week ]

17. Write a journal.Write a journal.
This gives you an opportunity
to reflect on your day.
Why do this?Why do this?
Is this not a waste of time?

18. Time managementTime management
is an interesting phraseis an interesting phrase
because it impliesbecause it implies
that we can manage time,that we can manage time,
but of course we can't.but of course we can't.
What we really learn isWhat we really learn is
how to manage ourselves.how to manage ourselves.

19. • 5 Main Aspects:5 Main Aspects: -
1. Planning & Goal Setting
2. Managing Yourself
3. Managing Your Time
4. Dealing with other People
5. Getting Results
Time managemenT
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20. Improving time management skillsImproving time management skills
Guiding principles:Guiding principles:
1. a sense of purpose1. a sense of purpose
2. a sense of propriety2. a sense of propriety
3. a sense of proportion3. a sense of proportion

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ESSENTIALLY . . .ESSENTIALLY . . .
TIME MANAGEMENT ISTIME MANAGEMENT IS
11stst
THINGSTHINGS 11stst
DOES A BETTER ALTERNATIVE EXIST ATDOES A BETTER ALTERNATIVE EXIST AT
ALL ?ALL ?

22. The art of prioritizingThe art of prioritizing
covers 4 major task groups:covers 4 major task groups:
1. Important and Urgent1. Important and Urgent
2. Not Important but Urgent2. Not Important but Urgent
3. Not Urgent but Important3. Not Urgent but Important
4. Not Important and Not Urgent4. Not Important and Not Urgent
January 18, 2016 22

23. 1. Dead-line driven
projects
2. Pressing problems
3. Crises
1. Interruptions
2. Some reports
3. Pressing matters
URGENCY ~URGENCY ~
II
MM
PP
OO
RR
TT
AA
NN
CC
EE
NOT URGENTNOT URGENT URGENTURGENT
N
O
T
I
M
P
II
MM
PP
OO
RR
TT
AA
NN
TT
1. Some phone calls
2. Some mail
3. Some visitors
4. Pleasant activities
1. Relationship
building
2. Planning
3. Recognising new
opportunities

24. ExternalExternal time wasterstime wasters
 Interruptions,Interruptions,
 GossipGossip
 Too many TasksToo many Tasks
 Unscheduled visitorsUnscheduled visitors
 Poor work environmentPoor work environment
 Lack of clarity regarding goalsLack of clarity regarding goals
 Distractions, etc.Distractions, etc.January 18, 2016 24

25. InternalInternal time wasterstime wasters
 ProcrastinationProcrastination
 Low motivationLow motivation
 Lack of planningLack of planning
 Lack of prioritizationLack of prioritization
 IndecisionIndecision
 Slow UnderstandingSlow Understanding
 Physical or mental exhaustionPhysical or mental exhaustion
 Not being able to say “NO”Not being able to say “NO”
 Lack of required Skill and KnowledgeLack of required Skill and KnowledgeJanuary 18, 2016 25

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Essential HabitsEssential Habits
Essential habits for good time management areEssential habits for good time management are::
– Know where the hours are goingKnow where the hours are going
– Keep focused on the end resultKeep focused on the end result
– Work to defined prioritiesWork to defined priorities
– Schedule time for important issuesSchedule time for important issues
– Delegate routine tasks and responsibility for themDelegate routine tasks and responsibility for them
– Confront your own indecision and delayConfront your own indecision and delay
– Take the stress out of workTake the stress out of work
– Keep applying the essential habits!Keep applying the essential habits!

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Time Management: for YouTime Management: for You
Control Procrastination
Make a Task List
Plan Effectively
Set Goals
Make Schedules
Meet Deadlines
Be Decisive
Set Priorities
Do Not Try to be Perfect
Keep Desk Organized
Stay Focused
Learn to Say “No”
Control Interruptions
Concentrate on Results
Stay Motivated
Write Down Ideas

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29. January 18, 2016 29
Improve yourImprove your
Time management SkillsTime management Skills
andand Make a DifferenceMake a Difference
to your Professionalto your Professional andand
Personal Life.Personal Life.
Thank you for your patient listening.Thank you for your patient listening.

30. THANK YOU !
Please put
at least
something
into practice.
THANK YOU !
Please put
at least
something
into practice.
Good Luck !Good Luck !
January 18, 2016 30