OfficeBOX Software - CAFERAA Features

1. C and F warehouse
OfficeBOX CAFERAA - Software for C and F agents
From company to C and F C and F to distributor C and F warehouse
OfficeBOX CAFERAA is a cloud based integrated software that covers all the
functions of C and F agencies. The software enables C and F agents to
1) Reduce the cost of resources
2) Have better control over operations
3) Single dashboard view of the entire business
4) Make their business more organized
5) Maintain timely cash flow
6) Reduce human mistakes
7) Process driven company

2. 1. Access your data from anywhere over the internet
2. No data merging required in case of multiple facilities
3. No need to install any software
4. Extremely secure environment and completely data safety
Cloud ERP means that all the data for the software is
stored on a server. A server acts as the common point for all the users for
the exchange of data. The advantages of cloud ERP are:
Integrated software
An Integrated software is called an ERP. In an ERP software all the departments
work on the same software and the data is merged together. This helps in
1) No repeat entries requires
2) Real time data
3) No errors
4) Quicker working
5) Better data for decision making
What is cloud ERP and integrated software?

3. Principal company has provided me SAP
why do I need a C and F software?
SAP
• SAP or other software provided to you from
the principal are only there to manage the
Principal’s operation.
• SAP enables Principal companies to work
from multiple locations and manage
operations uniformly for their products.
OfficeBOX CAFERAA
• Our software OfficeBOX CAFERAA works for
the C and F agency operations.
• CAFERAA enables you to handle all operations
for multiple principal’s, multiple
locations, warehouses, internal/external
transport etc.
Both the software SAP and OfficeBOX CAFERAA
are ERP software. These software bring all the
dispersed operations of a company together
and enables flawless transactions for
operations, back end and supervision.
ERP
Finance
Operations
Supply chainHRM
Control

4. Some of the CFA’s we have handled

5. All the operations handled by the software
Incoming and outgoing
Stage by stage recording of all
steps involved in
material movement
Transport management
Vehicle allocation to make the most of
your transport and reduce transport
cost.
Petty cash management
Manage petty cash expenses and
record them under correct heads
at all warehouses
Labour management, material
requisition and asset
management
Warehouse Management
Attendance and salaries
Thumb impression attendance and
auto salary processing
Debit notes Processing
Easily generate debit notes for any
type of agreement
Generate all freight bills for
transporter as per the
agreements
Freight Settlement
Accounting and taxation
Do all your accounts from the same
software. No need to enter details
on other systems
Labour payments
Labour payments can be done easily
for different types of labour in
different intervals
Business Alerts
Send email and SMS alerts to
customer for dispatches and
outstanding payments
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7 8
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6. Incoming material
arrives in warehouse
Gets unloaded
empty vehicle returns back
Outgoing Material
Empty vehicle comes in
Gets Loaded from one or more warehouses
Goes out for local/ upcountry deliveries
C & F needs to take care all supporting SERVICES to make the
entire flow efficient. In the effort, there are chances of loosing
more money.
Incoming and outgoing
Stage by stage recording of
all steps involved in
material movement
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7. 2

8. Data Entry
Simple entry for
all transactions
and expenses
Smart Engine
Recognizes types of
Expenses and allocates
as per agreement
Automatically recognizes
Principle wise Reimbursable
and Claimable expenses
Vouchers that are
C and F agency expenses
Are ready for taxation
Deliverables
How does CAFERAA Differentiate between
reimbursable expenses and C and F agency expenses?

9. Freight Settlement and
Transport management
Most of the C and F agents use a combination of
their own vehicle, attached vehicle, hired vehicles
and transport booking for the movement of the
material. This makes it difficult for them to track
expenses and make payments.
OfficeBOX CAFERAA helps C and F agents to :-
Reconcile bills of external transporter
• Check each entry
• Assure no extra charges are paid
• Better negotiation on bills
PreConfigure – Transportation charges
• Product Category wise
• Kilometre wise
• As per weight
• As per cases
• Town wise
Manage your own vehicle fleet
• Fuel management vehicle wise
• Average consumption of fuel
• Repairs and maintenance
• Maintain trip sheets
• Record kilometre run
Record and generate bills
• Transporter wise bills
• Principal wise bills
• Warehouse location wise
3 4

10. Petty cash management
Manage petty cash expenses and
record them under correct heads
at all warehouses
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C and F agencies often provide cash to the warehouses for the day to day expenses.
Cash is provided to the warehouse time to time. OfficeBOX CAFERAA has provided you
the provision for managing the petty cash in its best way. Features:
Provide cash in the warehouse account
Warehouse does expenses and makes the payment
Warehouse raises vouchers for the expenses
Accountants at HO verify the vouchers and the
amounts
If required accountant may reject vouchers
Approved vouchers directly into the account books

11. All the principals
(Not a financial entity)
All sister companies
(Financial entity)
The entire group
(Not a financial entity)
ABC group
ABC
Marketing
Pvt. Ltd.
Dabur CFA Marico CFA
ABC CFA
services Pvt.
Ltd.
Samsung CFA
ABC
Transport
Pvt. Ltd.
Castrol
Accounting and taxation
Do all your accounts from the same
software. No need to enter details
on other systems
6
OfficeBOX CAFERAA has a complete accounting system specially designed for doing
accounts of a C and F agent. Our system works on three levels i.e. Group, Company and
Principal. All the entries are done at principal level, according to the hierarchy these
entries come on other levels. This way you can get a Balance sheet, P and L report on unit
level, company level and entire group level.

12. Labour management, material
requisition and asset
management
Warehouse Management
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CAFERAA covers all the aspects of the C and F agency. The software covers all the day to
day operations at warehouse like
1) Labour attendance – The warehouse incharge can mark attendance of the labour.
This is required for month end activities
2) Service request – If there is any kind of service required like plumber, telephone Ac
servicing. Such request can be sent to the HO through the system.
3) Asset request – Any requirement of assets can also be routed to the Head Office
through the software. The Head Office can compile the request and generate a PO
for quotations from multiple vendors.
4) Material request – From here the request for consumables can be sent to the Head
Office. Consumables can be tracked and bill can be generated also.

14. Module - HR and Payroll
– Attendance through machine
– Employee management
– Payroll processing
– Leave management
– PT, PF, ESIC and other
statutory compliances
– On-contract/On-payroll
Labour records and its
management
Wages/ Payments
Contract payments etc
Attendance and salaries
Thumb impression attendance and
auto salary processing
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15. • Notification templates
– Incoming material alert
– Dispatch alerts
– Internal and external notifications
with personalized text
• Business Alerts
– Rent overdue
– Agreement renewal
– Birthdays/Festival wishes
– Insurance renewals
Service Agreement
Business Alerts
Send email and SMS alerts to
customer for dispatches and
outstanding payments
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16. To have a web demo contact us on
7774001667/8888883345
Thank you